Gladys M Lee

**** ***** **, *******, ** ***** 901-***-****/901-***-****

OBJECTIVE:

A position requiring an individual experienced in an environment that offer a greater challenge, and the opportunity to help the company to advance efficiently and productively.

EXPERIENCE

FEDEX/SMARTPOST October 6, 2015-Presently

Administrative Assistant II

Answer phone, screening call, plan events, order supplies for maintenance and the warehouses, negotiate contracts from vendors, Approve purchase orders for payments. Handle the COI for the hub Facilities, meet with vendors and contractors, work closely with Hub managers. Communicates with all departments to know and coordinate when they have a scheduled meeting or visitor they are expecting. Performs general clerical duties to include but not limited to photocopying, faxing, mailing and filing. Manages and distributes incoming mail, UPS or FedEx packages

Prepares and ensures that outgoing mail is shipped and that the appropriate method of delivery is used. Manages the reception area to insure a professional image is projected through effective greeting, telephone and mail communication, both internally and externally. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies within budgetary constraints; verifying receipt of supplies and maintain security of inventory. Coordinate Community Service events, overseer 14 events (2016)

Administrative Assistant II (36,403) 10/06/2008-12/31/2014

Admin to Medical Director and Director of Recovery Resiliency: Attending phone calls

Replying to the emails received by the clients. Planning and scheduling meetings

Appointing new employees and give training. Helping the manager in conference.

Doing regular research and ensuring company’s success. Regular interaction with all the staff members including technical department. Handle managerial duties in the absence of manager. Maintain office files and documents. Ensuring employee’s safety in the office is also one of the main responsibilities of an administrative assistant. Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required. Handle all new hires and insurance benefits, arrange for training, payroll, timekeeping, dissimulate correspondence to the Care managers, manage the supply budgets and expense, set up town hall meeting with two offices, filing, expense reports. Ability to handle multiple projects at time able to meet deadlines in a timely manner Prepares invoices, reports, memos, letters, financial statements, and other documents and spreadsheet. Ability to re-prioritize tasks as needed, meet short deadlines, change direction as requested or needed to meet business demand. Pleasant and friendly personality able to take direction well and positively. Knowledge of office procedures able to operations and the use of various office machines. Maintains all information related to employees confidential; ensures that work area secure,

GRAND CASINO RESORT: TUNICA, MS 2000-July 2008

Executive Administrative Assistant (VP Hotel Operation) (38.900.00) Answer telephones, schedule appointments, work extensive with spreadsheets, organizational charts, payroll and oral communication with the guest, written communication with the guest, AP & AR. Place order from software Stratton Warren, multiple spreadsheets assist with the Administrative duties in the SPA and the Front Desk of the hotel, make Hotel reservation for VIP’s and Associates, maintain accurate records for hotel occupancy and ADR strong organizational skills experience in organizing activities, handled multiple task manager confidential project and celebrities. Detail oriented, multi-talented, handle a variety of task with the ability to solve problems. Set-up new accounts for the on-site Business Center and maintain supplies. Maintain personnel files. Conduct orientation and interviews for perspective hires. Handle business operation and special assigned. Centralized the capital projects; set-up for purchasing and accounting department approval. Conduct monthly reconciliation for business purchases.

STATE SYSTEM, INC. MEMPHIS, TN 1999-2000

Project Coordinator/Administrative Assistant: ($28,000.00)

Worked in the pre-engineered department, handle 95% incomings calls and services and complaints installation and quote. Payroll of service Technicians, invoicing, calling customers to schedule pressure washing for business accounts (Burger King, Wendy’s) work closely with the CEO and the President of the company.

PROLOGIST TRUST: MEMPHIS, TN 1995-1999

Administrative Assistant: ($29, 500, 00)

Respond to customer calls when property manager is unavailable, involved in customer relation. Prepare customer related internal correspondence, maintain HVAC insurance and Emergency contact logs, with phones and facsimiles, adhere to SCIT property management handbook procedures, coordinate and distribute keys, prepare work orders for maintenance and dispatch as needed for maintenance request prepare capital projects contrast and vendor service agreement, adhere to SCIT Property Manager. Perform nightly backup and give previous nights back up tapes. Reconcile petty cash monthly, code AP, imputes and prepare checks request and process payment. Assist in training other office Administrative Assistant prepare credit application for vendors, process payroll and time sheet, order office supplies.

MEMPHIS NATIONAL BUSINESS LEAGUE. INC MEMPHIS, TN 1992-1995

Office Manager/Administrative Assistant/Credit Counselor Trainer ($45,000.00

Maintain daily operation of the business, attend workshops, the closing of home, completed the paperwork for the loan officers, conducted the Lease to Purchase program and work with credit counseling program for clients who were trying to qualify, Set programs in place to for credit counseling. Oversea project in completing the repair on homes... Work with department of HUD (Counseling Program). Handle A/P and A/R, on monthly basis, attend closing with clients, coordinate work order for sub-contractors. Handle payroll, conducted monthly meeting with clients. Handle all incoming accounts, attend all closing on Real Estate, align credit report for closing on loans, conduct training classes on credit counseling handle monthly financial and budget for year to date.

TPI RESTAURANTS, INC. MEMPHIS, TN 1988-1995

Director of Purchasing (VP of Purchasing) ($34,978.00)

Purchase small ware equipment for 350 restaurants. Handle phone orders for parts and small equipment, place order for construction on new and remodeled restaurants. Approve invoices and billing prices. Handle all parts under warranty. Work with 500 A/P credit or credit hold, handle all past due invoices, research store files old and new restaurants, key and distribute all part of purchase orders. Maintain open files on all purchase orders. Meet with vendors; work closely with the construction and development equipment manager.

EDUCATON

Barnell Business College (Certificate) Major Secretary I & 11

Business Accounting

State-Tech (Memphis) Certificate of Business

Notary Public

Probation Officers (3 Years) Memphis, TN

Credit Counselor (Certification)

Loan Originator (Certification) Insurance

SUMMARY OF QUALIFICATION

Over 25 years experience in administrative duties and purchasing, handle invoices and worked closely with vendors, people oriented, dependable, practical, realistic and organized. Move quickly to implement good decision. Knowledge of or willingness to learn computer applications relating to job. Demonstrates and commitments to work well with other staff, avoiding petty conflicts that disrupt a productive work environment. Ability to maintain confidentiality of all activity. Ability to assume responsibility and work independently with a minimum of supervision. Excellent organizational and interpersonal skills. Excellent oral and written communications and computer skills. History job functions.y and physical indicate no physical or mental restrictions that would interfere with essential

SPECIAL SKILLS

Telephone Sales, ten-key, Word Perfect 6.1 Microsoft Word 2000, Excel, Microsoft Outlook, typewrite, IBM CRT, Lotus 123, operate IBM PC compatible, and related software, i.e. AS 400 Word Processing, LMS software, Timeworks software (Payroll)

(Stratton Warren Gaming Software Purchasing) Safety Committee, Serve on the ADR committee, Member of the ACE for the Property. Spotlight Committee, Hero Luncheon, Serve on the HERO committee monthly for the nursing home. Serve as a tax prepare (seasonal Volunteer) and Conduct training classes for Valet managers.

ACCOMPLLISHMENTS

Saved Company 50% on all parts ordered ($1,560 monthly)

Designed and implemented a system to handling return parts.

Cited for organizing the part’s department.

Cited for handling the Purchasing department without training.

REFERENCE

AVAILABLE UPON REQUEST

ad1pnu@r.postjobfree.com

Contact this candidate