Tina Spakoski

* ****** **** *****: 518-***-****

Clifton Park, NY 12065 ad1nuh@r.postjobfree.com

Objective

A position as an office/administrative assistant/data entry or other. My professional demeanor and vast experience over 25+ years have proven my adaptability, strong communication/organizational skills in environments with changing technology and tasks and refined computer skills. Work from home if possible.

Skill Highlights

Proficient in Microsoft Office skills using Work, Excel and Powerpoint

Exceptional presentation skills, creative problem solving, works well under pressure

Energetic/self motivated, works independently and with the team

Financial accounting experience, excellent organizational skills, strong ability to multi-task

Dedicated and reliable, strong work ethic, actively takes initiative and very proactive

Strong ability to multi-task, results oriented, and focus on attention to details

Employment History

Brightview Landscape, Schenectady, NY

Branch Administrator (November 2022 – November 2023)

Daily tasks to run a Nationwide Landscaping company. Involved weekly time entry for staff working on work orders, checking for errors, and submission.

Extensive billing of client jobs, contract labor, following up on Accounts Receivables weekly to ensure client payments submitted. Worked with management on Month-End closing.

Accounts payable, PO creation for all purchases and services. Reconciled bookkeeping weekly and followed up on all ordering. Ordering all supplies and office supplies, etc.

Onboarding employees with frequent staff changes due to seasonal work changes. Weekly payroll and running of reports for labor charges and contract billing.

Very busy office environment with daily tasks that required immediate attention. Worked from home 50% of time.

Wainschaf Associates, Rensselaer, NY

Office Manager (October 2022 – November 2022)

Temporary position filling in during leave for an Architectural firm. Putting together proposals for jobs, internal billing, accounts payable, ordering materials and supplies, contracts for subcontractors and various tasks. Responsibilities in an office manager role.

Tina Spakoski – Page 2

Air Products Inc, Glenmont, NY

Office Manager (December 2012 – July 2022)

Successfully worked from home proficiently during Covid for 4 months as well as intermittent throughout 10 years in this position.

Run the office of a Global Air Separation plant producing Nitrogen and Oxygen and scheduling deliveries to customers on the east coast. Coordinated delivery and billing of these products as well as Helium, Argon and Hydrogen.

Provide all administrative support to a team of drivers plus management staff on site. Update site share drives, online necessary training, etc.

Enter weekly payroll for team of 45 drivers. Involves checking routes/pay segments for these drivers.

Monthly purchases for plant, office, operations and drivers including events planning.

Work with customers to supply necessary delivery information on product purity.

Accounting responsibilities including creating POs, paying plant monthly expenses, and random administrative tasks for office and plant to run smoothly.

Emerson Process Management, Clifton Park, NY

Office Manager (July 2021 – August 2021 temporary)

Responsibilities included putting together customer technical manuals, billing, receptionist for office, accounts receivable, purchasing, setting up appointments, providing customer service to clients, travel arrangements and being the “go to person” in the office daily activities. This was a temporary position

GE Global Research, Niskayuna, NY

Administrative Assistant/Office Manager (February 1994 – July 2012)

Provided executive level support for 6 managers and 56 staff with varying levels of needs, expectations and juggling different styles. Included prioritizing schedules, arranging daily and multi-level meetings, working with budget, purchasing and invoicing.

Worked with administrative team to create/implement best practices to work more efficiently to streamline processes within organization.

Took initiative to coordinate details of yearly global company events which resulted in various management awards for successful completion. Details involved compiling agenda/brochures, inviting/coordinating schedules of high level speakers, travel arrangements, reimbursements, catering needs, security details for visitors, and attending events to ensure all necessary tasks are handled professionally.

Worked with recruiting staff to schedule interviews, and coordinate details to ensure runs smoothly for prospective candidates. Also owned responsibility of on-boarding new employees, including orientation, training, office requirements and setup.

Tina Spakoski – Page 3

Ensured organization is company-compliant with training, OSHA safety standards in labs/offices that were operating in Biohazard environment. Involved updating material data safety sheets, regular lab audits and following through on findings to completion.

Scheduled offsite team building events for staff.

GE Corporate Audit Staff, Albany, NY

Graphic Specialist/ Executive Assistant (November 1991 – February 1994)

Proficient in creating/designing high level presentations for Corporate level staff audits. Included various administrative responsibilities working for the VP of the department as well as auditors, multitasking and communicating with executive levels of management within General Electric Company.

GE Fanuc, Albany, NY

Macintosh Coordinator/Executive Assistant (April 1982 – November 1991)

Worked with different levels of management in an administrative role and computer design coordinator.

Training/Awards

● Management Award for Website Design, Company-wide events

● Conference for Office Manager ● Six Sigma Green Belt Certification

● Leadership for Admin Assistants ● Public Speaking with Confidence

● Ergonomic Technician Training ● Time Management Seminar

● Mgmt Award for Recruiting ● Management Award for Office Redesign/Layout

● Communication & Listening Skills ● Safety Training in Biohazard Labs

● Essentials of Communicating with Diplomacy and Professionalism

Education

Mohonasen High School, Schenectady NY

Additional Information

Tina is married and enjoys music, gardening, traveling, exotic fish keeping and hiking. She volunteers at the local shelters and has rescued 6 dogs over the years. Loves to cook and entertain friends and have elaborate theme parties coordinating all the details to finish. Also has a part-time lighting design business creating one of a kind lampshades since 2001.

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