Kimberlyn Johnson-Hall

Austin, TX *****

ad1nu7@r.postjobfree.com

+1-737-***-****

Work Experience

Retail Accountant III

Peaks Performer- Contract to Texas state reservation board - Austin, TX December 2022 to April 2023

1. Prepares and posts various vouchers with PO's and audits them for accuracy to be entered in CAAPS. 2. Work involves maintaining, preparing, balancing financial and budgetary statements, records, documents, or reports.

3. Assist with closing the month by reviewing and analyzing accounting transactions for proper coding and ensuring accuracy of information and calculations. 4. Track, research, and document problem invoices and discrepancies to ensure they are resolved in a timely matter.

5. Maintain vendor files and contact information by setting up new vendors, reconciling vendor accounts, and managing W-9's for 1099 processing.

6. Creates and process ITV billing invoices for Museum State vendor's related services to agencies. 7. Prepares and entered journal entries an expenditure transfers into USAS and internal accounting system daily as needed.

8. Verify that transactions comply with financial policies and procedures. 9. Printout Daily Retail reports for CVC, EXT, TSMH Store, and Bob Bullock Museum retail store in the Heartland accounting system and reconciling the four accounts monthly. 10. Willingness to assist with special projects as needed. Accounts Payable Specialist

Hill Country Dairies, Inc - Austin, TX, US

April 2022 to June 2022

1. Prepare Fleet and IT Invoices daily by sister companies for Corporate, Austin, San Antonio, Dallas, Houston, Corpus and Victoria, email invoices to Manager's for approve. 2. Review invoice from manager's by stamp date received, code and verifies invoices city code and GL codes.

3. Research payment discrepancies and manage vendor accounts. 4. Enter invoices in DSDS Manager system and dealt with excel spreadsheets And pivot table with Wex online creating info on vendor invoices.

5. Review outbound checks to ensure no duplicate payments or errors are made prior to invoice being paid to vendors.

6. Process ACH/Check disbursement once a week.

7. Initiates stop payments when necessary.

8. Verifies vendor's and customer's accounts by reconciling monthly statements and related transactions. 9. Obtains license and registration for company Fleet of trucks in all six cities. 10. Provide excellent customer service.

Accounts Payable Clerk (Contract)

HILL COUNTRY ELECTRIC SUPPLY- Randstad - Austin, TX, US February 2022 to April 2022

1. More technically put, accounts payable pays third parties or employees by scheduling and preparing checks.

2. Resolving purchase orders, insuring credit is received for outstanding bills, and issuing stop-payments or purchase order amendments.

3. Accounts payable, often abbreviated & ldquo;A/P," also tracks budget expenses. Receptionist/Administrative Assistant (Contract)

Texas Rural Water Association - Austin, TX, US

November 2021 to January 2022

1. Responsibilities will include greeting visitors, answer multiple phone lines., 2. Handle employee calendars/scheduling.

3. Route mail, packages, handle courier pick up and deliveries. 4. Entering all funds in a excel spreadsheet, and deposits. 5. Help create renewal membership letters at the end of the year. 6. Assist with major seminars, conferences and event planning. 7. Coordinate with trainers in scheduling meeting rooms and ordering meals. 8. Stock and clean both kitchen areas daily.

Accounts Payable Clerk

Goodwin and Company - Austin, TX, US

September 2020 to October 2021

• Prepare batch invoices for weekly Community Association Manager (CAMs) Review and Approval

• Coded and verifies invoices by GL codes and, Community codes by manager name who manages HOA's and Commercial's.

• Enter invoices in VMS system HOA's and Commercial's accounts change bank accounts when HOA's has more than one communities to pay from.

• Process ACH/Check disbursement 2 times a week

• Research payment discrepancies

• Initiates stop payments when necessary

• Obtains W9s and Certificates of Insurance from new vendors, for annual 1099 production

• Review outbound checks to ensure no duplicate payments or errors are made prior to lease to vendors.

• Communicates with CAMs on a regular basis

• Knowledge of HOA and the services we provide to each community.

