Valerie Smith Executive Assistant

ad1h67@r.postjobfree.com linkedin.com/in/valerie-smith-adminpro 858-***-**** San Marcos, CA 92078

Highly-organized self-starter with 20+ years of experience providing quality administrative, project analyst, and customer service support to executives, managers, teams and customers. Adept at streamlining operations and achieving superior results for C-level support. Excellent time management skills, highly organized, calendar management/scheduling, and collaborating with leads on project budgets and timelines. Proficient at maintaining productivity amongst interruptions, changing priorities, and supplementary side projects. Have organized and managed off site, and on site team building meetings. I have a strong work ethic, and commitment to meet deadlines. Working remotely I have been able to meet the demands of my team, and assist others when needed. In short I LOVE to be busy!

Areas of Expertise include:

Calendar & Scheduling Management

Communications

Team Building & Training

Budgeting & Expense Reduction

Meeting & Travel Coordination

Event Planning

Microsoft Office Suite

Some SharePoint

Project Management & Analysis

Training other Administrative Assistants

Time / Office Management

Expense Reporting

Professional Experience

General Atomics Greater San Diego Area

Department Specialist (February 2020 – Current)

Right hand to Sr. Director of Systems Engineering for General Atomics Electromagnetics group known as EMS. Supporting the Sr. Director and his group of 204 managers, and engineers. This has primarily been a remote position having worked from home. Calendaring, travel, expense reports, creating the monthly engineering program review slide deck presented to the President and Vice Presidents of EMS. I am responsible for ordering all hardware, software, and IT needs of the group. I was also one of the members of the design group responsible for the EMS Administrative SharePoint site within the EMS intranet. I have most recently volunteered to assist engineering as a whole with software purchasing. This has been keeping me quite busy and I am thoroughly enjoying the task.

Manager Assistant (July 2018 – February 2020)

Supporting Senior Director and his team responsible for International Trade Compliance. Scheduling meetings with several Senior VP’s and VP’s within the company. I have picked up the responsibilities of completing the GA Foreign Person Visitor requests, as well as all the Foreign Person Travel requests. Compiled and track a RAILs (Rolling Action Items List) for both the GA side and ASI side of ITC. I am known as a self-starter and enjoy a challenge. I have been able to proactively incorporate my operational knowledge to assist this newly formed group with compliance manuals, travel planning, expense reports, purchasing, setting up a SharePoint page, strategy presentations, organizational charts, purchasing, and maintaining office supplies.

Qualcomm Technologies Inc. Greater San Diego Area

Project Analyst Specialist (2009-June 2018)

Balance a multitude of projects such as calculating capital budget expenses and balances, monitoring headcount. Assist managers as they initiate, plan, execute, monitor, and close projects. Procure test hardware for immediate operation by international engineering teams. Prioritize projects to predict possible problems and provide resolutions. Maintain project calendar and update deadlines; create agendas, schedules, and attend status meetings.

Key Accomplishments:

Retained 87% accuracy for (TM1) headcount data, aiding in optimal company budgeting and expenses.

Recruited and trained new Executive Assistants to create minimal disruptions in workplace flow; achieve high retention rates.

Partnered with Director of Project Management to determine scope for fiscal year '18 capital budget.

Designed and supported Qualcomm company website for department employees to share information and stay connected throughout projects.

Received numerous QUALSTAR awards throughout tenure for exceptional project achievements.

Project Analyst (2002-2009)

Collected, analyzed, created, and distributed project reports to company management to address progress and results. Tracked projects to ensure success within their planned scope, schedule, and budget. Provided critical decision-making, identified and resolved obstacles, and administered comprehensive team support. Oversaw projects for consistency, quality, and accuracy. Key Accomplishments:

Supported 900 engineers in San Diego and 60 in Boxborough, MA with head count management, purchase of capital equipment, travel arrangements and filling open positions.

Selected as Engineering Operations Manager accountable for test hardware procurement based on efficient organizational/operational skills and thorough team communication.

Developed internal company website to support administrative personnel in completing daily tasks and enhancing workplace efficiency.

Administrative Assistant (1998-2002)

Aided two Senior VPs and their reporting structure of 2000+ international engineers in productivity and project management. Organized team building events, prepared international trips, and processed expense reports. Created and updated calendars for executive meetings, travel, and daily scheduling. Worked independently to optimize executives’ time and performance. Key Accomplishments:

Promoted staff communication and productivity by organizing team building events.

Regulated schedules and expenses for a three-office construction project, leading to timely completion and under budget costs.

Partnered with project managers and directors to implement staff travel rewards program to undercut airfare expenses by 30%.

Education

General Business Diploma Orange Glen High School Escondido, California

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