Susana Grigorian

Executive Assistant

***** *. *** ***** ***** Sandy, UT 84092

Cell: 818-***-****

Email: ad1mei@r.postjobfree.com

PROFESSIONAL SUMMARY

Dedicated and detail-oriented executive assistant with over 10 years of experience providing high-level administrative support to C-level executives in a fast-paced environment. Proficient in managing complex calendars, coordinating domestic and international travel, and handling highly confidential information.

SKILLS

● Proficient with Google Suite, Slack, Zoom, Concur, Cabinet, Time Tackle, and Monday.com

● Professional demeanor with excellent verbal and written communication skills

● Strong problem-solving and critical thinking abilities

● Flexible and adaptable; team player

● Time management and strong organization skills

EXPERIENCE

Recursion/Executive Assistant

FEB 2017 - SEPT 2023, SALT LAKE CITY, UT

CFO March 2020 - October 2023

CCO April 2022 - October 2023

C-Suite Executives June 2019 - March 2020

CEO & Founder February 2017 to June 2019

Efficiently scheduled and coordinated a wide range of internal and external meetings, ensuring seamless communication and collaboration among team members and external stakeholders

Demonstrated exceptional proficiency in complex calendar management, and travel schedules for executives and ensuring optimal time utilization

Managed travel arrangements for conferences, coordinating domestic and international trips with meticulous attention to detail, ensuring smooth and cost-effective logistics for attendees

Coordinated and arranged a variety of onsite and offsite events, ensuring seamless execution and creating memorable experiences for attendees

Effectively managed highly confidential communication, demonstrating a strong commitment to discretion and safeguarding sensitive information

Proficiently scheduled and managed Board meetings, while efficiently coordinating complex travel arrangements for executives and board members, ensuring seamless and productive engagements

Assisted in the recruitment and hiring of high-level executive positions, effectively managing the scheduling of interviews, coordinating communication with candidates/hiring agencies, and ensuring a seamless and confidential hiring process

Scheduled and provided valuable assistance in the planning and execution of company-wide events, fostering engagement and collaboration among employees

Provided valuable support in the planning and execution of quarterly earnings and audit committee meetings, annual meetings, and diverse projects, contributing to the success of key company initiatives

Tracked and maintained sponsorship requests, ensuring compliance with company criteria and mission

Managed expense reporting and reimbursement processing, ensuring accuracy and compliance with company policies and procedures, while delivering timely and efficient financial support to the organization

Proficiently organized and facilitated Communication dept. team meetings, events, and projects, ensuring efficient collaboration and effective project management

Played a pivotal role in the JPMorgan Healthcare Conference, assisting, coordinating, and scheduling investor and partnership meetings while efficiently handling travel arrangements for executives and participants, ensuring the success of this high-profile event

Worked closely with the Administrative team on process improvement initiatives, identifying and implementing efficiencies to streamline workflows, enhance productivity resulting in tangible benefits for the organization

Collaborated closely with the executive team and key stakeholders during the pivotal Series B and C funding rounds, contributing to the successful fundraising efforts that fueled the company's growth and expansion

University of Utah, School of Medicine

FEB 2012 - FEB 2017 SALT LAKE CITY, UT

Executive Assistant to Dean Y. Li, MD.,PhD Associate Vice President & Vice Dean for Research and Chief Scientific Officer for Health Sciences

MARCH 2013 - FEB 2017, SALT LAKE CITY, UT

Administrative Assistant to Dean Y. Li, MD.,PhD

FEB 2012 - MARCH 2013, SALT LAKE CITY, UT

ProvidedAdministrative support, Calendar Management; meeting scheduling and coordination

Coordinated Travel arrangements; conference registration, reserved flights and hotel, and provided necessary documents to hosting institution

Processed final reimbursement for Travel Accounting/Expenses/Account reconciliation

MaintainedDept. head’s Curriculum Vitae, NIH bio sketch, MBM and other support documents

Assisted with letter of recommendation and letters of support; proofread and add to letterhead for distribution; Maintains Dept. head’s membership/credential renewals

Assistedwith special events organized by Dept. head; providing specific materials

Assisted unit Administrative Director/dept employees with special projects and Travel arrangement ; recruiting and new hires

Collected, organized and analyzed data for specialized reports, including development of PowerPoint slides and other presentation materials

Organized and managed the agendas and travel arrangements for visitors and guest speakers, ensuring a seamless and welcoming experience for external guests and presenters

Handled day-to-day administrative matters and operation for the School of Medicine Dean’s Office Research Unit

LAC+USC Medical Center/Surgical Coordinator; Administrative Assistant to Department of Urology, Chair: Charles Best, MD NOV 2001 - NOV 2011 LOS ANGELES, CA

Handled and prioritized multiple assignments in a high-paced clinic environment, consistently meeting deadlines

Collaborated with various administrators to gather information pertaining to surgical department issues; investigating and solving problems

Devised and maintained extensive filing system in Microsoft Excel and corresponding cross-referenced list with over 500 patients ; Assist Surgical Administrator with monthly analytical/statistical surgical reports

Communicated and provided information and instructions to patients as requested by medical staff; transmit surgical preparation letters; Checks documents for completeness, accuracy, and compliance with legal and other requirements

Coordinated with USC Norris Cancer Center Medical Staff for collection of urine and blood for Germ Cell Tumor Foundation; and ensure all documents are present at the time of surgery

Communicated, scheduled and coordinated surgical patient referrals with external county hospitals: Harbor (UCLA) Medical Ctr., King Drew Medical Ctr., High Desert Hospital, and Rancho Los Amigos Ctr.

Assessed assignments to determine the prioritization of work flow; screen phone calls, via e-mail and mail; answers questions and gives information to the public concerning such matters as regulations and policy procedures

Scheduled and arranged conferences and meetings for the Department Chief EDUCATION

California State University of Northridge B.A, Bachelor Degree in Public Sector Management

APRIL 2009 - DEC 2011, NORTHRIDGE, CA

CERTIFICATIONS

Executive Assistant Masterclass June 2022

Business Writing Course March 2020

REFERENCES

● Michael Secora, PhD; CFO (ad1mei@r.postjobfree.com)

● Ryan Kelly; CCO (ad1mei@r.postjobfree.com)

● Brianna Gomez; Executive Assistant Mgr. (ad1mei@r.postjobfree.com)

● Jenna Barbari; CommunicationProject Mgr. ( ad1mei@r.postjobfree.com)

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