Mary Amanda Shaughness

New Windsor, MD ***** C: 443-***-**** ad1p04@r.postjobfree.com

Summary of Experience

Results driven, experienced administrative leader with a career incorporating business knowledge in large global pharmaceutical, medical, government relations, project management and event planning industries. Adept at anticipating business needs and delivering business results through effective administrative engagement. Passionate about making continuous improvements which create strategic and collaborative work environments for individuals and organizations. Skills and Qualifications

• Proficient domestic, international travel experience

• Extensive calendar and meeting coordination, proficient/advanced in Microsoft Office

• Project management: financial, budget, stakeholder program compliance

• Proficient Microsoft Office suite, Workday, Concur; Extensive use of SAP, Conga and proficient in purchase requests/orders, onboarding vendors, and invoicing

• Extremely organized and professional who thrives working in a fast-paced environment

• Managing multiple projects with flexibility and commitment to quality

• Strong written and oral communication skills

Work Experience

Novavax, Gaithersburg, MD September 2022 – Present Executive Assistant to VP of Policy & Government Affairs and VP Advocacy

• Support two Vice Presidents and their 17 team members who are located across the US, UK, Belgium, Italy and Switzerland.

• Proficient and extensive calendar management across multiple time zones.

• Proficient travel management for all team members using Concur.

• Engage new hires to facilitate their onboarding process; ensure IT set up, training schedule, executive introductions, and administrative forms are complete for smooth transition to organization.

• Extensive SAP and Conga experience. Manage over 80 vendors collaborating with Accounts Payable, Legal, Finance and Purchasing departments to set up new vendors (global), process purchase requests, manage purchase orders and invoice processing. Created Instruction manual to teach new team members SAP/Conga requirements to facilitate processing and learning curve.

• Established weekly meetings with Finance partner to discuss outstanding financial issues, budget needs.

• Member of Document Retention team to support document management initiative; disseminate information and requirements to team members; set up process for department.

• Liaise with other department EAs to ensure executive and ELT expectations are met.

• Manage weekly dashboard information and distribution. Human Genome Sciences/GSK Rockville Biopharm, Rockville, MD April 2011 – August 2022 Department Coordinator, Manufacturing Site

Administrative responsibilities

• Provide rigorous administrative support to Site Director, leadership team and 600+ employees. Recognized as Site Administrative Lead, guiding a support team of three.

• Adept at recognizing in advance actions that need to be taken to ensure efficient work environment. While working independently, trusted to make appropriate and thoughtful decisions for organization to drive a continuous improvement mind-set and projects to completion.

• Proficient in all preferred software applications: MS Office (Word, Excel, PowerPoint, Teams, OneNote and SharePoint) Concur and EMS. SharePoint community creator/site owner. Create SharePoint forms (access request, admin request, lab coat, personnel action, Site Values Awards, parking and contactor electronic database).

• Actions: extensive monthly new hire coordination, audit preparation: room arrangements, meals, manage organization charts, and SME assistance; internal and external VIP engagement; travel and expense management; process purchase requests; extensive interview coordinating; IT/mobile phone assistance, manage 50+ distribution lists. Key project accomplishments

• Manage site branding initiatives. Created “Path to Patient”, a Smithsonian-style introduction to Rockville Biopharm.

• Project management: designed and transformed cubicle/office workspaces to open office environment in two buildings

(approx. 9,000 sq. ft.). Collaborate with internal and external stakeholders to develop new working environment and engage site in change management. Work with vendors on proposals, set budget, create Gantt chart to meet deadlines and expectations. Projects consistently delivered on time and on or under budget.

• Created electronic Contractor Access Log for Site Security as well as Parking Pass program.

• Created Emergency Evacuation and On-Call Roster for site using OneNote to simplify and efficiently communicate accurate rollcall in the event of an emergency.

Site engagement projects

• Created site CultureCash program where leaders recognize and reward people who positively enhance our culture and site vision. Manage vendor process, inventory, distribution of swag items and budget.

