Barbara Kolowski

Administrative Assistant / Office Clerk

Houston, TX 77088

ad1dcx@r.postjobfree.com

+1-281-***-****

I am highly experienced office clerk, office coordinator and administrative assistant Experienced in Word, Excel, Outlook, QuickBooks, Cortex, HealthPac, PeopleSoft/Oracle, CATS, Fulcrum, MAS90 and other computer programs. Also experienced in billing, parts orders and returns, inventory control, inventory discrepancies and resolutions. I thrive on investigating inventory and shipping discrepancies, correcting them and creating new procedures to reduce future errors. Authorized to work in the US for any employer

Work Experience

Medical Payment Poster

MedAR (Sagis Pathology) - Houston, TX

October 2021 to Present

Posting patient credit card and check payments to accounts in Cortex and HealthPac. Run daily credit card reports. Balance daily work log. Answer phones and take credit card payments. RMA Coordinator

Casinotech - Houston, TX

June 2017 to June 2020

Issued repair RMA's to nationwide customers. Reviewed and processed pricing & policies of the company's repair services. Handled repair requisitions, billing, invoicing and paperwork from customers. Work with other RMA team members in warehouse, tech shop and office to service national customers in the casino gaming machine industry. Work with sales to follow up on customer's requests on their repairs and returns.

Quality Control Clerk

Daniel Measurement & Control (Emerson Process Management) - Houston, TX January 2015 to August 2015

Office clerk for the Quality Control department.

Duties and responsibilities included: Processing and logging aging report for received parts. Worked with receiving personnel to update status of received parts and follow up with any vendors. Collect and file any inspection reports on received parts. Fill out Non Conformance Reports (NCR). Follow up on any delayed NCRS. Follow up with internal inspectors for delays on received parts. Locate and process lost parts. Miscellaneous projects for department manager. Recommended and initiated new procedures for tracking returned parts to vendors.

Billing Clerk

Superior Group - Houston, TX

September 2014 to October 2014

Responsibilities

Temporary assignment for Phoenix Technologies

• Oil and Gas drilling industry

• Enter billing information into Excel template

• Verify company per area billing

• Verify parts repaired, replaced or reworked on inspection paperwork

• Verify correct part numbers on paperwork

• Verify pricing to bill customer for parts used or replaced

• Scan paperwork and save files

• Post work done in activity log

Skills Used

Data entry

Billing

Filing

Order Entry Clerk

Clayton Personnel Services - Houston, TX

March 2014 to April 2014

Enter customer's PO's into MAS90 system

• Verify customer's name and shipping information

• Verify customer's payment terms and accounting status

• Verify inventory in stock to complete customer's PO request

• Verify kit components to complete customer's orders

• Request items to be ordered for customer's PO's via either air freight or ocean freight

• Out of stock items put on reserve to complete customer's PO's when item becomes available

• Customer PO's returned to inside sales if missing information Return Materials Associate/Data Entry

MDSI and TelmarNT - Houston, TX

July 2008 to December 2012

Nov 2009 - Dec 2012 and July 2008 - Nov 2009

• Order and ship spare parts for 40 local and out of state cell tower technicians

• Check inventory to determine availability of requested merchandise

• Contact customer in regards to status of order

• Adjust inventory records to reflect product movement

• Receive, count and stock items, and record data manually or using computer

• Stock items on shelves in an orderly and accessible manner in warehouse

• Determine sequence and release of back orders according to stock availability

• Verify inventory by comparing them to physical counts of stock

• Investigate discrepancies and adjust errors for in house and depot locations

• Pull, pack and ship materials using work devices such as hand tools, carts and pallet jacks

• Purchase new or additional stock, or prepare documents that provide for such purchases

• Examine and inspect stock items for wear or defects, reporting any damage to supervisors

• Dispose of damaged or defective items, or return them to vendors

• File copies of orders received, or post orders on records Warehouse Office clerk

Standard Register, Chicago - Houston, TX

March 1998 to May 2008

Perform general office duties including answering phones, take messages, data entry, office machines

• Maintain and update filing, inventory, and database systems, either manually or using a computer

• Confirm daily shipments of bill of ladings in computer system

• Keep records of materials filed or removed, using logbooks or computers

• Train other staff members to perform work activities, such as using computer applications

• Troubleshoot problems involving office equipment

• Review files, records, and other documents to obtain information to respond to requests

• Verify inventory for customer requests and order materials or supplies if needed

• Track materials removed from files to ensure that borrowed files are returned

• Modify or improve filing systems or implement new filing systems

• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information

Other Work Experiences and skills

Also previous work experience in customer service, switchboard operator, cash bookkeeper/accounts receivable, business teller, acting teller supervisor. Education

Accounting and General Studies

Triton Community College - River Grove, IL

Diploma

Walther Lutheran High School - Melrose Park, IL

Skills

• Billing Clerk, Data entry, 10-Key by touch, Inventory control, Returns, Warehousing, Shipping & Receiving, Returns

• PeopleSoft

• Order Entry

• Multi-line Phone Systems

• Time management

• Microsoft Office

• Microsoft Excel

• Microsoft Word

• Clerical experience

• English

• Customer service

• Microsoft Outlook

Additional Information

• Technical Skills - Computer efficient, proficient in 10 key by touch and other office equipment. Experienced in MS Word, Excel & Outlook, MAS 90, PowerPoint, Oracle & PeopleSoft, Fulcrum and CATS.

• Administration - Can provide assistance to office, warehouse and logistics managers, weekly activity reports, inventory control and other projects as needed by supervisors or managers.

• Customer service - Answer phones & emails from customers, technicians, vendors & shipping suppliers. Direct callers to appropriate department or persons. Help customers resolve problems.

• Key Strengths - Excel at learning new computer programs, industries and projects; develops strong working relationships with coworkers, managers and other key personnel. Highly detailed and self sufficient.

Contact this candidate