• Provide excellent customer service

• Be extremely articulate and Professional

Accounts Payable Specialist

Texas Parks and Wildlife Department - Austin, TX, US June 2019 to March 2020

1. Process full cycle accounts payable and receivable, matching purchase orders to invoices while resolving discrepancies in a timely manner to ensure accurate payments. 2. Process State Parks customer's refunds and pay all of the State Parks, Specialized in auditing agency Phone bill's and DIR Communication bill's.

3. Monitor status of invoice s awaiting additional information, documentation, or approval; documents of budget.

4. Processing delays to make payments in the 30 or 45 days window. Manage vendor and customer's. 5. Maintain accounting ledgers by verifying and posting account transactions. 6. Verifies vendor's and customer's account by reconciling Monthly Statements and related transactions. 7. Maintains Historical record's by filing documents in hard copy and electronic system. 8. Reconciles processed work by verifying entries and comparing system reports to balances. 9. Protects organization's value by keeping information confidential. 10. Updates job knowledge by participating in educational opportunities. 11. Accomplishes accounting and organization mission by completing related results as needed. Administrative Assistant (Contract)

Lower Colorado River Authority - Austin, TX, US

April 2018 to February 2019

1. Perform office tasks such as prepare file folders for new projects and maintenance inspection sub- folders. Filing, maintaining Site plans and Draft Maps. 2. Prepare Correspondence as requested.

3. Organize and schedule appointments, keep calendars updated and manage for team meeting and Management.

4. Write and distribute email, memos, letters, faxes and forms. 5. Maintain electronic mailbox for new applications, applications updates, permit questions and route them to staff for action.

6. Enter in tracking spreadsheet for upload to GIS system (umap/ map) and set up work orders for project inspections after permits approve.

7. Check Peppermint queue to see if applications need to be checked for completeness and either accepted or return to the applicant for more information. 8. Forms processor /data entry info., application fee's, renewal fee's and credit letter from customer bank for new, violation and to complete construction work. Process and archive vendors contract. 9. Kept and entered financial security deposits in tracking information in a spreadsheet and print the transmittal and deposit slip, made copies of check to take to Treasury to lock and deposit on every Thursday.

10. Obtain quarterly or semi-annual updates of vaulted letters of credit (LOC) & copy to team folder. 11. Reconcile vaulted LOC list with Peppermint information and return letters to permittees on any projects that have had final inspection.

12. Make field copies of plans/permits for inspectors upon request and route calls to appropriate personnel based on nature of call, location, etc.

13. Responsible for monitoring phone line mailbox and respond to requests on permit laws. 14. Responsible for all files and plans to be scanned and uploaded. Also convert digital files and scans uploading them to a secure server for protection to Texas lake's, river's and ponds. 15. Other duties as needed.

Marketer Account Representative

INHOME CARE, INC - Austin, TX, US

July 2017 to November 2017

1. Develops, implements, and reviews the effectiveness of a strategies marketing plan to promote the organization's services to the various communities of interest. 2. Ensures that activities carried out by Inhome Care Inc, are relevant to and supportive of the pursuit of the organization's mission statement and published scope of services. 3. Provides updates updated to the chief executive officer on a regular schedule and solicits and incorporates appropriate input with respects to the continued relevance the mission statement and scope of services.

4. Represents the company in a professional and courteous manner to doctors, the community, and potential patients.

5. Creates weekly reports for employees in their group and presents them to the DON and Chief Executives Officer.

6. Assists referral sources and/ or patients with alternative community resources or equipment providers when the company is unable to meet the needs of the referral source and/ or patient. 7. Works with the Intake team, branch staff, and patients to identify potential solutions as problems are identified with payer sources.

8. Monitors and tracks referrals sources satisfaction levels. 9. Communicates patient support issues to management, as appropriate. 10. Responsible for scheduling numerous providers for breakfast and luncheon. 11. Assists with work overflow and data entry of patients information and to maintain confidentiality. 12. Strong organizational, verbal and written communication and interpersonal skills. 13. Performs other related duties as assigned or requested. Leasing Agent

Hire Priority - Austin, TX, US

May 2016 to July 2017

1. Effectively explains all lease and community policies to new and current residents. 2. Accurately and efficiently prepares and assists with all leasing paperwork and enter info in yard system.

