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Asana Malumiar

Mobile : +971-**-****-***

WhatsApp : +971-**-****-***

Email : ad1foa@r.postjobfree.com

LinkedIn : https://www.linkedin.com/in/asana-malumiar-9b1a4ab9 Professional Summary :

An accomplished engineering graduate with over 15 years of experience, specializing in the procurement of products and services both domestically and internationally. Recognized for expertise in identifying cost-saving opportunities and maximizing revenue. My focus is on ensuring optimal value for money and delivering substantial savings while maintaining high-quality standards. Skills :

Ownership of end-to-end procurement.

Supply chain coordination

Strategic sourcing and procurement.

Effective communication.

Effective negotiation.

Vendor evaluation and selection.

Vendor performance evaluation.

Purchase order creation and management.

Vendor relationship management.

Inventory management.

Cost analysis.

Risk management.

Logistics coordination (inbound).

Incoterms.

Problem-solving.

Decision making.

Continuous improvement.

Attention to detail.

Teamwork.

Time management.

Claim resolution.

Cross-functional coordination.

KPI achievement.

Adaptability.

Pressure handling.

Multitasking.

Ethical conduct.

SAP.

Leadership as the primary contact for stakeholders.

Process - Optimization, Establishment, and Enhancement

Contract management.

Cost saving and reduction.

Working with numbers.

Analytical thinking.

Compliance with policies.

Report generation.

Microsoft Office 365 and Outlook.

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Accomplishments :

Successfully negotiated advantageous payment terms with a copper vendor, changing it to

'D/A (Documents against Acceptance basis) 100 days from B/L (Bill of Lading) date' from the previous 'L/C (Letter of Credit)' arrangement. This resulted in significant cost savings, considering an annual purchase volume of USD 800,000.

Identified OEMs (Original Equipment Manufacturers) and authorized distributors, ensuring product authenticity and achieving savings of 5% to 10% of the total spend.

Identified vendors in low-cost locations, resulting in better pricing and savings of 5% to 10% of the total spend.

Increased the number of vendors by 95%, expanding the vendor base and allowing for more competitive terms and conditions.

Established credit facilities with 70% of the vendors, improving cash flow and facilitating smoother payment processes.

Implemented a process to obtain a minimum of three quotations for products, services, and freight, enabling better cost comparison and resulting in savings of 5% to 7% of the total spend.

Secured Long-Term Purchase Agreements (LTPAs) and Service Level Agreements (SLAs) for repetitive purchases of products and services, leading to savings of 5% to 10% of the total spend.

Implemented an updated and reliable record-keeping system to ensure accurate documentation of price lists, discount factors, payment terms, delivery terms, delivery lead times, warranties, replacement conditions, and technical brochures, including purchase orders, invoices, and vendor agreements.

Experience :

1. Adeeb Group, Abu Dhabi

Facilities Management Company

Senior Procurement Executive Sep. 2021 – Jan. 2023

Handled end-to-end procurement.

Sourced products and services.

Sourced potential vendors based on their pre-qualifications, sustainability, reliability, product quality, competitive pricing, and terms.

Negotiated ethically with vendors on prices and terms to secure the maximum benefit for the company.

Managed vendors to meet organizational objectives related to cost, delivery performance, schedule, and quality.

Contracts Management :

o Coordinated with internal and external stakeholders to review, negotiate, prepare, and amend contracts as needed.

o Ensured that contracts were signed by both parties and in place. o Managed various activities related to contracts, including advance payments, performance guarantees, security cheques, and other associated tasks. o Collaborated with stakeholders for any necessary contract amendments during the execution phase.

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Annual Maintenance Contracts and Sub-Contracts Management :

(Elevators, Water Tank Cleaning, Facades Cleaning, Pest Control, Building Maintenance Units)

o Identified service providers.

o Coordinated with stakeholders to review, negotiate, prepare, and amend contracts as required.

o Coordinated with stakeholders for contract renewals when they become due.

Project (Management of the President’s Affairs of UAE Limited at Seychelles) : o S2P was taken care for the materials of Construction, Building materials, HVAC, MEP, ELV, IT, Soft service, Hard service, Safety, Sanitary and General Maintenance.

Managed stores and maintained inventory complying organization’s policy.

Coordinated with the vendors for their ICV scoring. 2. VTi Global Vertical Transportation Systems Consultant, Dubai Senior Engineer – Business Development & QA/QC Nov. 2019 – Aug. 2021

Ensured to meet the commitments made to clients.

Maintained healthy relationship with the existing clients over phone and meeting to understand their feedbacks and to address their concerns if any.

Maintained healthy relationship with the prospective clients for collaboration.

Ensured error free documents and timely submissions to clients. 3. ETA Group, Dubai

Senior Buyer Aug. 2005 – Aug. 2019

(Procurement, Logistics and Inventory Management)

Oversaw the entire operations of Procurement. Acted as the primary contact for stakeholders.

Developed effective procurement processes aligned with organizational requirements and continuously sought opportunities for improvement.

Demonstrated effective communication and relationship management skills with stakeholders at all levels.

Preferred Call-off orders and Long Term Purchase Agreements for predetermined pricing, multiple deliveries, and streamlined procurement.

Evaluated vendors and selected potential vendors based on their pre-qualifications, sustainability, reliability, product quality, competitive pricing, and terms. In addition, sourced products and services.

Negotiated ethically with vendors on prices, terms, and delivery lead-time to secure the maximum benefit for the company.

Managed vendors to meet organizational objectives related to cost, delivery performance, schedule, and quality.

Identified SKUs and MTO (Make-to-Order) items based on requirements, efficiently planned orders to align with the required schedule, and coordinated with vendors to ensure delivery lead time adherence.

Followed up with vendors on the order status and communicated with the internal stakeholders.

Controlled inventory and overseeing day-to-day activities.

Classified inventory items based on their value and frequency of use.

Reduced delivery lead times to maintain lower inventory levels.

Prevented premature invoicing by avoiding early receipt of materials from vendors.

Effectively managed inventory to mitigate the costs of expedited orders.

Collaborated with the cross functions to forecast demand and maintain optimal inventory levels, preventing overstocking and stockouts by setting reorder quantities. Page 4 of 4

Ensured efficient inventory turnover, minimizing holding costs, and addressing obsolete items promptly.

Maintained accurate inventory records, ensuring accurate financial reporting.

Supervised vendors' deliveries to ensure alignment with purchase orders, and assisted with replacements or insurance claims in case of discrepancies or damages.

Managed vendor payments and resolved vendor document disputes in coordination with the finance department.

Promptly followed up with vendors on the issuance of shipping documentation, such as certificates of origin, customs invoices, and packing lists.

Coordinated with freight forwarders to manage flight/vessel schedules and ensured timely clearance of inbound shipments (Air/Sea/Courier) to avoid demurrage.

Maintained inventory level to establish balance in usage and purchase.

Maintained the system up-to-date, incorporating cancellations and amendments. Project Coordinator / Management Aug. 2001 – July 2005 Design Coordinator / Draftsman Aug. 1993 – July 2001 Education :

B.Tech (Electrical engineering) Rajasthan Vidyapeeth University 2012 - 2015

PGDCA (Computer Applications) Bharathidasan University 1990 - 1991

B.Sc (Mathematics) Bharathidasan University 1984 - 1988 Languages :

English (Proficient), Tamil (Native) and Hindi (conversational) Others :

Driving License - Issued by UAE Authority

Visa status - UAE residence visa with NOC to work with other employers or for transfer.

Date of birth - 06.03.1965

Notice Period - Nil

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