Administrative Coordinator Communication Skills

Shayna Lee

202-***-**** ad1ov6@r.postjobfree.com *32 W. Pioneer Parkway, Arlington, Texas 76010

Summary

Dedicated and versatile Administrative Coordinator with diverse experience in remote executive assistance, HR support, office management, and security roles. Proven ability to streamline office operations, enhance efficiency, and improve overall productivity. Adept in managing remote teams and ensuring seamless communication. Possess excellent organizational, communication, and problem-solving skills. Eager to contribute expertise in coordinating administrative tasks in a dynamic and challenging environment.

Experience

Ask Findley Dallas, Texas

Administrative Coordinator 09/2021 – Present

-Implemented cost-saving measures, reducing expenses by 15% through vendor negotiation and budget optimization, showcasing strong negotiation skills.

-Negotiated project contracts with clients, securing agreements that resulted in a 25% increase in project acquisition and revenue growth.

-Collaborated with the founder to develop sales strategies, resulting in a 40% increase in project acquisitions within the first year.

-Led a team of 12 contractors, effectively coordinating project timelines, resource allocation, and deliverables, resulting in on-time project completion and client satisfaction.

-Coordinated and managed administrative tasks, including scheduling, travel arrangements, and document preparation, ensuring smooth day-to-day operations.

-Facilitated the recruitment process, demonstrating keen attention to candidate assessments and fostering a positive workplace culture.

-Oversaw bookkeeping tasks, including invoice generation and financial reconciliation, demonstrating a keen eye for detail and accuracy.

-Utilize MS Office Suite to manage administrative tasks such as reports/proposals, invoicing, calendaring, and meeting management.

All Around Town Electrical Ser. Fredericksburg, Virginia

Remote Office Manager 01/2016 - 03/2020

-Managed remote reception duties, providing professional and responsive client support, enhancing customer satisfaction and engagement.

-Coordinated and maintained schedules for field technicians, ensuring optimal time management and minimal conflicts, demonstrating excellent organizational skills.

-Responded promptly to client inquiries, providing information on services, quotes, and updates, showcasing strong customer service skills.

-Managed budgets and tracked expenses, contributing to financial transparency and control, highlighting financial acumen.

-Input client demographics, generated invoice/quote documents, and managed various calendars ensuring information was accurate and current with the utilization of MS Office Suite.

-Provided remote administrative support to colleagues, including typing correspondence, preparing reports, and assisting with procurement and inventory management.

-Assisted colleagues with remote technical issues, offering troubleshooting guidance, demonstrating problem-solving skills.

Lockheed Martin Washington, D.C.

Front Desk Security Representative 09/2014 – 08/2015

-Maintained premises security by monitoring entrance and departure, operating security equipment, and responding to alarms and security incidents.

-Collaborated with the Facility Security Officer and Security Team in managing office activities, ensuring a cohesive day-to-day operation.

-Maintained working knowledge of government regulations including National Industrial Security Program (NISPOM) and Joint Personnel Adjudication System (JPAS), showcasing attention to compliance and detail.

-Successfully managed entry for multiple daily meetings with diverse guest lists ranging from 1 - 200 people, demonstrating adaptability and the ability to thrive in a fast-paced environment.

-Maintained accurate documentation and generated detailed reports, showcasing strong attention to detail and organizational skills. This included maintaining records related to guest lists, security incidents, and other relevant data.

Skills

Sales, Client Relationship Management, Office Administration, Executive Support, HR Assistance, Front Desk Security, Bookkeeping, Calendar Management, Communication, Problem Resolution, Detail-Oriented, Adaptability, Troubleshooting, Microsoft Office Suite, Windows/Mac OS Platforms, Service Central, Salesforce

Education and Professional Development

Career Technical Institute Washington, DC

Help Desk Professional Certification 03/2023

Germanna Community College Fredericksburg, VA

Associate of Business Administration Ongoing

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