Samantha Wallace

**-** **** ***

Ozone Park NY **416

ad1iqc@r.postjobfree.com

347-***-****

Professional Experience

January 2018 - Current

Sheltering Arms – Payroll Manager

Responsible for people Management, including goal setting and providing performance feedback

Provide Engagement Manager with status reports and keep them apprised of overall project status

Identify and communicate continuous process improvements as identified in the normal performance of daily functional activities

Assist Client/ADP with Mid-year Acquisition/Merger process with different EIN numbers for Data Migration.

Processed Multi-state tax reporting for different filings and reconciled 940/941 to the payroll summaries.

Provide feedback and suggestions on products, issues, processes, and procedures to enhance efficiency and continuous improvement.

Assist in the checking of payroll data input, and monthly deadlines are adhered to

Vendor manage and provide support to off-shore team members who are helping in the analysis and testing effort

Imported Requisition into ADP

Represent the client in the analysis, conversion, mapping, validation, testing, go-live and postproduction support of the project

Work with client and the ADP project team to analyze the current client system (Ultimate for payroll / benefits and Empower for TLM) and gather required information relative to the timely and accurate conversion to ADP

Attend all status calls and necessary meetings with the ADP project team in order to coordinate client tasks to align with the overall project plan and timeline

Design custom fields, if needed, for employment and personal data in ADP

Provide system expertise, as well as general guidance to the client team

Review existing data elements and mapping specific to the implementation (ex: payroll, Benefits, Enhanced Time), and coordinate the conversion of the data with the ADP project team

Perform data mapping and validation, as required, for current codes to ADP systems and carrier connection

Compare data from existing solution against ADP data extracts, if required

Create security profiles, as required

Work with the ADP project team to coordinate with third party service provider(s) for integration/interface requirements. Workday is HR system of record

Assist the client in defining report requirements

Coordinate and perform system testing of reports, integrations, and interfaces

Lead testing for with client team, if needed

Perform an audit of test/parallel output with comparison to current process output and review with client team

Take appropriate actions for “go live” readiness

Work in conjunction with client and the ADP project team to review go live results

Assist with the transition to ADP on-going support

Hogg Robinson USA, New York, NY March 2015 – March 2018

Payroll Manager

Respond to all inquiries related to company policies, programs, procedures, and employment standards

Processed payroll for 1000 employees using ADP Workforce Now/Kronos

Audit all documentation coming to payroll for accuracy or having proper authorized signatures

Process all multi-state payroll changes and other paperwork in payroll system for 1000+ employees

Limit access to employees on leave or terminated employee

Terminate/add manger access as needed

Maintain and provide monthly/quarterly and annual documents for audit purposes.

Register/maintain business with states and set up with ADP for tax withholdings/reporting requirements as needed

Transmit 401K to Principal after payroll processed

Set up new payroll validations in payroll module as needed i.e. new state tax jurisdiction

Run all payroll related reports using the ADP Workforce Now Reporting module after every payroll

Process and post manual checks into payroll as needed

Assist with internal and external audit for payroll

Review and reconcile annual W2’s file and distribute the W2 issues/problems encountered:

Time concerning following up on acquiring authorized signatures in order to process payroll changes/requests

Payroll documentation not always submitted before cut off dates

Catching all payroll discrepancies when submitting payroll to third party for processing

Tax filings have been problematic with ADP due to not having all proper state registration filings

Network server having issues, preventing from processing payroll

Safe Horizon, New York, NY October 2012 – February 2015

Payroll Manager

Processed Bi-weekly payroll for 800+ employees utilizing ADP Workforce Now with E-time Enterprise

Implemented training and guides for employees inputting and editing their timesheet

Reviewed e-Time accuracy of overtime calculations from different states

Reconcile payroll using ADP Preview before transmitting payroll to ADP

Interface ADP HRB new hires, direct deposit, and changes into ADP Workforce system

Upload all employees’ E-time hours for payments for hours worked

Remained engaged with client throughout implementation until client and employees are trained on e-Time

