Catherine Papa

Senior Accounts Payable Specialist

ad1hzq@r.postjobfree.com • 408-***-****

San Jose, CA

Detail-oriented Accounting Professional with experience in Accounts Payable Functions, Team Leadership, and organizational efficiency. Possess an acute proficiency in financial statement reporting, reconciliations, and compliance and audit procedures with a demonstrated aptitude in general ledger reconciliation, forecasting, and cash management. Self-directed professional with excellent problem solving, analytical, and communication skills. Highly organized with the ability to thrive under pressure while effectively prioritizing various complicated tasks. Exceptional multi-tasker that is able to meet complex goals in high-volume and fast-paced environments, while maintaining a keen eye for detail to note process gaps and pitfalls to advance the implementation of process improvement strategies.

Areas of Expertise

Internal Audit Support

Financial Document Management

Reconciliation/Balancing

Vendor Relationship Management

Report Generation

Executive Engagement

Invoice Coding Skill

1099 Filing/Reporting

Accounts Payable Check Preparation

Cost Mitigation

Issue Resolution

Data Analysis

Technical Skills: SAP, NetSuite, Oracle R12, Bill.com, Great Plains, Blackline, Salesforce, Accrualify, JIRA, Concur, Req Logic, WorkDay, Expensity, Nexonia, Spendesk

Professional Experience

Talend, Inc., Redwood City, CA 5/20 – 8/23

Senior AP Specialist III

Direct daily Accounts Payable processes, including reviewing invoices for proper coding, ensuring payments via check, processing ACH, wires and supplier payments timely and accurately. Code and review multi-currency invoices for appropriate documentation and approval prior to payment for US, Canada, India, China, Japan, Singapore, and Australia. Reconcile processed work and conduct appropriate QA procedures including checking figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Utilize NetSuite to process, organize and prioritize invoices.

●Built open bridges of communication with an international AP team to drive aligned accounting data exchange.

●Undertook training leadership to support the understanding of AP approval processes to new and legacy teams, provided step-by-step instruction that streamlined employee operations, and ensure accuracy.

●Key point of contact for vendors, including escalated invoice issues, created open channels of communication and support of unpaid invoice payments that maintained and rebuilt failing relationships.

Splunk, Inc., Santana Row, San Jose, CA 8/19 – 3/20

Senior AP Specialist

Senior Leader that addressed all external vendor and internal customer's inquiries, questions, or issues. Executed daily invoicing operations including GL/Cost Center Coding for invoices and the review, process, and tracking of Purchase Orders. Resolved invoices with PO issues and audited all invoices for alignment with contract terms and budget goals. Leveraged understanding of monthly accounting cycle functions and aided in the completion of month-end and year-end closes. Analyzed Monthly Cash Flows and Quarterly AP Flux and WF ACH/Wire Returns, provided notifications to Purchasing teams to update vendor file. Reconciled International and US Domestics Tax Payments and US Domestic Bank for Auto-Debits. Ensured compliance with legal requirements and government regulations.

●Optimized agility and industry knowledge to quickly align with an understaffed team to understand and prioritize needs and provide solutions.

●Headed a cross-training initiative with an outside AP team, providing key support to special Management projects.

●Advanced an audit of vendor contracts to establish accordance with company and government regulations.

●Acted as point of contact for all East and South Region for AP operations and procedural questions.

Parkinson’s Institute, Mountain View, CA 11/18 – 6/19

Senior AP Accountant

Efficient Accountant that advanced accurate, on-time payments, executing the full scope of Accounts Payable functions from procurement to payment, including account and bank reconciliation. Collaborated with related departments to complete a regular review of open purchase orders and define the status of each PO. Verified accuracy of AP batch output and ensure correct vendor coding. Maintained Fixed Assets additions, depreciations, and reconciliations. Conducted monthly closing process, accruals, and journal entries. Prepared quarterly, yearly audit schedule for external auditor. Completed all 1099 filing and reporting.

●Led the analysis of specific AP operations, including invoice research and follow-up, problem documentation, and standardization of input, targeted possible gaps, and inaccuracies.

●Identified, evaluated, suggested, and implemented process improvement opportunities for AP functions.

Veeva, Inc., Pleasanton, CA 2/17 – 7/18

Senior AP Accountant

Completed daily accounts payable activities for various subsidiaries, including payment export, check creation, processing voided/stopped checks, and generating positive pay files. Ran month-end, closing, accrual, and daily reporting to ensure check status was accurate. Reconciled company credit cards from employee accounts through Salesforce.

●Utilized NetSuite to preserve Blackline and upload assigned account reconciliation.

●Proactively collaborated with teams to sustain documented procedures for all AP responsibilities.

Blackberry Corp., San Ramon, CA 5/16 – 2/17

AP Specialist

Key support to the Finance team that executed entering, processing, and payment for the timely and accurate processing of incoming vendor invoices, ensuring proper coding and validation. Accurately entered PO and NON-PO invoices and individual expense reports for services in a high-volume environment. Matched invoices, receiving reports, and purchase orders and led research into billing and payments on complex vendor issues. Controlled AMEX expense report processes and P-Card reconciliations. Managed month end processes to accrue services incurred but not yet invoiced.

●Headed the tracking of invoices needed for accruals at month-end; delivered copies to Accounting for recording.

●Collaborate with the Accounting and FP&A teams to verify accurate general ledger coding.

●Promptly addressed all vendor inquiries, acting as a liaison between departments and vendors.

QIAGEN, Redwood City, CA 7/10 – 2/16

AP Specialist

Specialist that led the completion of all AP functions utilizing Great Plains software, accurately processing a high volume of invoices daily and twice weekly reporting. Completed Accounts Payable Files W-9 and 1099 reporting. Coded expenses, allocated items, and input vendor invoices and credit memos. Ensured invoices sent via mail, e-mail, or downloaded were entered accurately and completely, and followed-up on noted discrepancies. Readied monthly accruals and reconciliations and expensed prepayments. Governed the Concur Expense Report Manager.

●Provided support to departments in the accurate issuance of purchase orders; followed-up on related variances.

●Developed a quarterly and yearly audit schedule for external auditors.

●Headed audits of expense reports and confirmed proper classification of payment types and GL account coding.

●Instrumental role in the development of suitable policies and controls.

Additional Experience

AP Lead, Jr. Payroll, ChemoCentryx, Inc., Santa Clara, CA

AP Specialist/FA Clerk/GL Clerk. Simplicity Software, Inc, Santa Clara, CA

Education & Training

Bachelor of Science, Business Administration, Economics

Philippine School of Business Administration

De Anza College

Managerial Accounting Financial Accounting Programming C Networking and Data Communications Basic Programming Microsoft Visual C++

USC Extension

Individual Income Tax Return Payroll/Business Tax Accounting Bookkeeping Certification Mastering Payroll Certification

Lorain County Community College

Oracle Database Management - Online Training

Contact this candidate