3. Collects security deposits, rent and all other funds associated with resident moves. 4. Conducts follow-up activity with all residents in order to establish positive resident relations. 5.Supports the overall marketing efforts of the community. 6. Attends and assists in the coordination and organization of resident relations and activities, such as newsletters, parties, etc.

Administrative Assistant II/Travel Account Coordinator Texas Water Development Board - Austin, TX, US

April 2006 to April 2015

1.Performed detailed routine Administrative and accounting work preparing accounting in all accounts as necessary. Input accounting entries into MIP, Sage and USAS State Accounting system. 2.Prepares payment, cash general journal and related vouchers and invoices. Researches bank reconciliation discrepancies and reports findings. Track deposits made to bank and handle deposits transfers and monitor balances. Assemble financial data for audits and assist with other accounting projects in the office.

3. Kept abreast of legislative changes, which affect the management of funds and policies and procedures. Process and track all incoming invoices, PO's, contract payments, travel vouchers and collection letters and emails to employee for reimbursement to the agency travel account. Analysis over travel account recording funds in QuickBooks daily. 4. Maintain account receivable and payable, coding, summary spreadsheet daily and conducts documented collection activities for all delinquent accounts. Provides customer service support to vendors and other employees. Responsible for picking up Checks from the State Comptroller office and purchase orders and maintain mailroom mail.

5.Track city, state tax payments and compile information for tax filing to state Comptroller's for reimbursement back to the Board. File quarterly and annual employer's tax forms and annual 1099s for vendors and ensure timely payment of employer's taxes. 6.Responsible for ordering and maintaining department supplies.Book travel arrangements, 7.Coordinate with the other accountants to ensure coverage of functions related to job duties. I actively participated independent job-related research and demonstrate initiative when seeking solutions to issues of difficult customer problems and complaints as well as general customer service issues. 8.Organize and schedule appointments; keep calendars. Write and distribute email, correspondence memos, letters, faxes and forms.

9.Create and maintain accurate scanned filing system and hard copy filing system. Responsible for boxing up all vouchers from prior year to be sent off to State Record Agency. Maintains accounting controls, payroll entry and financial security by following policies and procedures and internal controls. Accountant I/ Bid Representative Clerk III

Texas Building & Procurement Commission - Austin, TX, US November 1998 to August 2005

1. Performed Complex accounting and clerical work that specialized training and pick up and deposit warrants which are checks from the State Comptroller's office. 2. Match warrants which are checks and payment vouchers to the DAFER reports and enter payments Sage and AS400 system. Distribute payments to vendors by mail and fiscal Division personnel. File vouchers in payment schedule drawer by date of voucher received. Prepare journal entries and general ledger in post in USAS state accounting system.

3. Review customer receipts, identify for coding to ensure payments are properly credited to appropriate funds and accounts receivable invoices, batch, register, balance and data entry into automated accounting system.The timely billing of invoices and providing proof of performance documents with clients.

4. Reconciles cash receipts to mail room receipts from mail room report. Balances prepare deposit slips and assembles customer payments for deposit into State Comptroller's Treasury Division. Transport deposit to State Comptroller's Treasury.

5. Provides services to front counter customers, phone inquiries, employees and the public. Assist with other accounting projects in the office. Contact companies to verify and update credit card information for non-sufficient funds (NSF) via one call, and two email notifications, address billing/payment inquiries from business, staff, and management.

6. Reviews account receivable reports daily and conducts documented collections activities for all delinquent accounts to the State of Texas metropolitan system. Reconcile accounts monthly and prepare reports to present to management.

7. File user's reports and related journals to different departments in the agency. Maintain records and mailroom mail plus, help Account supervisor with W-9's and vendor's contracts. Monitor payment discrepancies, refunds, and miscellaneous Charges. Create and maintain accurate scanned filing system and hard copy filing system.

8. Responsible for sending out collection letters and made phone calls for delinquent phone bill payment. Close cash counter by reconciling petty cash and safe cash in a lock safe. Patient Account Representative II

Austin Diagnostic Clinic - Austin, TX, US

April 1996 to October 1998

Performed duties relating to operation of the business office: Following is a list of those duties: 1. Assist patients with accounts both in person and on the phone. 2. File and refiled patient insurance claims.

