Front Office General Administration
Resume:
Mr. KalpeshKanubhai Shah
Opp. SahajanandComplex
Naranpura
Ahmedabad (Gujarat)
(O) 709-***-****
Carrier objective:
To obtain suitable position oriented towards the field of making best of my knowledge and skills and to serve that company with most sincerity and dedication.
Brief overview:
Over 23 years experience in Account, Store, Purchase, Dispatch, Excise,Export.(100% E.O.U.),H.R/Adm.
Achievement oriented with focus on desired goal, excellent communication and interceptionalskills, relationship building and interpersonal skills and an ability to manage change with ease.
A good team player with an ability to help a team to achieve desired objectives.
Driven to learn and apply new ideas and skills.
Proven ability to co-ordinate multiple initiatives simultaneously with strong quantitative analytical & problem solving skills.
Professional Experience:
Organization –Prahar Techsol Pvt Ltd
Designation – Manager Operation
Duration –Feb’2018 to till date
Work profile:
Handles overall responsibility for daily operations of the Laundry to provide smooth facilities for
clients and staff.
Accountable for front office, catering, laundry & inen, security, housekeeping,, accommodation,
transport,vendor management, AMC and licensing
and bills
All commercial functions relating to Transport,Dispatch,Store,Warehouse& Plant Administration & Hr.
Ensure smooth operation of
HRD,P&A,Security,Canteen,Housekeeping,Discipline and related General Administration Funcions.
Contract Labour management and all statutory compliances on time related to above functions
Curriculum vitae
2
Liasion with Government/Semi government Authorities/Local Panchayat for smooth plant operations
Ensure 100% availibity of raw,spares,fuels,stationery& packing material in plant
Monitoring & control Receipt,inspectionrretunable goods &material,issue& accurate physical stock,GRN passing & Indent Authorization.
.
Insure having dispatch of finished goods,on time in line with customer’s requirement & company norms
Co-ordination with head office for all statutory Returns submission related to,PF,ESIC,Servicetax,GEB,Factory act etc
Implimention of HR polices at plant
Co-ordination & necessary arrangement for various training & such other events,staffvelfareactivities,Colonyfacility,SocialCommittee,Guest management etc
Smooth & Effective functioning of Security Staff having effective controls
& its reporting
Supervision of ISO documentation and effective implementation of system in Commercial & General Administration functions.
Lead role in system development/streamiling and SAP implementation at plant
Optimum utlilization of man,material& resources available for the smooth functioning of Store,Account,Purchase,Dispatch,Warehouse,Security in the plant
Monitoring & handling cash & payment of the plant and co-ordinatie with Head office for timely submission cash payment/bank payment Vouchers.
count.
Reconciliation of stock.
Review of performance of Product/Process Non-conformities, Customer Feedback & complaints, Personal Performance Evaluation, Scope of Improvement and Objectives and Employee competence chart. Plan training for newly join employees or job specific training for other employees, Maintain records of Training imparted and monitor them Organization – Big Box Containers (P) Limited.
Designation – Com.Manager
Duration –July 2012to Dec’2014
Work profile:
All commercial functions relating to
Excise,Customs,InsuranceAgencies,Export-
Import,Transport,Dispatch,Store,Warehouse& Plant Administration.
Ensure smooth operation of
HRD,P&A,Security,Canteen,Housekeeping,Discipline and related General Administration Funcions.
Contract Labour management and all statutory compliances on time related to above functions
Curriculum vitae
3
Liasion with Government/Semi government Authorities/Local Panchayat for smooth plant operations
Ensure 100% availibity of raw,spares,fuels,stationery& packing material in plant
Monitoring & control Receipt,inspectionrretunable goods &material,issue& accurate physical stock,GRN passing & Indent Authorization.
Insure having dispatch of finished goods,on time in line with customer’s requirement & company norms
Co-ordination with head office for all statutory Returns submission related to GST,PF,ESIC,SOAP ESTABLISHMENT ACT etc
Implimention of HR polices at plant
Co-ordination & necessary arrangement for various training & such other events,staffvelfareactivities,Colonyfacility,SocialCommittee,Guest management etc
Smooth & Effective functioning of Security Staff having effective controls
& its reporting
Lead role in system development/streamiling and ERP implementation at plant
Optimum utlilization of man,material& resources available for the smooth functioning of Store,Account,Purchase,Dispatch,Warehouse,Security in the plant
Monitoring & handling cash & payment of the plant and co-ordinatie with Head office for timely submission cash payment/bank payment Vouchers.
count.