Worked under direct supervision to resolve issues and provide solution

Calculate sick and vacation balance at date of hire and termination

Upload ADP G/L files to current database using Fundware software

Processed garnishment from several state and government agencies

Transferred employees from different company codes and update cumulative records

Implemented a new process in reporting Comparisons before and after last payrolls

CompuPay, Inc., New York, NY May 2009 – September 2012

Operations Manager/Implementations Specialist

Monitor the efficiency and timeliness of the workflow to ensure that client payroll processing deadlines and requirements are met

Coordinate information sharing between departments to maintain an efficient and practical approach to the over-all delivery of payroll services and training to internal and external customers

Partner with key members within the organization to meet client service delivery goals

Develop Best Practices for service delivery

Coach and develop team members of 6 payroll specialist and a sales team of 14

Create and maintain a work atmosphere that supports individual and team goals for 'Being the Best'

Provide direction and effective resolutions for client issues and concerns

Manage department attrition to company established goals and procedures

Newmark & Company Real Estate, New York, NY January 2006 – November 2008

Payroll Project Specialist

Processed Multi-state payroll for 1700 employees by utilizing ADP PCPW

Processed Commission payments for 500 Brokers

Supervised a staff of three payroll clerks

Transmitted 81 Company codes to ADP for generating employee paychecks

Send month end Union Reports to different union agencies

Trained all managers and payroll clerks on ADP Enterprise software to ensure software is working correctly

Completed month end process, ensuring all data is accurate and timely per company/management instruction

Process quarterly 941 and NYS-45, as well as calendar year end W-2, 1099 and 1042-S reporting

Respond to notices and requests from the IRS in a timely manner, and with involvement from the Controller and Payroll Systems Director

Ensured accurate and timely processing/payment of all payroll taxes, deductions, and benefits in accordance with company procedure

Enroll new employees in ADP Time & Attendance

Processed bonus, commissions for exempt and non-exempt employees in both software and documents

Assisted mangers with questions regarding errors when approving employees web base hours

Balanced hours and earnings in TLM Web base software

Process 3rd Party Sick pay for employees who are on long and short-term disability

Nippon Express Inc., New York, NY May 2000 – October 2005

Payroll Specialist Supervisor

Processed Multi-State payroll, for weekly, monthly, and bi-weekly

Introduced e-Time to the company from having to key in all hours manually to reduce errors

Trained managers from the 26 locations how to close the batch in e-time and to start a new E-time cycle

Supervised/Trained payroll coordinator in e-Time in hands on training by utilizing PowerPoint presentation

Upload 26 EPIP file via e-mail from other locations and verified the batch total before transmitting to ADP

Data entry of garnishments in ADP, tax levies, and Child Support orders

Run a termination report e-Time and reused employees badge numbers once a new payroll is transmitted

New York City Law Department, New York, NY October 1988 – August 1999

Payroll/Timekeeping

Processed 3000 Bi-weekly payroll for all five boroughs by utilizing e-Time/Kronos

Answered all employees and managers’ inquiries regarding punches and solve e-Time/Kronos errors

Enrolled new hires into the E-time hand scanner and resolves any malfunctions by working IT department

Entered correct hours into E-time/Kronos software and ensure their pay rule exceptions are correct

Run reports in E-time/Kronos to capture incorrect badge numbers to insure no errors when uploading into ADP software

Run a termination report in E-time to reuse the assign badge numbers to a new employee

Compliance Monitor Administrative - Promotion

Tracked all special education students’ records

Interacted with Teachers, Principals, and Social Workers

Scheduled appointments for evaluation of upcoming tri-annual events

Packaged all records and sent to other Special Education school districts

Education/Certifications

New York Technical College

Computer Skills

Microsoft Windows XP, ADP ADP/PC Payroll for Windows, Report Smith, Proficient in ADP e-Time/Kronos 3.0, ADP EV5.0v Adjustmate, Multi State Payroll, Lotus Notes, Ceridian, EzLabor, AS400, Experienced Payroll Management Roles for Various Types of Companies and Employees, such as Union and Non-Union Payroll, PMS, ADP Workforce Now, HRB with E-Time, Time and Attendance, Excel, Word

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