Profile

● Energetic and Self-Motivated Administrative Analyst with over 10 years of experience working in Accounts Payable

● 10+ years of customer service experience

● 10 years of experience with Invoice coding, Report Tracking and Vendor Coordination

● Proficient with MS Word, Excel, and Outlook

● Ability to multi-task and adapt in a faced paced environment

● Able to research and produce documents/reports with a quick turnaround

● Detailed oriented with Strong Analytical and Investigative skills

● Familiar with HIPAA standards and regulations

● Committed to the advancement of the department and the Company as a whole Experience

OSI SYSTEMS INC.

ACCOUNTS RECEIVABLE SPECIALIST

HAWTHORNE, CA - 2019 – PRESENT

Responsibilities included but were not limited to:

● Printing customer invoices and statements as requested

● Calculate and post receipts to appropriate general ledger accounts and verify details of transactions, such as funds received and total account balances

● Prepare monthly receivable statements

● Make copies of all checks, complete deposit slips

● Work with customers and verified status of delinquent accounts and solicited payments on overdue accounts

● Provide backup support to other groups in the accounting department and performed other general administrative duties

● Rely on on instructions and pre-established guidelines to perform other general administrative duties

● Responded timely to customer inquiries / requests via phone, email as well as proactively contacted customers with past due accounts

● Processed and reviewed customers payments on a daily basis,

● Resolved billing/credit issues with various departments as needed

● Uphold the company core values of integrity,Innovation, Accountability, and teamwork

● Reviewed AR tracker on a daily basis

● Additional task as assigned to meet the needs of the business PRECISION FORGING DIES COMPANY

ACCOUNTS RECEIVABLE CLERK

SOUTH GATE, CA - 2015 - 2019

Responsibilities:

● Print AR aged receivable balance report once a week

● Emailed invoices and statements to customers once a week

● Tracked and managed all incoming payments, and completed bank deposit slips

● Receipt bank deposit information, posted payments and applied in the system on a daily basis

● Analyzed accounts to discover discrepancies and resolved all variances promptly Maricela RuizPage 1

● Total past due invoices weekly and reported to supervisor

● Contact customers on a daily basis regarding past due payment, and for payment reminder

● Reconciled customers invoice statements

SHULTZ STEEL COMPANY

ACCOUNTS PAYABLE CLERK

SOUTH GCA - 2007 – 2015

Responsibilities:

● Handling a high call volume of customer service calls

● Served as the liaison between vendors and Purchasing team

● Process invoices (inventory and non- inventory), match, voucher, verify coding and acquire proper authorization for payments, all with accuracy and efficiency, including government vendors

● Reviewed expense reports, credit card statements, and mileage reimbursements

● Track receivers for invoices, run cash requirements, and submit invoices for approval

● Resolve price and quantity discrepancies with Buyer and/or Shipping Issue Debit memo

Work closely with Accounting manager to analyze open purchase order report, monthly accruals, and updated on issues

● Assist in month end closing including accounts payable aging and reconciliation

● Coordinate and oversee the issuance of 1099’s on a timely basis and ensuring accurate database maintenance of data

● Assist Manager and CFO in other accounting projects.

● Run weekly checks, general filing and moving accounting records to and from storage VOTAW PRECISON TECH.

ACCOUNTS PAYABLE CLERK

SANTA FE SPRINGS, CA - 2004 – 2007

Responsibilities:

● Process invoices (inventory and non-inventory) match, voucher verify coding and acquire proper authorization for payments with accuracy and efficiency

● Assisted Inventory Control to expedite and process raw material invoices for government accounts

● Resolve price and quantity discrepancies with the Purchasing and Shipping Department.

● Analyzed invoices for proper tax applications, fixed assets, and special expenses

● Run weekly and bi-monthly check runs. Worked directly with CFO to determine mail date

● Assist CFO, Accounting Manager and Purchasing Department on special projects. Education

1994-1997 Bell High School Bell, CA

Maricela RuizPage 2

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