Office Manager Executive Assistant

Audra DiBenedetto

917-***-**** • ad1les@r.postjobfree.com

TRUSTED GRANTS & CONTRACTS MANAGER

Contract Manager • Grants Coordinator • Office Manager • Personal Assistant RFP Development • Contract Compliance • Grant Databases • Nonprofit Programming Secured Key Funding • Engaged Leadership • Aligned Budgets • Compiled Submissions Maximized ROI • Forged Partnerships • Identified Funding Sources • Improved Grant Tracking Highlighted Contributions

During Covid19, my agency laid off one-third of our full-time employees. I was responsible for seeking funding to allow our community programs to continue virtually and funding for overhead and salaries. I worked continuously for months to find the RFP’s that would accommodate our agency needs. I was able to accomplish the task of keeping employee jobs, community programs running, and agency doors open. Held instrumental in the development and technical problem analyzer for Capricorn, a NYC client information database system created and utilized during Superstorm Sandy. PROFESSIONAL EXPERIENCE

Contract Manager - Remote

Community Health Action of Staten Island (CHASI), Staten Island, NY Sep 2021 – Nov 2022 Spearheaded contract management functions by reporting schedules, coordinating audits, and maintaining awareness of multiple-year and annual contract terms. Collaborated with Vice President of Finance and Fiscal Analysts to prepare budgets for initial and continuing funding submissions. Conducted budget modifications during the contract term. Coordinated submissions between contractors and the finance department in a timely manner. Ensured full compliance with government contract terms by acting as a key liaison. Influenced budget revisions and monthly salary contributions from various contracts by closely monitoring the month-by-month staff allocation database. Grants Coordinator [Promoted] - Remote

Jewish Community Center of Staten Island, Inc., Staten Island, NY Oct 2018 - Sep 2021 Enhanced funding models, identified new funding sources, managed overall grant efforts (seeking RFA’s, reading and determining whether our programs fit the requirements, meeting with program directors, submitting proposals online. Ensured that all required grant contract documents were ready for submission by delivering comprehensive technical assistance to staff in preparing submissions to the funder. Ensured all compiles with the given guidelines and recording cost price. Reviewed grant proposals, prepared progress reports, educated staff on policies, prepared financial statements and managed grant databases.

Office Manager / Data Program Manager

Jewish Community Center of Staten Island, Inc., Staten Island, NY 2008 - 2018 Office Manager - Responsible for scheduling and organizational tasks; managed relationships inside the team; created and maintained a secure and friendly work environment; customer complaints and other inquiries; coordinated schedules, bookings, appointments, etc.; tracked the inventory and handled office supply acquisitions; designed office procedures and policies and make sure they are being met; provided general support to employers, staff, and visitors/customers; managed an office budget; upkeep of all office equipment. Established, streamlined, and maintained all day-to-day office functions, including organizational filing systems, quarterly reports, and grading student exams. Data Program Manager Remote - Liaised with state agencies on a regular basis to ensure proper technical assistance and knowledge that might be useful for similar educational programs. Prepared work scopes, grant budgets, budget modifications for Adult Education Department. Facilitated monthly TABE testing, interviews, and registrations for all incoming students. Pointed clients and case managers in the right direction to obtain assistance for healthcare, housing, food, furniture, repair and rebuild funding, and state funding. Administered and supervised the overall office procurement, as well as contracting/negotiating the purchase of supplies, equipment, and materials. Interviewed and processed potential GED students, including organizing files, compiling rosters, proctoring all tests for incoming students, and scoring all exams. Worked with the ASIST program, which kept complete track of every student's personal information, progress in class, attendance, OPT testing results, and their GED scores. Created and organized a computerized processing program for tracking each GED student throughout the entire length of his or her schooling with the organization. PRIOR EXPERIENCES

Rogers & Wells Law Firm, Executive Personal Assistant to the CEO; Austen D. Canade, Esq.; Executive Assistant to CEO, Goldman Sachs & Co., Office Manager, Executive Assistant to Senior Vice President EDUCATION

Associate Degree: Business

TECHNOLOGY SKILLS

Microsoft Office Suite • CAN Database • Capricorn Database, NYC HHS Accelerator, NYS Grants Gateway, ASIST, Office Machines

Remote Communications Tools: email, phone, videoconferencing (Zoom, Teams, GoTo Meeting) File Sharing and collaboration: Google Drive and Dropbox Adapts quickly to new and changing technology