Joy Valeria Calarco

Shorewood, WI *****

414-***-****

ad1iyh@r.postjobfree.com

PROFILE STATEMENT

I am looking to be a valuable part of the workforce in an office environment utilizing my skills in administration, office management, finance, and support.

CORE COMPETENCIES

●Supply Vendor Management

●Meeting Coordination

●Grant Paperwork Management

●Calendaring

●Account Receivable

●Microsoft, Oracle, eBridge

Education

Bachelor of Science Business Administration

Cardinal Stritch University

●Major: Business Administration

2014

Strategic Planning, Business Communications, Leadership & Supervision, Finance, Accounting, Office & Computer Systems, Critical Analysis, Interpersonal Relations

WORK EXPERIENCE

The Village at Manor Park May 25 2021 to Present

Receptionist

●Answering a multi switch phone

●Following code procedures for emergencies

●Filing reports for the nursing home population

Palmetto Partners, LLC, Milwaukee, WI, Mar 2020 – Feb 2021

Appointment Setter

●Made calls to small and mid-sized businesses, pairing them with pre-screened CPA firms of different sizes, personalities, and industry specializations to find the perfect fit for businesses

SEEK Careers/Staffing, West Bend, WI, Nov 2017 – Nov 2019

●Assisted with customer service assignments including data entry, answering customer calls, assisting in ordering

●Assisted in an Executive Assistant assignment including directing employees, mass mailings, special projects, and scheduling

●Assisted in manufacturing assignments following directions for completion of products

The Medical College of Wisconsin, Milwaukee, WI, Nov 2007 – Feb 2017 (chronological order below)

Financial Assistant, Department of Radiology Dec 2015 – Feb 2017

●Assist Administrator with fiscal year departmental budget preparation

●Monitor department budget including maintaining budget records and disseminate monthly statements to faculty

●Create and maintain databases of funding sources and uses

●Initiate and submit purchase order requests, check requests, and travel expenses

●Forecast potential financial needs for multiple given scenarios and strategize expenditures based on the desired outcome

Financial Analyst, Department of Microbiology & Molecular Genetics Sept 2014 – Oct 2015

●Assist Administrator with fiscal year departmental budget preparation

●Monitor department budget including maintaining budget records and disseminate monthly statements to faculty

●Direct all pre-grant operation in eokBridge, including assisting faculty in preparation of grant budgets and grant applications

●Assist in collecting, preparing and consolidating grant information for submission in accordance with agency and institutional deadlines

●Perform maintenance on grants’ expenditure categories to ensure funds availability and execution of efficient use

●Initiate and/or approve purchase order requests, check requests, and travel expenses

●Create and maintain databases of funding sources and uses

●Forecast potential financial needs for multiple given scenarios and strategize expenditures based on the desired outcome

Administrative Assistant III, Department of Pediatrics, Developmental Biology Oct 2012 – Sept 2014

●Responsible for budgeting and initiating funding proposals, and following thru into submission.

●Provide post-award financial administration of grants

●Lead role in coordination of special projects using Visio and Power Point applications; coordinate project activities and keep track of current status/progress

●Coordinate calendar of events, appointments, meetings, and travel itineraries and related arrangements

Administrative Assistant III, Department of Clinical Practice Services Nov 2007 – Oct 2012

●Provide administrative and executive support within busy office

●Manage the executive team’s calendar; plan client meetings; prepare reports, spreadsheets and presentations; manage records; and administer database information

●Use complicated functions from a variety of computer applications and software packages (i.e. creating spreadsheets with formulas, developing templates, creating databases)

Exemplar Global (Formally RABQSA, International), Milwaukee, WI, Sept 2005– Nov 2007

Coordinator of Finance and Administration

●Maintained accounts receivable including Oracle payment processing program

●Managed office inventory, responsible for the maintenance schedules of office equipment

●Managed President /CEO and upper management’s calendars; travel arrangements; prepare budget spreadsheets and presentations

●Lead role in coordination of employee programs and social events, coordinate activities and keep track of current status/progress/inventories

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