KAREN CLARKE

856-***-****

ad1p30@r.postjobfree.com

Karen Clarke LinkedIn

SUMMARY

Organized and accomplished office manager/administrative professional who is a team player and self starter with experience throughout multiple industries. Extensive skills in office management, heavy executive calendar management, project management, and event planning. Adaptive person with unique flexibility to manage changing environments. Ability to adapt to various individual styles and work traits. SKILLS

Proficient in all versions of Microsoft Office, Microsoft TEAMS, Zoom, SharePoint, Concur, PeopleSoft, Ariba, CVent, Nexonia, Adobe, Google Drive, SAP

EDUCATION

Community College of Philadelphia 9/18 – 5/19

Communications

EXPERIENCE

CAMDEN COALITION, Camden, NJ

Office Manager/Executive Assistant 7/21-5/23

Office Management: Managed the day to day operations ensuring the office is functioning smoothly. Daily check of security system alerting building management of security and maintenance issues. Supply inventory of all office and kitchen supplies, kept kitchens cleaned and well stocked. Managed incoming mail, faxes, shipping and receiving. Coordination of conference room reservations, liaising with IT to ensure all room equipments were operating correctly, conference rooms were thoroughly cleansed and well stocked. Assisted with on-boarding of new employees and interns, conducted with orientation, assigned office/desk locations, creation and distribution of badges. Maintained critical records and procedures for the handling of sensitive data including storage and disposal. Event Planning: Assisted with the coordination and support events that were held either onsite or offsite. Coordination and supervision of external events that would take place off hours and held at the office with set-up and clean up, confirmation of catering deliveries, confirming attendance and checking in guests. Assisted with the planning of organization dinners for Board meetings, coordination of employee external events (76ers and Phillies games, Escape room and team building events, offsite lunches) and End of Year celebrations (Holiday parties and recognition awards dinner for Ambassador Program). Executive Support: Provided overall support to members of the Executive Leadership Team with meeting coordination of Board meetings. Managed and processed monthly expense reports on a timely basis and reconciliation of corporate credit card accounts. Appointment scheduler for Executive and Senior leadership team members.

Due to the pandemic, the University of Pennsylvania shut down on site operations in March 2020 and converted to remote operations.

Apple One

UNIVERSITY OF PENNSYLVANIA, Philadelphia, PA 4/17-5/21 Administrative Coordinator-Department of Neurosurgery Daily calendar management for the Department Chair including verification of meeting logistics and gathering of materials. Processed submission of Visa applications for students and staff. Coordination of domestic and international travel and logistical confirmation of meetings and conferences and site visits. Daily financial transactions utilizing the university financial system (Ben Financials) for the research, administration and processing of purchase orders, invoices, and reporting. Reconciliation and adjustments of journal entries. Processed expense reporting utilizing Concur. Event Planning: Event planning of large-scale lunch and dinner meetings. Confirmation of attendance to events with alumni, collaborators and donors and coordination of internal meetings. Provided support to approximately four hundred Philadelphia area small business entrepreneurs with registration and confirmation of participation of workshops and business consulting meetings. COMCAST, Philadelphia, PA 6/16 – 4/17

Executive Assistant

Worked with conference center to book room reservations for a variety of different meetings and events, liaising with the IT team to ensure that all room equipment was operating property. Assisted with the coordination of events that were held either onsite or offsite. Coordination and supervision of external events that would take place off hours and held at the office with set-up and clean up, confirmation of catering deliveries, confirming attendance and checking in guests.

Executive Support: Provided overall support to Sr VP with meeting coordination and travel arrangements as needed. Managed and processed monthly expense reports on a timely basis and reconciliation of corporate credit card accounts.

CITIGROUP, New York, New York

Executive Assistant 3/11 – 6/16

Supported VP of Marketing meeting coordination, calendar maintenance and processing of expense reports. Prepared and distributed monthly reports and uploaded and maintained department documents on SharePoint. Kept track of department budgets

MERRILL LYNCH, New York, New York

Executive Assistant/Meeting & Event Coordinator 7/01 – 10/09 Event Planning: Coordination and collaboration of large scale Town hall meetings and other events. Worked with the conference center and other departments as the point person confirming conference room reservations, catering, IT set-up and registration and confirmation of attendees and presenters. Assisted with seating assignments, travel arrangements including but not limited to air travel, hotel confirmations and ground transportation to and from the Merrill Lynch Corporate offices. Planned and coordinated choice of event logistics for special dinners, awards recognition and year end celebrations. VOLUNTEER AFFILIATION

PEOPLE FOR PEOPLE INC., Philadelphia, PA

Event Coordinator 6/16 – 9/22

Responsible for coordinating all of the moving parts involved in ensuring run of show events go smoothly, including choice of event logistics, catering services, hiring wait staff, and entertainment. Coordinated all of the details before and after events and handled the day of logistics.

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