Executive Assistant Start Date
Resume:
Alma Lee Timberlake
***************@*****.***
Objective
Professional executive assistant with outstanding organizational, problem-solving and communication skills. Work extremely well with all levels of management.
Experience
Executive Assistant to the CEO
Virginia Eye Institute
Richmond, Virginia
Start date: March1, 2015 – End date: March 15, 2023
Primarily supported the CEO.
Liaison to the CEO, CFO, COO and Physicians
Distributed daily mail to the CEO and followed-up with daily issues.
Maintained CEO’s calendar and arranged conference meetings, and offsite activities.
Coordinated and managed offsite yearly retreat for CEO and Physicians
Arranged travel accommodations for incoming Physicians and CEO offsite meetings.
Structured daily expenses and prepared reports.
Managed corporate credit card expense.
Coordinated office supplies for eight offices.
Managed conference room scheduling
Revamped VEI’s filing system.
Assisted CFO preparing information to Commonwealth of Virginia and State Corporation Commission.
Notary Public
Executive Assistant to the President
Medical College of Virginia (Foundation)
Richmond, Virginia
Start date: June 2011 – End date: February 2014
Provided coordination and management of administrative activities and supported the President and Chief Development Officer
Coordinated the President’s calendar, appointments, and travel arrangements.
Collected/prepared incoming calls for President’s daily review.
Coordinated President’s agenda for leadership team.
Managed office priority task grid
Prepared receipts/reports for monthly corporate credit card
Prepared President’s daily dashboard reports to including accounts payable and donor reports.
Scheduled and coordinated Board Committee Meetings.
Provided meeting minutes.
Prepared and mailed meeting packets for Board Meetings
Maintained trustee membership roster of MCV Foundation Board
Notary Public
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