Cheryl Alvis

Bellingham, Washington

360-***-****

ad1nkr@r.postjobfree.com

Objective

Searching for not only a place to land but somewhere where my administrative skills and expertise will be utilized and where my need to help & support people will be met. Most of my career has been in the administrative field, which I thoroughly enjoy and want to continue working in.

Education

Associate of Applied Science, Legal Admin, Bellingham Technical College, 2014

Qualifications

•Software: Microsoft Office Suite (Word, Outlook, Publisher, Access, Excel, Dynamics)

Service Titan, Heavy Bid, Comp Ease, Bluebeam, Adobe, PowerPoint, Dreamweaver, Agile-grad, Hobsons Connect & Retain CRM systems

•Typing speed: 70WPM

Career Highlights

HVAC Project Coordinator Barron Heating AC Electrical & Plumbing 1.5 years

•Coordinate new HVAC installations with customers and technician teams

•Schedule and coordinate inspections and reinspections with Washington state, county, and city organizations, as well as L&I

•Brief and debrief Installation technician teams on scheduled projects

•Consistently update databases and prepare/deliver corresponding files/documents

•Cross-train with other customer service, coordinator, and dispatch positions

•Good working relationship with all installation crews

•Communicate and keep the OM and residential Superintendent up to date on projects

Contract Administrator Razz Construction, Inc. 1.5 years

•Assist & prepare bid proposal documents, bid and submit to clients

•Attend bid opening meetings

•Manage contracts and subcontracts from award to warranty

•Responsible for multiple areas of contract management and execution, including intents, pay apps, insurance certificates, liens, performance and payment bonds, correspondence, submittals, change orders, purchase orders, and closeout documents

•Respond to a high volume of daily contract-related inquiries

•Support construction team, project managers, and field staff with day-to-day operations

Advising Clerical Assistant III Bellingham Technical College 4 years

•Meet with students, and offer direction as they navigate the admissions & advising processes

•Primary reception duties in high-volume office, support directors, advisors, and counselors

•Support for Advising & Career Services, Admissions, Counseling, Veteran Services, Accessibility Resources, Running Start, International Students, & other Student Services areas

•Coordinate 5 annual career fairs, increase employer & participant registration by 10% annually

•Build new and support employer relationships, form new student internships and scholarships

•Assist staff with commencement activities and other workshops and events

•Create, evaluate, and revise forms, flyers, and handbooks for internal and external use

•Post employment and apprentice opportunities on the BTC website

•Manage director's and advisor's calendars, travel, workshops, and meetings

•Update the Advising & Career Services webpage on BTC’s website & social media pages

•Train student employees and volunteers

•Monitor department budgets, buying activities, order supplies, and materials

•Secretary of classified staff association BEST, a division of the Washington Education Association

•Serve on the Scholarship & Commencement Committee and the Governance/College Assembly

Call Center Team Leader Bellingham Technical College 2 years

•Compose and revise scripts for outbound call jobs for prospective and current students

•Supervise team members and responsible for follow-up of customer service matters

•Generate reports from data using CRM (Hobsons), Access, Outlook, and Excel

•Direct team training, team meetings, and discussion groups

•Assign daily tasks and ensure performance goals are met

•Compose and update training procedures

Lead Administrator Turner Construction Company 2 years

•Organize and coordinate field office operations

•Support all staff, coordinate activities between multiple departments

•Prepare and track contracts, purchase orders, change orders, bid packages, notices to proceed

•Help staff with writing and editing, schedule travel, meeting minutes, ordered drawings

•Procure computers, office and communication equipment, and project-related printed material

•Set up new hires' logistics: computer server additions, email addresses, and workstations

Administrative Assistant Bingham HVAC & Mechanical, Inc. 2 years

•Administrative support for Owner/Vice President/Estimator

•Input and process payroll

•Establish and support contract files

•Prepare change orders, purchase orders, scopes, bids, submittals, operation/maintenance manuals, and warranties

Secretary Texaco Natural Gas Inc.

•Administrative support for the Plant Manager, Engineer, and several operators

•Input and process payroll

•Manage personal and confidential correspondence

•Establish and update operating manuals and terminal policies

•Maintain calendars for meetings, appointments, vacations, travel, etc.

7 years

Receptionist/Accounting Assistant Bechtel Construction Company

•Reception coverage for job site office at ARCO Cherry Point Refinery

•Prepare invoices for payment

•Prepare bi-weekly cost reports for subcontractors

2 years

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