Reconciliation of stock.
Developing and implementing quality initiatives to improve the quality of the services
Involved in preparing / upgrading / streamlining the standard operating procedures of all the processes under his responsibility for smooth functioning of the laundry.
Responsible for preparation of budget and allocation of funds for departments reporting under him.
To institute an effective grievance redressal system for employees.
Maintenance and upkeep of all laundry equipment.
Co-coordinating with the Engineering Department for maintenance issues .Training and coordination with supporting Departments.
Organization –Mcbake Nutri Foods Pvt.Ltd.
Designation – Com.Manager
Duration –Jan’2015 to Feb’2018
Work profile:
All commercial functions relating to Transport,Dispatch,Store,Warehouse& Plant Administration & Hr.
Curriculum vitae
4
Ensure smooth operation of
HRD,P&A,Security,Canteen,Housekeeping,Discipline and related General Administration Funcions.
Contract Labour management and all statutory compliances on time related to above functions
Liasion with Government/Semi government Authorities/Local Panchayat for smooth plant operations
Ensure 100% availibity of raw,spares,fuels,stationery& packing material in plant
Monitoring & control Receipt,inspectionrretunable goods &material,issue& accurate physical stock,GRN passing & Indent Authorization.
To deal with Transporters,Invoice verification and bill passing of Transporters etc.Freight voucher verification on daily basis.
Insure having dispatch of finished goods,on time in line with customer’s requirement & company norms
Co-ordination with head office for all statutory Returns submission related to,PF,ESIC,Servicetax,GEB,Factory act etc
Implimention of HR polices at plant
Co-ordination & necessary arrangement for various training & such other events,staffvelfareactivities,Colonyfacility,SocialCommittee,Guest management etc
Smooth & Effective functioning of Security Staff having effective controls
& its reporting
Supervision of ISO documentation and effective implementation of system in Commercial & General Administration functions.
Lead role in system development/streamiling and SAP implementation at plant
Optimum utlilization of man,material& resources available for the smooth functioning of Store,Account,Purchase,Dispatch,Warehouse,Security in the plant
Monitoring & handling cash & payment of the plant and co-ordinatie with Head office for timely submission cash payment/bank payment Vouchers.
count.
Reconciliation of stock.
Review of performance of Product/Process Non-conformities, Customer Feedback & complaints, Personal Performance Evaluation, Scope of Improvement and Objectives and Employee competence chart. Plan training for newly join employees or job specific training for other employees, Maintain records of Training imparted and monitor them Organization – Big Box Containers (P) Limited.
Designation – Com.Manager
Duration –July 2012to Dec’2014
Work profile:
Curriculum vitae
5
All commercial functions relating to
Excise,Customs,InsuranceAgencies,Export-
Import,Transport,Dispatch,Store,Warehouse& Plant Administration.
Ensure smooth operation of
HRD,P&A,Security,Canteen,Housekeeping,Discipline and related General Administration Funcions.
Contract Labour management and all statutory compliances on time related to above functions
Liasion with Government/Semi government Authorities/Local Panchayat for smooth plant operations
Ensure 100% availibity of raw,spares,fuels,stationery& packing material in plant
Monitoring & control Receipt,inspectionrretunable goods &material,issue& accurate physical stock,GRN passing & Indent Authorization.
To deal with Transporters,Invoice verification and bill passing of Transporters etc.Freight voucher verification on daily basis.
Insure having dispatch of finished goods,on time in line with customer’s requirement & company norms
Completion of Export Formalities(Export without payment of duty & export under claim for rebate)
Co-ordination with head office for all statutory Returns submission related to Excise,Salestax,PF,ESIC,Servicetax,GEB,Factory act etc
Implimention of HR polices at plant
Co-ordination & necessary arrangement for various training & such other events,staffvelfareactivities,Colonyfacility,SocialCommittee,Guest management etc
Smooth & Effective functioning of Security Staff having effective controls
& its reporting
Supervision of ISO documentation and effective implementation of system in Commercial & General Administration functions.
Lead role in system development/streamiling and ERP implementation at plant
Optimum utlilization of man,material& resources available for the smooth functioning of Store,Account,Purchase,Dispatch,Warehouse,Security in the plant
Monitoring & handling cash & payment of the plant and co-ordinatie with Head office for timely submission cash payment/bank payment Vouchers.
count.
Reconciliation of stock.
All work related to duty paid procurement of Excisable goods, inputs and all other material.
