Administrative Assistant/ Accounting

JULIE M. STRAW

**** **** ***** *** *** ***, THORNTON, COLORADO80260

CELL: 720-***-**** E-MAIL: ************@***.***

SUMMARY

I am seeking a role of increased responsibility and authority if available. Also, that will allow me to use my diverse skills, strengths, experience and abilities to better myself and the company. Dedicated and focused on driving productivity and profitability by leveraging strong front and back office management skills, excelling at prioritizing, completing multiple tasks simultaneously and following through to achieve project and company goals.

HIGHLIGHT OF SKILLS, STRENGTHS, EXPERIENCE AND ABILITIES

● Microsoft Office Suite

Proficiency in Excel, word

and MS Outlook

● Procent Software

● QuickBooks Enterprise,

Online, Pro and Premiere

● Payroll, Davis Bacon

Wages and Prevailing

Wages

● Workers' compensation

knowledge, claims &

appeal procedures

● Human Resources

Management

● Labor relations & OSHA

● Trained in Multiple

Different Software

Programs

● Read

Residential/Multi-Family

Plans

● AIA Pay Apps Experience

● Professional and mature

● Time management

● Dedicated team player

● Schedule management

● Self-starter

● Strong interpersonal skills

● Meticulous attention to

detail

● Bilingual in Spanish

(read, write & speak)

ACCOMPLISHMENTS

I have increased office organization by developing more efficient filing systems and customer database protocols for multiple companies over the years. I have developed and implemented the company's first employee manual outlining all proper business procedures and office policies. I have developed and implemented the company's first Drug and Alcohol policy. Reduced the open invoice cycle time from months to weeks by developing new dispute reporting procedures.

EMPLOYMENT INFORMATION

Home Childcare October 2021 to Present

Self-employed, Thornton, CO

Home Childcare for family members who had/have daycare issues due to COVID. Administrative Assistant / Bookkeeper June 2018 to Present Self-employed, Denver Metro Area

Contract jobs for various small contractors out of my home office. Work to include: Accounts Payable, Accounts receivable, Payroll, Human Resource, Bookkeeping, filling of all company operational taxes, and insurance audits. Staff Payroll Accountant August 2019 to October 2019 United Builders / Altitude Partners,, Westminster, CO Individual owned Commercial Drywall Company. My responsibilities include processing timesheets, updating payroll records and answering employee questions about payments. Ensured employees were compensated correctly and on time. Also, took care of all subcontractor invoices and payments biweekly. Keep their contact info and Insurance up to date. Office Manager May 2018 to August 2018

Precision West Signs, Inc., Denver, Colorado

This family owned company, owner operated company for over 20 years. Sign design, production and installation of all types of commercial signs. Ran front office, to include: Accounts Payable, Accounts receivable, Payroll, Human Resource, Bookkeeping, processing orders from start to finish, work orders, scheduling of installs, filling of all company operational taxes, and insurance audits. Stocker / Laborer December 2017 to April 2018

Labor Finders, Denver, Colorado

Day labor Company. I did day labor as a stocker at Wal-Mart in Centennial doing stocked of shelves daily and unloaded incoming stock from trucks.

Administrative Assistant July 2017 to November 2017 Loya Construction Company, Brighton, Colorado

This family owned company is a one, owner operated company for over 30 years. do all aspects of concrete work for Commercial projects. As well as, City and State jobs on city streets and highways, to include CDOT, RTD and Denver County as clients. With over 25 employees in the peak season and sales over $10k yearly.

Administrative Assistant January 2016 to April 2017 Chato’s Concrete, LLC Denver, Colorado

This Family owned company ran by a father and daughter. They do all aspects of concrete work for Commercial projects. As well as, City and State jobs on city streets and highways, to include CDOT, RTD and Denver County as clients. With over 60 employees in the peak season and sales over $10k yearly. This is a very contemporary, organized and well run business. Office Manager May 2014 to November 2015

The Perfect Patch Asphalt Company, Inc., Commerce City, Colorado This Family owned company is ran and owned by three brothers, for over 40 years. They do all aspects of asphalt and concrete work for residential, Multi-family and Commercial projects. With over 50 employees in the peak season and sales were over $8k yearly. Using the old fashion ways of doing business and ran it that way for years, I was hired by this company to run, transform and implement new processes for their business to succeed in today’s Contemporary Business world. Also to work closely with them and their PT Accountant to oversee there was profit instead of loss and oversee pricing. They were making a profit when I left. Office Manager July 2008 to March 2014

Asphalt Coatings Company, Inc., Aurora, Colorado

This family owned company is a one, owner operated company for over 30 years. They do all aspects of asphalt and concrete work for residential, Multi-family and Commercial projects. With over 50 employees in the peak season and sales over $8k yearly. Property Manager July 2008 to March 2014

JudCo Storage Properties, Aurora, Colorado

Receptionist/Data Entry May 2005 to July 2008

Express Personal, Denver Metro Area, Colorado

Certified Nurses Assistant May 2003 to May 2005

Self Employed in Home Health, Denver Metro Area, Colorado Receptionist/Data Entry Feb 2001 to May 2003

Manor Insurance, Denver Colorado

EMPLOYMENT EXPERIENCE

Basic Office / Receptionist / Data Entry:

● Received, screened and distributed a high volume of internal and external communications, including emails, phone, fax and mail.

● Managed, cleaned and maintained all aspects of the kitchen, supply room, offices, and receptionist area.

● Assigned and maintained all company credit cards like Shell, Home Depot, Business Credit cards and Debit Cards.

● Organized files, developed spreadsheets, letters, word processing, data entry, faxed, e-mailed and scanned documents.

