Accounts Payable Data Entry

Vishnu Priya Daddala

*****************@*****.***

Ph- +1-726-***-****

Summary:

Having 8 years of Experience as – Accounts Payable Analyst

As Senior Process Executive – Operations with SAP/ERP/S4 HANA and Oracle PeopleSoft

Strong Knowledge of Accounting and Finance.

I have experience in the End-to-End Accounts Payable process.

Experience on Accounts Payable Module using Oracle PeopleSoft 8.50

Expert in invoice processing.

Code and perform data entry for 200 invoices daily

Check accuracy of inventory against purchase orders monthly

Field to Field mapping from Legacy systems GP, MCF to PeopleSoft.

Knowledge in configuring PeopleSoft General Ledger.

Coordinating with Legacy system consutants to understand the Data volume in different modules like procurement, PO, Accounts Payable, GL and decide on the cut off date for data migration.

Prepare and approve vendor checks, maintaining detailed records of all transactions in Excel

Communicate extensively with upper management and vendors on payments, invoice errors, and any account questions

Processing 3way match invoices, 2way match invoices, PO invoices, and non-PO invoices and Credit Notes.

All AP e-invoices went through the auto-match system. Any invoices that did not auto-match went into an exception queue. The exception que is what I work on to research why the invoice was not auto-matched. Some issues that would occur are due to quantity variance, Price variance, incorrect PO #, etc.

Checked invoices for accuracy and inputted information into Great Plains software

Prepared checks, including receiving signatures from management, and sent to proper vendor

Collaborated with vendors on invoice errors, maintaining excellent customer service reputation for company

All AP invoices were automated whether it was paper invoices where we may have to scan them in the system or digital invoices where the data of the invoice is captured and 2 and or 3 ways auto-matched.

All AP invoices were processed via Bill.com. Invoices were digital invoices; all approvals were completed via Bill com as well as all coding. Within this role all invoices were non-PO. Contracts had to be verified for all invoices over $1k.

Analyze monthly business expenses by function and cost center

Provide interface between the Business and Controllership as needed

Participate in the preparation/development of the yearly plans and budgets

Validating Tax specifications, and GL codes in purchase Order.

Prepare Accrual report and post Accrual entry.

Vendor Query Emails Handling and Taking Client Calls.

Prepare Reconciliation Reports as per stakeholder requirements.

Extracting reports from SAP

Proficient in Microsoft Excel for reporting, creating charts, and Advanced Excel (vlookups, SUM-IFS, INDEX MATCH, COUNT IF, ROUND, MAX.MIN), Mathematical function (SUM, DIVIDE, etc.), Power Query, Pivot Tables

Good knowledge of the POWER BI it is used to model and visualize the data as much as little.

Experience in SQL Navigator

Analyze GR/IR mismatch lines and send for reversal and repost in the correct line.

Experience with SAP T-codes: MIRO, MIR4, ME23N, ME2L, FB03, FK03, FBL1N, OAWD, ZMRBR, /N/BSAR/MENU, MR8M, F-44, SWI1, ZMER, MB51, ZMDF, ZVF077,

Skills:

Application Tools:

SAP/ERP

SAP S4/HANA

Oracle PeopleSoft

SCOOP

GPI

EFF

Virut Tool.

E4P- S4

ECP- ECC

S4H- PE1 (S/4 Production)

Proficient in:

Microsoft Office

Outlook

PowerPoint

Word

Excel

SQL Queries

Experience:

Marathon Petrolium Corporation (Contract) - San Antonio, TX Jan 2023 – Till date

Role: Accounts Payable specialist

Operations with SAP S4 HANA

Responsibilities:

Working on PO invoices.

Processing 1909 documents on daily basis.

Code and perform data entry for 200 invoices daily.

Check accuracy of inventory against purchase orders monthly

Prepare and approve vendor checks, maintaining detailed records of all transactions in Excel

Communicate extensively with upper management and vendors on payments, invoice errors, and any account questions

Knowledge in configuring PeopleSoft General Ledger.

Coordinating with Legacy system consutants to understand the Data volume in different modules like procurement, PO, Accounts Payable, GL and decide on the cut off date for data migration.

Processing 3way match invoices, 2way match invoices, PO invoices, and non-PO invoices and Credit Notes.

All AP e-invoices went through the auto-match system. Any invoices that did not auto-match went into an exception queue. The exception que is what I work on to research why the invoice was not auto-matched. Some issues that would occur are due to quantity variance, Price variance, incorrect PO #, etc.

Checked invoices for accuracy and inputted information into Great Plains software

Receive invoices whether paper or digital

Automate the invoice data. If the invoice is received via paper, then scan the paper invoice. If the invoice is digital, then it would go through an OCR system where the data would be captured via the ERP system. The auto-match will reconcile the invoice via 2 and 3 ways auto-match.