3. Audit and reconcile patient accounts as necessary, this is to including payment plans, insurance verification, insurance changes and. Process patient refund and their claims. 4. Inform appropriate divisions when errors in procedures are discovered. Also provide a detailed example of the error's made by staff.

5. Maintain weekly and monthly production report for administration. 6. Respond to correspondence regarding patients account daily. 7. Analyze various report print outs in order to enter information on patients account as appropriate. 8. Maintain batch proof, balanced cash, checks and credit card slips for batch that are submitted to ADC cashier office.

9. Occasionally perform duties that entails filed patients records and adding loose correspondence to the patients chart on a daily basis.

10. Act as liaison/ collection clerk between doctors office and patients billing out remain balances on patients account.

11. Reviews account receivable reports daily and conducts documented collection activities for all delinquent accounts.

12. Attend training/in- services.

13. Performed other duties assigned.

Business Associate/ Patient Representative

Austin Diagnostic Clinic - Austin, TX, US

August 1997 to April 1998

1.Performed general clerical function in support in patients responsible for all front desk duties including providing excellent and friendly customer service. check-in/check-out, appointment scheduling, referral management, and collections and file patients insurance claims. 2. Performed as Release of information clerk, help train new employees and maintained a batch audit sign log for reconcile the payments that was entered that day. 3.Receive and entered patient's payments to an IDX system with receipt number in the invoice comment section. Batch proof and balance cash, checks and credit card slips to the batch report to turn into ADC cashier office.

4. Performed other duties in filing patient's records, loose correspondence into patients records on a daily basic

5. Track referrals and visit information to prepare weekly statistical reports. Schedule new patients, obtain pre-certification authorization, prepare patients charts as appropriate. Process discharged charts. Entered new patient's demographics and insurance information into system accurately and in a timely fashion.

Executive Secretary/Administrative Assistant

Board of Tax Professional Examiners - Austin, TX

Tax Assessor Collectors and Appraisal

Tax Collectors

June 1994 to October 1996

Tax Assessor Collectors and Appraisal.

2. Duties required attention to detail including mailout and processing in coming renewal payments application and purchase orders. Tracking incomplete applications maintain inventory of renewals cards.The timely billing of invoices and providing proof of performance documents with clients. 3. Kept an electronic file on an excel spreadsheet and forms processor data entry payments and payroll in AS400 system. Reconcile payment vouchers, cash, credit cards and checks, writer receipts, and balance record documents for deposit to State Comptroller's Treasury Division after data entry into a mainframe accounting system.

4. Assist the Executive Director in preparing the state exam for district employees to take exam at UT- Austin. Dealt effectively with the public and made decisions in accordance with the agency's law, rules, police's and procedures. May act as recorder at meeting by hand written or tape recorder system. 5. Organize and schedule appointments, keep calendars and responsibilities include making travel and meeting arrangements,

6. Write and distribute email, correspondence memos, letter's, faxes and forms. Worked closely with the mailroom employee's daily.

7. Update and maintain office politics and procedures. Process and archive vendors contracting orders and testing information.

Education

Bachelor's in Business Administration Finance Accounting Ashworth College - Norcross, GA, US

March 2016 to June 2021

Skills

• Microsoft Office Word, Excel, Outlook, some Power Point, QuickBooks and Electronic files (10+ years)

• Executive Administrative

• Administrative Support

• Data Entry

• Quickbooks

• Excel

• Customer Service

• Administrative Assistant

• Marketing

• Payroll

• Filing

• Outlook

• Accounts Receivable

• Accounting

• Accounts Payable

• Microsoft Office

• MS Office

• Bookkeeping

• Billing

• Microsoft Word

• credit

• SAP

• Front Desk

• Accounting Software

• Microsoft Excel

• Yardi

• General Ledger Accounting

• General Ledger Reconciliation

• Bank Reconciliation

• Account Reconciliation

• Journal Entries

• Cash Handling

• Microsoft Outlook

• Administrative Experience

• Time Management

• Sage

• English

• Financial Statement Preparation

• 10 key calculator

• Office Management

• Clerical experience

• Data collection

• Hospitality

• Adobe Acrobat

• GAAP

• Governmental accounting

• Multi-line phone systems

• Event Planning

• Communication skills

• Computer skills

• Computer literacy

• SAS

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