Maintained Excise Records like RG-1, PLA, RG 23 A-I/II, RG 23 C – I/II
,FORM-IV,Annexure-IV, Annexure-V etc
Liaisonwith Range/Division/Préventive,attendhearing
Prepared monthly Return ER-1 etc.
Successfully handled central Excise Audit (E.A. 2000 scheme), Audit from consultants & A. G. Audit.
Review of performance of Product/Process Non-conformities, Customer Feedback & complaints, Personal Performance Evaluation, Scope of Curriculum vitae
6
Improvement and Objectives and Employee competence chart. Plan training for newly join employees or job specific training for other employees, Maintain records of Training imparted and monitor them Professional Experience:
Organization – Victory CeraTech Pvt. Limited.
Designation – Com.Manager
Duration –May 2010to July’2012
Work profile:
All commercial functions relating to
Excise,Customs,InsuranceAgencies,Export-
Import,Transport,Dispatch,Store,Warehouse& Plant Administration.
Ensure smooth operation of
HRD,P&A,Security,Canteen,Housekeeping,Discipline and related General Administration Funcions.
Contract Labour management and all statutory compliances on time related to above functions
Liasion with Government/Semi government Authorities/Local Panchayat for smooth plant operations
Ensure 100% availibity of raw,spares,fuels,stationery& packing material in plant
Monitoring & control Receipt,inspectionrretunable goods &material,issue& accurate physical stock,GRN passing & Indent Authorization.
To deal with Transporters,Invoice verification and bill passing of Transporters etc.Freight voucher verification on daily basis.
Insure having dispatch of finished goods,on time in line with customer’s requirement & company norms
Completion of Export Formalities(Export without payment of duty & export under claim for rebate)
Co-ordination with head office for all statutory Returns submission related to Excise,Salestax,PF,ESIC,Servicetax,GEB,Factory act etc
Implimention of HR polices at plant
Co-ordination & necessary arrangement for various training & such other events,staffvelfareactivities,Colonyfacility,SocialCommittee,Guest management etc
Smooth & Effective functioning of Security Staff having effective controls
& its reporting
Supervision of ISO documentation and effective implementation of system in Commercial & General Administration functions.
Lead role in system development/streamiling and ERP implementation at plant
Optimum utlilization of man,material& resources available for the smooth functioning of Store,Account,Purchase,Dispatch,Warehouse,Security in the plant
Monitoring & handling cash & payment of the plant and co-ordinatie with Head office for timely submission cash payment/bank payment Vouchers. Curriculum vitae
7
count.
Reconciliation of stock.
All work related to duty paid procurement of Excisable goods, inputs and all other material.
Maintained Excise Records like RG-1, PLA, RG 23 A-I/II, RG 23 C – I/II
,FORM-IV,Annexure-IV, Annexure-V etc
Liaisonwith Range/Division/Préventive,attendhearing
Prepared monthly Return ER-1 etc.
Successfully handled central Excise Audit (E.A. 2000 scheme), Audit from consultants & A. G. Audit.
Review of performance of Product/Process Non-conformities, Customer Feedback & complaints, Personal Performance Evaluation, Scope of Improvement and Objectives and Employee competence chart. Plan training for newly join employees or job specific training for other employees, Maintain records of Training imparted and monitor them Organization – Multi Met Tech Fab (Pvt)Limited.
Designation – Manager
Duration –Fab 2008 to May,2010
Work profile:
AProcessing of sales and purchase bills.
Send Inquiry- collect Quotation-making Comparative statement, finalization order of Raw material/Packing Material/Consumables etc
Reconciliation of vendors Account.
Reconciliation of stock.
All work related to duty paid procurement of Excisable goods, inputs and all other material.
Maintained Excise Records like RG-1, PLA, RG 23 A-I/II, RG 23 C – I/II
,FORM-IV,Annexure-IV, Annexure-V etc
Liaisonwith Range/Division/Préventive,attendhearing
Prepared monthly Return ER-1 etc.
Successfully handled central Excise Audit (E.A. 2000 scheme), Audit from consultants & A. G. Audit.
Collect information from Production/QC/Top Management for dispatching finished material to customer, prepared challan, invoice & arrange suitable transportation
Review of performance of Product/Process Non-conformities, Customer Feedback & complaints, Personal Performance Evaluation, Scope of Improvement and Objectives and Employee competence chart. Plan training for newly join employees or job specific training for other employees, Maintain records of Training imparted and monitor them Organization – Kalpataru Power Transmission Ltd.
