Los Angeles Administrative Assistant

Brianda Diaz

Los Angeles, CA 213-***-**** *******.******@*****.***

EDUCATION

Los Angeles Trade-Technical College Los Angeles, CA AA in Behavioral and Social Science Expected Graduation Date: Fall 2023 Diego Rivera Learning Complex Public Service 2014-2018 High School Diploma

WORK EXPERIENCE

Immigrant Defenders Law Center

Legal Assistant

Los Angeles, CA April 2022-Current

● Provide Administrative support to paralegals and attorneys

● Sorting, logging, and distributing mail for four office locations;

● Submitted E-filings on Odyssey, Nationwide Legal, E-submit and in-person filings to immigration courts

● Filing, photocopying, scanning, faxing, and composing documents and files

● Managed case close out procedures

● Assisted in legal document translations such as birth certificates, criminal transcripts, death certificates, ID/passport, and declarations

● Managing the attorney’s calendar and case schedule docketing, including sending reminders and tracking trial

● Coordinate and schedule meetings, court appearances, and client consultations.

● Assist in the preparation of immigration forms, petitions, and supporting documentation Michelle Gonzalez Inc.

Administrative Assistant/Legal Assistant

Huntington Park, CA January 2021- March 2022

● Carried out receptionist duties such as answering phone calls, scheduling meetings and supporting visitors.

● Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

● Managed FOIA’s, I-765, and I-90 applications.

● Established, maintained, and updated files, records, certificates, and/or other documents.

● Maximized smooth office operations by assisting attorneys and paralegals Kostiv & Associates P.C. Law Firm

Financial Analysts/Administrative Assistant October 2019-December 2021 Los Angeles, CA

● Generate monthly and annual reports on Excel to conduct trend analysis for Office Expenses

● Worked closely with team to increase of the company’s income revenue

● Collaborate with senior management including CEO and Chief Executive Officer

● Sent a daily profit and loss Expense, Income, and Contracts report to Chief Executive Officer and CEO

● Accurately processing payments in Bluehost, Mango Billing, Square, and Merchant One

● Process money orders/checks into the IOLTA Trust Account and Business Checking Account

● Created job postings, revised every candidate, and organized a schedule for interviews

● Assisted new hires in the enrollment process and verifying all necessary paperwork (Employee Handbook, W-4, I-9, Federal Rights, Payroll Account) are completed and added to our system

● Provided checks for Attorneys/Paralegal for client’s immigration services to USCIS

● Paid Invoices and Outstanding balances from partnering companies and ensure all payments are processed on their respective invoice date

● Revising client’s balance by revising payments from every database

● Manage office supplies and order the requested supplies from fellow employees

● Customize a financial plan for new clients for their legal services

● Verifying the amount of cash on that business day from our system is reflected accurately to the cash in person

● Working alongside the Collection Department on collecting payments and developing a payment plan for the clients

McConnell’s Fine Ice Cream

Los Angeles, CA

Front of the House April 2019 - March 2019

● Demonstrated continuous knowledge of menu and service offerings, including promotional products and new flavors

● Shared knowledge of menu items and flavors, enabling customers to make personal decisions based on taste and interest

● Accurately processed sales transactions, including cash, debit and credit

● Provided product information and menu item explanation in consideration of dietary restrictions

● Cleaned food preparation areas, tools and equipment Metropolitan

Santa Monica, CA

Keyholder April 2018 – September 2018

● Managed inventory control processes to restore back stock, control costs and maintain sales floor levels to meet customer needs

● Managed opening and closing procedures and recommended changes to enhance efficiency of daily activities

● Maintained exceptionally clean, customer-friendly and well-run department

● Processed payments for credit and debit cards and returned proper change for cash transactions

● Handled customer service by dealing with complaints, organizing stock and answering customer questions

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