Personal Assistant Entry Level

DK Desiree Krashoff

Riverside, CA ***** 951-***-**** *******.********@*****.***

PROFESSIONAL

SUMMARY

To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Enthusiastic Personal Assistant eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of all tasks. Motivated to learn, grow and excel in personal assistant. Dedicated legal professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.

Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level personal assistant position. Ready to help team achieve company goals.

SKILLS Legal Research

Summary Writing

Trial Preparation Assistance

Correspondence and Legal Forms

Drafting

Database Searching

Filing System Organization

Email Correspondence

Review of Pleadings

Travel and Event Coordination

MS Office Proficiency

Trial Proceedings

Office Management

Assisting Legal Professionals

Exceptional Telephone Etiquette

Prospecting Clients

Subpoena Coordination

Court Document Filing

Subpoena Delivery

Conducting Intakes

Order and Request Filing

Writing and Editing

Legal Transcripts

New Employee Processing

Witness Interviewing

Phone Screens

Intuit QuickBooks

Calendar and Scheduling

Software

Call Screening

Purchasing and Procurement

Business Correspondence

Event Planning

Expense Management

Records Management Databases

Administrative Support

Running Errands

Organizing and Preparing

Meetings

Travel Arrangement Coordination

Reports and Financial Statements

Inquiry Response

Meeting Agenda Preparation

Valid Driver's License

Calendar Management

Bookkeeping and Basic

Accounting

Multitasking and Organization

Shipping and Receiving Packages

Visitor Greeting

Appointment Scheduling

Attention to Detail

Work Assignments

Billing Statements

Legal and Court Processes

Electronic Discovery

Confidentiality and Discretion

Settlement Statements

Client Support

Transporting Clients

Document Filing and Retrieval

Invoice Preparation

Correspondence and Memos

Cash Management

Housekeeping Duties

Grocery Shopping

Travel Administration

Personal Hygiene Assistance

Office Supplies and Inventory

Coordination Skills

Client Requirements

Proper Phone Etiquette

Workflow Improvements

Mobility Support

Recreational Activities

Filing

WORK HISTORY LEGAL ASSISTANT 05/2021 to CURRENT

Haq Law Firm Riverside, CA

Handled office scheduling and made notes for deadlines, motions and other important dates.

Filed court documents and legal pleadings with court clerk on behalf of attorneys.

Scheduled appointments, court appearances and depositions for busy law firm.

Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.

Managed accounts and client records of clients, observing confidentiality and extreme discretion.

Developed positive working relationship with courts, clients, law enforcement members and attorneys.

Completed electronic filings, initiated billing statements and managed firm administrative matters.

Completed document revisions, court document filings, travel arrangements and client billing.

Reviewed, edited and proofread legislation drafts for proper grammar, spelling, punctuation and formatting.

Prepared for trials, conducting legal research and drafting pleadings. Organized key evidence exhibits to prepare for trials. Interviewed and prepared intake sheets for clients in Spanish and English. Transcribed weekly and bi-weekly calendar meetings for staff and attorneys.

Prepared case summaries for mediation conferences. Maintained complex files for short sales, foreclosures and traditional real estate transactions.

Supported partners and associates in areas of appellate and complex commercial litigation.

Analyzed client balance sheets for auditing purposes. Assessed real and personal property inventory for estate planning. Conducted blue-sky research in support of legal initiatives. OFFICE MANAGER 03/2003 to 02/2011

Harvest Produce Riverside, CA

Maintained computer and physical filing systems.

Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.

Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Managed office operations while scheduling appointments for department managers.

Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives. Evaluated employee records and productivity to complete employee evaluations.

Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns. Sourced vendors for special project needs and negotiated contracts. Arranged corporate and office conferences for company employees and guests.

Established and developed strong administrative team by delivering ongoing coaching and motivation and fostering career advancement. Prepared meeting materials and took clear notes to distribute to stakeholders.

Maintained CRM database with customer updates and report generation. Oversaw quality control and productivity rates to increase revenue and production times.

Communicated corporate objectives across divisions through regular correspondence and scheduled status updates.

Initiated timely project management within budget constraints for multi- faceted problems concerning executive leaders.

Aggregated and analyzed data related to administrative costs to prepare budgets for corporate-level management.

PERSONAL ASSISTANT 01/2004 to 11/2007

Scher Tire Riverside, CA

Displayed absolute discretion at handling confidential information. Oversaw personal and professional calendars and coordinated appointments for future events.

Maintained appropriate filing of personal and professional documentation. Responded to emails and other correspondence to facilitate communication and enhance business processes.

Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments and arranging transportation. Organized and attended meetings and compiled related documents and reports.

Sourced and ordered office equipment and supplies. Arranged domestic and international travel plans and itineraries. Kept detailed track of household and maintenance inventory and schedules.

Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity. Organized clients' homes prior to arrival home and performed house-sitting duties.

Managed pet care, phone screening, shopping and bill paying to provide clients with premium family time.

Monitored household expenditures and budgeted for groceries and household utility payments.

Utilized personal and professional networks to identify, acquire and manage new clients.

Transported children to and from school, activities and appointments. Picked up and dropped off clients at airport.

Coordinated and planned vacations for family.

Updated executives on changing business needs by thoroughly documenting internal and client meetings.

Informed vendors and contractors of client project requirements to foster client satisfaction.

Managed residential properties and staged homes prior to clients' arrivals. Checked residencies for move-in readiness prior to client arrivals. EDUCATION A.A. Business 09/2000

Riverside Community College, Riverside, CA

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