Designation – Account cum Commercial Officer
Duration - June 2005 to Jan 2008
Work profile:
Curriculum vitae
8
All work related to duty free procurement of excisable goods, inputs and all other material on receipt of goods at factory gate including pre-receipt documents scrutiny ensuring 100 % compliance under central Excise / Custom/FTP requirement.
Total documentation on receipt of goods, issue material under various predefined system categories.
All work pertaining refund and various claims from Custom-Excise-DGFT etc including documents scrutiny, preparation a claim as per legal requirement, submission of original documents in time.
Entire work related to material movement including deposition at storage unit documentation, scrutiny of synchronization of these receipts with main stream documentation on system.
All work pertaining to customs bonding, including B-17 bond maintenance, movement of capital goods under customs bonding liaison with Software Company in trouble shorting matters on continuous basis, getting system updating whenever required in consultation with HOD.
Obtain re-ware housing certificate from Range.
Liaison with Range/Division and Kandla office.
Prepared monthly Return, QPR, APR etc.
Successfully handled central Excise Audit (E.A. 2000 scheme), Audit from consultants & A. G. Audit.
Organization - Prem processors
Designation - Assistant Manager
Duration - January 2004 to June 2005
Work profile:
Processing of sales and purchase bills.
Reconciliation of Bank Account.
Reconciliation of vendors Account.
Reconciliation of stock.
All work related to duty paid procurement of Excisable goods, inputs and all other material.
Maintained RG-1, PLA, RG23 A-I/II, RG 23 C – I/II Lot Register.
LiaisonwithRange/Division.
Successfully handled Central Excise audit.
Organization - Mother Dairy (AMUL) – A unit of Gujarat co-operative milk marketingfederation Limited, Gujarat.
Designation - Officer
Duration– June 1995 to September 2003
Work profile:
Succeeded in allowing inventory valuation and turnover analysis via warehouse management, identification of support levels, inventory tagging and costing and production activity control.
Improved inventory accuracy, improving customer services. Curriculum vitae
9
Updated job descriptions, organisationcharts and meet with various employees regarding their role in achieving company goals and objectives, improving floor personal morale.
Introduced quality control and return procedures to assure issue of good product to production, resulting in faster turn around and reduced storage requirements.
Reduced overstock and inventory costs via vendor management in concert with purchasing personnel.
Vendor development sending, inquires for purchase Raw material, Pkg. materials etc. collect quotations, making comparative, order finalization.
Preparing dispatch memo, loading sheet, Excise invoice, Export invoice, stock transfer invoice, delivery challans for clearance finished goods.
Maintaing PLA, RG 23AI/II, RG 23CI/II, job work register, forms V etc records forexcisable goods.
Liaison with Range/Division office.
Successfully handled Central Excise audit.
Organization - Quality Suites Shalin
Designation – Cashier
Duration - October 1992 to December 1993
Work profile:
Handling case.
Reconciliation of stock.
Reconciliation of cash/Bank A/C.
Organization - M/S TrikamlalKalidas& Sons
Designation - Officer
Duration - September 1989 to October 1992
Work profile:
Processing of sales and purchase bills.
Reconciliation of bank, stock and cash.
Academic qualification:
Graduate in commerce, GujaratUniversity -1992
Computer data entry course held in November 1993 from NavGujaratmulti course with “A” Grade.
Successful completion of the course from ACT-computer education exploring M/S windows’ 95 and windows’ 97 with excellent performance. Achievements:
Awarded by four Appreciation letter for best performance in Mother Dairy.
Kaizen co-coordinator for five years (Mother Dairy has committed itself to the path of total quality management over the year and one of the quality initiatives taken up has been the Kaizen movement).
I am Fully Authorized person for Excise/Export work in Mother Dairy & Multi Met Tech FabPvt.Limited
My Position is MR for ISO 9001:2008 in Multi Met Tech Fab(Pvt)Limited Curriculum vitae
10
Personal particulars:
Date of birth : 30
th
July 1972
Languages kwon : English, Hindi and Gujarati
Marital status : Married
References:
1. Mr. H. D. Shah, (President-Operations), Cadila Pharmaceuticals Ltd, Ahmedabad 937-***-****)
2. Mr. D. C. Shah,Chief Manger, Canara Bank, Mumbai (23073485) 3. Mr.Pranav Shah, Branch Manager, Miranda Tools, Ahmedabad 932-***-****)
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