Olivia Du

Location: Great Seattle area, Washington

Mobile: 425-***-****

Email: ad1nr4@r.postjobfree.com

USA Visa Status: Has the full right to live and work in USA

Summary of Qualifications

Highly organized professional with strong background in public relations and business administration, including executive-level support. Applies knowledge of international business practices and fosters effective communication among people from different cultural backgrounds. Team players are able to communicate with key personnel at all levels of an organization. Skilled at multi-tasking in fast-paced environments. Fluent in English and Mandarin; good command of French. Computer proficient in MS Word, Excel, PowerPoint and outlook. Key strengths in:

Office Administration

Event & Meeting Planning

Reporting / Documentation

Research

Scheduling & Logistics

Budget Control

Professional Experience

Phoenix Chinese News & Entertainment Ltd. (凤凰卫视欧洲台) London, United Kingdom

Assistant to CEO & HR Director 2017-2018

Provide a holistic support to the CEO and HR Director

Predict and manage the CEO’s schedules and travel itineraries

Organise internal and external meetings and events for Europe office (London, Paris)

Research and prepare essential documents for senior leadership team

Compose, translate and edit business letters, reports, meeting minutes and presentations when necessary

Attend meetings, events and conferences with the CEO to provide assistance and interpretation

Coordinating with internal teams to generate performance report for CEO & HR director to review

Prepare expenses report, invoices and special projects assigned by CEO

Coordinate with Beijing Headquarter and Hongkong office for related events and projects

Assist HR director for recruitment, such as arranging and interviewing candidates for London and Paris office.

Acting as office manager duty on daily bases for London office

Hua Wei Technologies Paris, France

Assistant to Vice President 2009-2010

Arranged business delegations and related Government Administration Bureau to China.

Provided support for seminars, workshops, conferences, and other events; organized annual “Technical Day” – a business exchange event with other telecommunications companies, including France Telecom, SFR, and Bouygue, as well as Huawei Technologies offices in Europe.

Assisted logistics manager / product manager to ensure client’s PO/PR was well placed and followed / delivered by related vendors from China to Europe.

Conducted research, compiled data, and prepared papers for consideration and presentation by VP and executive teams.

Ensured smooth office workflow, preparing records / budgets.

Ordered supplies, maintained records management systems, and assisted with basic accounting.

Established, monitored, and interpreted administrative and operating policies / procedures for offices, organizations, and employees.

Olivia Du Page Two

Los Angeles Convention and Visitors Bureau Beijing, China

Administrator & Public Relations Officer 2006

Coordinated business meetings and public events with government officials and delivered reports to senior management and other departments.

Developed new clients, maintaining positive relationships with local civil society partners, embassies, organizations, government ministries, agencies, and existing clients.

Organized U.S. business visiting trip for Chinese government officials and leading Chinese companies; received U.S. Government official’s delegation / high-ranking U.S. business visitors.

Arranged Los Angeles Mayor’s China trip in 2006, coordinating logistics, press, and budget for visits to

eight cities.

Developed reports for senior management; wrote staff performance, service development, and annual review documents and reports.

Provided insight in management discussions on company policies and strategic development.

China International Capital Corporation Limited (Morgan Stanley China Joint Venture) Beijing, China

Senior Assistant to Managing Director 2001-2005

Coordinated all internal training events, seminars, and conference calls for groups of up to 800 people.

Planned IPO (Initial Public Offering) events with related PR companies and departments, such as China Petroleum (one of the largest IPOs in China), China Telecom, China Unicom, China Merchant Bank, and China Construction Bank.

Scheduled and organized logistical details for clients (investors / fund managers / corporations) to attend global business events, including receptions, dinners, charity balls, conferences, workshops, forums, and public events.

Maintained proactive, timely, and consistent communications with clients / investors and official government bureaus through telephone and personal contacts, group meetings, and written materials.

Provided assistance and operational support for diverse projects, and maintained all levels of document and information control.

Hilton Hotel Beijing, China

Executive Assistant to General Manager 2000-2001

Organized public events, such as Global Hilton GM meetings, charity balls, and fundraising events attended by up to 1000people.

Assisted with budget planning for each department, working with business development and sales & marketing departments to expand client base.

Arranged and delivered reports for department heads’ annual performance review meeting.

Provided general administrative and secretarial support as well as English and Chinese translation services.

Enron Corp. Beijing, China

Assistant to Vice President 1998-2000

Arranged global business trips and conferences for commercial team, establishing a network with travel agencies, airlines, and worldwide hotels to ensure best accommodations and price.

Coordinated business communication with corporations and customers / government bureaus, such as China National Petroleum Corp., China National Offshore Corp., Shanghai Municipal Electrical Company, and Natural Gas Corp.

Built and maintained strong working relationships with partners / clients, government ministries, and administrative bureaus.

Organized Dr. Henry Kissinger’s trip to China in 2000, arranging business meetings with Chinese government high officials in Beijing, Shanghai, Wuhan, Xi’an, and Chengdu for various company projects.

Olivia Du Page Three

Community Involvement

Duke Nasher Museum of Art Durham, North Carolina

Volunteer 2008-2009

Assisted in coordinating art exhibitions and fundraising events for local artists and Duke University students.

Habitat for Humanity Durham, North Carolina

Weekend Volunteer 2008-2009

EDUCATION

Duke University Durham, North Carolina

Certificate of Telecommunication 2008-2009

International Foreign Language University Beijing, China

Major in Foreign Trade 1997-1998

The Second Foreign Language University Beijing, China

Major in Tourism English 1994-1998

Completed intensive French language studies Paris, France

2005-2006

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