Tracy Biggiotti

**** ***** **, **** ***, Marengo, Il 60152 480-***-**** ad1hr4@r.postjobfree.com

RESUME as of May 12, 2023

ACCOUNTS PAYABLE ROCK VALLEY COLLEGE- ROCKFORD, IL August 16, 2018 – May 12, 2023

Daily data entry of all Invoices, Check Requests, Stipends and various payments against Blanket Purchase Orders and Regular Purchase Orders.

Paperless – All Invoices are scanned into the system.

Experienced with Image Now (aka Perceptive Content) and Colleague (aka Datatel). These two accounting programs are used to link scanned invoices to proper vendor I.D. numbers. Invoices are vouchered and routed to pay drawer from workflow and then routed to check run. When checks are run and ACH payments are uploaded, check numbers or e-check numbers are posted to the Invoices and they are routed to complete. (Filed)

Use Microsoft Outlook 2010 for all e-mail correspondence.

Trained to do check runs as a back-up position.

Scan all A/P related documents using Image Now; link documents to workflow using Image Now and finally routing to complete after vouchering and paying Invoices.

Work with group to do weekly check runs. Each of us has a part of the alphabet we are responsible for. Verification of correct remit addresses is performed insuring that proper payments are being made. Check accuracy of checks, invoice amounts, invoice numbers and insuring proper information has been posted to the vendor records.

Work with managers of various departments to obtain approvals. Should any budget issues arise, managers are notified if encumbrance adjustments or budget transfers need to be processed.

The progression of the purchase should be creation of a Requisition; issuing a Purchase Order; receiving items via packing slip; obtaining an Invoice from the vendor and having the Invoice approved by the budget officer. Any supporting documents such as Confirmations, Statements, Acknowledgements and Receipts are all helpful but not needed to complete the voucher.

ACCOUNTS PAYABLE REVCOR-CARPENTERSVILLE, IL May 8, 2017 – May 4, 2018

Daily data entry of all Inventory, non-Inventory and Service Invoices (including Freight bills & Utility bills) into IFS Applications. Process Direct Debit Invoices when due.

Match Invoices to packing slips; check quantities and prices to manufactured part numbers and process invoices for payment. Pay particular attention to G/L coding, shipping, tax, and purchase order price. Send e-mail to purchasing when any discrepancies regarding price on invoice and purchase order occur.

Update and maintain vendor file in IFS System.

Process one check run per week using Cash Pro and Positive Pay. Set up ACH accounts if vendor prefers this to receiving a check. Attach invoices to checks and ACH print-outs and file. Mail the checks and e-mail the payment register to vendor.

Process expense reports for salary and hourly employees. These were paid by our payroll department but I did all the G/L recording and reviewed the expense reports for accuracy as well as making sure receipts were attached and proper signatures were obtained.

I used Excel, Outlook and Word to help me perform my daily tasks. An eye for detail was essential for this work.

ACCOUNTS PAYABLE ENCORE REPAIR SERVICES- WEST DUNDEE, IL October 26, 2016-November 10, 2016

This position was a 3 week contract. Entered Invoices into MAS 200 Sage Program for Payables – Posted PO Batches, Service Invoice Batches, Canadian Batches, Handled currency exchange rates ex: British pound (GBP) using the website OANDA for the rates. Checked purchase orders in the system to make sure items were received and then processed each line item to be Invoiced. Some POs had multiple line items. Coded Invoices with the correct G/L code and processed Expense Reports. Basically assisted the A/P Specialist until he was caught up with end of month. I left after the 3 week contract expired.

ACCOUNTS PAYABLE SPECIALIST II CITY OF MESA –MESA, AZ JULY 2006 – APRIL 2014

·Audited invoices and set payment date using program (ADVANTAGE). Invoices were tracked by use of Excel Spreadsheet as the City went paperless.

·Verified correct tax (construction tax, state, county, and city) and price extension of invoice.

·Responsible for invoice payments for Police, Utilities, Mesa Arts Center & Facilities Maintenance. Weekly volume of Invoices approximately 600 per week plus Time & Expense Reports.

·Credit Card reconciliation – collecting receipts, code with proper department, expense reason and correct accounting code from the chart of accounts.

·Verified correct pricing by checking the purchase order. Reviewed contract agreements so that artists appearing at the Mesa Arts Center were paid according to those agreements.

·Vendor Customer Service via phone and e-mail (Outlook).

·Reconciling Statements with Invoices to insure all invoices were accounted for and properly funded.

REALTOR CENTURY 21 CLUB REALTY – MESA, AZ 2005 - 2006

·Attended the Scottsdale School of Real Estate and Business. Received my license. The bottom fell out of the real estate market. I moved on quickly as my Real Estate Office along with countless others closed.

ACCOUNTS PAYABLE SPECIALIST AWANA CLUBS INT’L – STREAMWOOD, IL 2000 - 2004

·Code & Verify all invoices ready for payment. 3 way match – 2 way match for service invoices.

·Full A/P – prepared & completed two check runs per week.

·Reviewed and entered all expense reports.

·Data entry of all payable information into computer (One World Program)

·Filed & maintained backup paperwork.

·Responded to vendor inquiries. Resolved problems via phone and e-mail.

·Maintained W-9 File

·Reconciled Bank One Statement for 100 credit card users.

ENGINEERING ASSISTANT POWER CONVERSION PRODUCTS – CRYSTAL LAKE, IL 1984 - 1999

·Computer input of all engineering data on HP250.

·Maintain computerized “Document Control System” for all CAD and manual drawings (Assembly Drawings, Schematics and Wiring Diagrams etc.)

·Code Part Numbers and process Engineering Change Notices.

·Assemble all documentation necessary to create Instruction Manuals for our power supply units i.e.; bills of material, drawings and instruction sheets. Accuracy required to pass Quality Control and Quality Assurance Inspection.

Education

HIGH SCHOOL DIPLOMA GRADUATE CRYSTAL LAKE COMMUNITY HIGH SCHOOL

OTHER:

MCHENRY COUNTY COLLEGE – Excel 2013 Basics – Certificate of Completion 01/26/2017

MCHENRY COUNTY COLLEGE – Excel 2013 Intermediate – Certificate of Completion 02/09/2017

MCHENRY COUNTY COLLEGE – Excel 2013 Advanced – Certificate of Completion 04/06/2017

MCHENRY COUNTY COLLEGE – Courses: Psychology, Computer Literacy, Sign Language

WILLIAM RAINEY HARPER COLLEGE – PALATINE, IL – Course: 2 year Interpreter Training Sign Language

SCOTTSDALE SCHOOL OF REAL ESTATE – SCOTTSDALE, AZ – Licensed Realtor

SCOTTSDALE SCHOOL OF REAL ESTATE – SCOTTSDALE, AZ – Certified Real Estate Assistant

References:

Please see attached letters of recommendation from three previous employers.

Work Ethic:

Always do the right thing – never fails to satisfy all parties.

Accuracy is key for correctness of work and negates time spent later in problem solving.

Detail Oriented

Timely – perform my duties in a timely manner without sacrificing accuracy.

Maintain a sense of humor –Always helps cut the tension and reduce the stress.

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