Go through the workflow and or exceptions

Automate the invoices for the process of review and approvals

The invoice will be stored waiting for payment.

Payment of invoice.

Experience:

AAA Insurance (Contract) - Phoenix, AZ Feb 2022 – 2022 Dec

Role: Accounts Payable specialist

Operations with Oracle PeopleSoft

Responsibilities:

Expert in invoice processing with Oracle PeopleSoft 8.508

Code and perform data entry for 150+ invoices daily

Check accuracy of inventory against purchase orders monthly

Creating new Suppliers as needed in PeopleSoft

Knowledge in configuring PeopleSoft General Ledger.

Coordinating with Legacy system consutants to understand the Data volume in different modules like procurement, PO, Accounts Payable, GL and decide on the cut off date for data migration.

Prepare and approve vendor checks, maintaining detailed records of all transactions in Excel

Communicate extensively with upper management and vendors on payments, invoice errors, and any account questions.

Processing 3way match invoices, 2way match invoices, PO invoices, and non-PO invoices and Credit Notes.

All AP e-invoices went through the auto-match system. Any invoices that did not auto-match went into an exception queue. The exception que is what I work on to research why the invoice was not auto-matched. Some issues that would occur are due to quantity variance, Price variance, incorrect PO #, etc.

Checked invoices for accuracy and inputted information into Great Plains software

Receive invoices whether paper or digital

Automate the invoice data. If the invoice is received via paper, then scan the paper invoice. If the invoice is digital, then it would go through an OCR system where the data would be captured via the ERP system. The auto-match will reconcile the invoice via 2 and 3 ways auto-match.

Go through the workflow and or exceptions

Automate the invoices for the process of review and approvals

The invoice will be stored waiting for payment.

Payment of invoice.

Renault Nissan Technology and Business Center (Full Time)

Location : Chennai, India Aug 2019 – Oct 2021

Role: Accounts Payable clerk

Operations with SAP/ERP

Responsibilities:

Participate in monthly financial outlook process – engage with Demand/Commercial team, Functional teams, and Plant Cost Accountants.

Actively support and maintain an environment for strong internal controls.

Verification of vendor invoices and matching with Goods Received note and Purchase Order.

Validating Tax specifications, and GL codes in purchase Order.

Worked on LEAN Methodology

Coordination with stakeholders for payment-related queries.

Weekly & Monthly reports are sent to the top-level clients on time.

Reconciliation of vendor accounts.

Resolving invoice and Payment related queries by coordinating directly with suppliers, Dealers, Treasury, and Business Units.

Preparing and processing accrual entries.

Handling all AP Month and Year End closing activities within Turnaround Time (TAT).

Invoice processing & validations.

Receive invoices whether paper or digital

Automate the invoice data. If the invoice is received via paper, then scan the paper invoice. If the invoice is digital, then it would go through an OCR system where the data would be captured via the ERP system. The auto-match will reconcile the invoice via 2 and 3 ways auto-match.

Go through the workflow and or exceptions

Automate the invoices for the process of review and approvals

The invoice will be stored waiting for payment.

Payment of invoice.

Infosys BPM Ltd (Full Time)

Location : Chennai, India July 2015 – Aug 2019

Role: Accounts Payable clerk

Operations with SAP/ERP

Responsibilities:

Maintained and monitored the fund and equity investments, including inflows, outflows, valuation, risk ratings, performance analysis, and record maintenance.

Uploading Non-Workflow invoices in SAP.

Analyze Parked Documents and resolve the issues of parked documents.

Worked as part of Agile Methodology implementation in the team.

Attending Daily team Meetings.

Analyzing and Resolving the Block Documents (Approval Required, GR/IR mismatch, Price Difference) for payment.

All AP e-invoices when auto-match the auto-match system. Any invoices auto-match, not auto-match went into an exception queue. The exception que is what I work on to research why the auto-matched auto-matched. Some issues that would occur are due to qty variance, incorrect PO #, etc.

All AP invoices were automated whether it was paper invoices where we may have to scan them in the system or digital invoices where the data of the invoice is captured and 2 and or 3 ways auto-matched.

All AP invoices were processed via Bill.com. Invoices were digital invoices; all approvals were completed via Bill com as well as all coding. Within this role all invoices were non-PO. Contracts had to be verified for all invoices over $1k.

Preparing reports like ICS56 report, Accrual report, and BI monthly report.

Resolving the Vendor Queries (Payment Details, Banking Details, etc)

Analyze GR/IR mismatch lines and send for reversal and repost incorrect line.

Attending the client calls for daily requirement.

Reporting weekly basis Kaizen and problem solving.

Always part of LEAN implementation in the team.

Processing 3Way, 2Way and Non – PO Invoices.

Education:

Master Of Business Addministration

JNTU University – Ananthapoor, India August 2015– May 2017

Bachelor’s degree: B. Com Computers July 2012 – June 2015

SV University – Tirupati, India.

Contact this candidate