• Member of Extended Leadership Team (ELT) supporting key site initiatives and engagement activities. Awards

• Site Values Award recipient July 2019

• IPTC award recipient 2017: GSK Global recognition for outstanding performance supporting site initiatives MCT Federal Credit Union, Rockville, MD February 2008 to April 2011 Executive Assistant to President/CEO. Administrative support for President/CEO, executive leadership team (CFO, CIO, HR Director, Director of Marketing) and Board of Directors. Prepare and attend monthly board meeting packages and minutes, coordinate audit materials, arrange travel, extensive calendar management, etc. Engage with Maryland Credit Union CEOs, CUNA executives. Recipient of company Core Values award 2010. Affiliated PET Imaging, Silver Spring, MD March 2006 to January 2008 Office Administrator. Patient scheduling and insurance verification, billing coordination, payroll, staffing, scheduling, negotiating vendor contracts, purchasing, credentialing physicians, Medicare/NOPR case fulfillment, maintaining patient database. Coordinate with outsourced radiology team, transcriptionists, patient paperwork, filing. Shady Grove Radiology, Montgomery Village, MD January 2004 to February 2006 Executive Assistant to President and Chief Operating Officer. Scheduling 23 radiologists at seven sites, provide administrative support for all radiologists. Liaison between physicians, site managers, information systems and administrative staff. Responsible for all aspects of physician calendaring and credentialing, creating and linking database for insurance carriers and physician information. Manage all subpoenas/requests for patient medical records. Amanda’s Administrative Services, New Windsor, MD January 1997 to January 2006 Owner: Main focus of business is medical transcription service provided for physicians in Montgomery County including gastroenterologists, rheumatologists, and family practitioners. Web site design for small businesses and civic organizations. As sole proprietor, maintained budget, inventory supplies, managed part-time staff and payroll functions. Fundraising and special events coordinated for businesses as well as local schools and neighborhood/civic organizations.

Rebecca Strandberg & Associates, Bethesda, MD December 1996 to July 1997 Office Manager for employment and labor relations law firm. Attended paralegal courses at University of Maryland. Provided training on all software as well as computer troubleshooting. Responsible for billing and accounting, reports. Created office publication database. Created library of legal reference forms related to employment matters. Negotiated vendor contracts, i.e., long distance services, copier, office supplies, etc. The Jaffe Group, Bethesda, MD September 1994 to December 1996 Office Manager/Property Manager Supervised office staff of three and off-site maintenance staff of five. Executive assistant to president of company. Managed nine commercial properties in Maryland and Virginia consisting of 158 tenants and over 400,000 square feet of net rentable space. EDS Office of Government Affairs, Washington, DC September 1990 to September 1994 Administrative Assistant/Project Manager Support for federal, state and local lobbying teams. Provided administrative support for Director of Government Relations, Director of State and Local Governments, and Quality Manager. Skills and accomplishments include the following: Published 1994 EDS Accounts Directory, coordinated 1993 inaugural events and EDS Sponsored World Cup events, In-Touch Campaign and corporate functions. Self-Employed Administrative Contractor September 1986 to September 1990 Provided administrative services for law offices and corporations including: Behrend & Ernsberger (law office: General administrative duties for partner included transcribing correspondence, motions, agreements, maintaining client files). Gimbels Department Store, Pittsburgh, PA May 1983 to September 1986 Special Events Coordinator Extensive Public Relations experience through high exposure events: exclusive engagement with Sophia Loren to promote new fragrance, 10k Run, events with Pittsburgh Steelers/Maulers/Pirates/Penguins, coordinating all models for cosmetic promotions. Extensive media relations with prominent officials including the city Mayor. Education

Bradford School of Business, Pittsburgh, Pennsylvania, April 1983 Rosemont College, (Public Relations) Rosemont, Pennsylvania, September 1980 through May 1982 Fox Chapel High School, Pittsburgh, Pennsylvania, May 1980

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