● Developed and created a more effective filing system to accelerate paperwork processing.

● Served as the central point of contact for all outside vendors needing to gain access to the building.

● Answered up to 20 line phone systems.

● Scheduled appointments, meetings and service calls.

● Experience in Temporary and Temp to hire positions, jobs, hours and companies changed weekly/monthly. Human Resource:

● Designed and organized new employee packages.

● New hire orientations, E-verify, MVR checks, D&A testing and new hire reporting.

● Posted open positions on company and social media websites.

● Managed over 60 personnel files according to policy and federal and state law and regulations. Training:

● Training Updated departmental standard operating procedures and database to accurately reflect the current practices.

● Trained all new and existing employees on Microsoft programs, Internet based programs, Outlook Mail, file management, paperwork processes and new processes that I brought with me from experience. Safety:

● Designed and implemented a Drug and Alcohol policy and procedures.

● Acted as the Company safety representatives to promote awareness and understanding of safety protocols.

● Setup and enforced all DOT and Employee safety programs were being practiced.

● Keep all Material Safety Data Sheets up to date for products used. Daily Logs:

● Maintained and tracked daily work being done by all crews by their Daily Job Sheets that I implemented.

● Overseen all job costs were recorded for that day.

● Then at the end of that job I would do the final Job Costing. AP/AR:

● Organized data and enter into Accounting Software.

● Organized, coded, entered and paid AP invoices and prepared AR invoices to clients.

● Did weekly/monthly expected revenue reports for owners.

● Reduced and controlled expenses by improving resource allocation.

● QuickBooks, Construction Partner and Goldmine Accounting Software experience: Payroll:

● Assisted Office Manager with compiling info for payroll.

● Compiled and Reported Davis Bacon Wages and Prevailing Wages, electronically in compliance with the laws.

● Completed payroll and employee pay adjustments processing from start to finish for up to 60 employees, then entered data into a cumulative payroll spreadsheet, software or electronically, using QuickBooks, ADP and Paychex. Taxes:

● Filed Weekly/Biweekly Payroll taxes, Monthly Use Sales Tax Payments and Monthly Occupational Tax Payments to various counties and Cities within the Denver Metro Area.

Proposals/New Contracts:

● Assisted the project managers with typing up new proposals.

● Made sure all necessary documents were sent to prospective clients.

● Overseen that proposals were accurate and given in a timely manner.

● Properly routed agreements, contracts and Purchase Orders through the signature process.

● As well as, proposed Change Order Requests (PCOR).

● Processed and made new job files, binders and operations files.

● Obtained notices of completion and compliance certifications from all of the construction administration consultants. Fleet:

● Maintained necessary paperwork for DMV to license our Vehicles, Equipment and Trailers.

● Maintained Vehicle maintenance files according to DOT regulations.

● Set up the Fleet Program with DMV to eliminate hours spent on keeping license plates and SMM’s up to date, monthly. Contractor and Business Licenses, Insurances and Permits:

● Managed and maintained all cities licensing for Asphalt, Concrete, ROW and business licenses up to date.

● Keep all insurance and bonds for all City licenses up to date.

● Compiled paperwork required to pull City Permits and applied for Permits in person and electronically.

● Overseen all Insurance Policies’ on Auto, Business and Workers Compensation currant and did all renewals and audits.

● Developed and Overseen all Incident and Accident related procedures to include all workers compensation reporting. IT, Software & Hardware:

● Managed daily office operations and maintenance of equipment to include computers, phone systems and networks.

● Provided base level IT support to company personnel.

● Setup, maintained and used multiple software programs to include: Bluebeam, Construction Partner, ACT, QuickBooks, TAM, Goldmine, Adobe and SmartDraw.

● Acted as primary contact for computer hardware and software problems, as well as network emergencies.

● Maintained and updated all online vendor payment and qualification sites like Compliance Depot.

● Used and maintained Google Documents and Google Earth maps of job sites and online docs needed in the field. Property Management:

● Managed 20 commercial office/warehouse totaling over 50,000 square feet each and 2 Residential rentals.

● Conducted building tours for potential tenants and answered any questions.

● Collected and kept careful records of rental payments including yearly CAM charges.

● Handled customer complaints personally to verify they were properly handled.

● Managed all day-to-day activities involving tenants, employees and subcontractors.

● Monitored common areas for cleanliness and safety.

● Fully abstracted all leases and entered all pertinent information into the Quick Books management system.

● Updated tenant and unit information to keep current in the housing database.

● Scheduled and Conducted annual maintenance and inspections per City Fire Code regulations.

● Maintained and updated tenant Liability Insurance Yearly. Commercial/Personal Lines Insurance

● Processed applications, payments, corrections, endorsements and cancellations.

● Designed electronic file systems and maintained electronic and paper files.

● Updated TAM Customer Database System.

● Processed Claims for multiple different companies. EDUCATION

Certificate Programs:

Quick Books Levels I, II and III Fall 2009

Microsoft Excel Levels I, II and III Fall 2009

New Horizons Computer Learning Center, Denver, Colorado Certified Nurses Aide and CPR Spring 2003

Red Rocks Community College, Lakewood, Colorado

License #710190 Expires 1/31/2016

CDOT Training Contract Mgmt. & Compliance February 2016 Metro Denver SBDC Training Site-CDOT, Denver, Colorado College:

Associates Degree in Business Management Spring 2015 to Fall 2016 Red Rocks Community College, Lakewood, Colorado

Major: Business Management Minor: Accounting

Actively taking courses online

LPN Degree Fall 1998 to Spring 1999

Western Wyoming Community College, Rock Springs, Wyoming Major: LPN Minor: Social Work

Contact this candidate