Travel Coordinator Administrative Assistant

Dawn Tobasco

ad1coj@r.postjobfree.com 609-***-****

***** ********** **, *********, ** 33569-4123

Objective: I seek to leverage my exemplary skills as an outstanding document processing specialist and team energizer in a highly valued work from home position for a sales, sales operations, or post-sales business support department or upper-level executive for a great company.

Summary: More than three decades of experience with top companies in their fields supporting their SME’s, managers, and upper-level executives. Am a five percenter regarding self-initiative and communication, so able to get a large volume of contracts and other documents reviewed and submitted daily while unsupervised, and yet be a great teammate too. Duties and responsibilities have included working off reports, and then in high volume bringing up documents, checking them for endorsements and compliance with industry, government, and company guidelines, checking them for math and part number errors, dropping completed documents or challenge documents into correct data silos, submitting invoices and commission packets properly so the company and the reps get accurately paid, etcetera.

Skills: A strategic and forward-thinking administrative professional. Am self-motivated, dedicated, and highly organized, so can complete activities towards the achievement of multiple goals simultaneously, yet focus on projects prioritized. Am a skilled communicator who nurtures positive relationships with colleagues at all organizational levels, increasing a company’s proficiency in getting things done, and enhancing a company’s customer service reputation and corporate image with clients. In my past onsite administrative professional positions was often the first “face” of the company for meet and greets too.

Areas of differentiated expertise:

Microsoft Office, including Teams, Outlook, Word, Excel, etcetera; Salesforce including Lightning Force; One Button; Dropbox; Box; Sunnova Partner Connect; Site Capture; Genesis, Snippet; Solar Monitoring Applications including Solar Edge’s and Enphase’s, Social Media use, and in typing, type 70 wpm.

Experience:

Trinity Solar, Inc. – Headquartered in Wall, NJ – 100% Work from Home in FL for me

Document Processing Specialist

Report to manager of team

Worked independently from home, yet was part of a team

Held virtual meetings with team

Worked off spreadsheets

Processed in high volume

Calculated utility rates and KW usage

Reviewed contracts and other documents for compliance

Submitted invoices for payment, other completed or challenge docs for processing

Uploaded and downloaded documents into correct files

Continued…

Dawn Tobasco ad1coj@r.postjobfree.com 609-***-**** Page 2

Chilworth Technology, Inc. – Princeton, NJ

Administrative Assistant

Supported CEO, Officers, Managers and Staff

Formatted sales quotes and created job folders

Ordered office supplies

Prepared meetings for managers by reserving conference rooms, setting-up presentation slide shows

Make travel arrangements

Apply for multi-entry visas

Prepare packages to be shipped using FedEx & UPS

Mincing Overseas Spice Company – Dayton, NJ

Front Desk Receptionist/Administrative Assistant

Supported President, Controller, and office staff

Made travel arrangements

Prepared expense reports

Maintained calendar of events and sent out reminders

Assisted with projects using Excel to calculate company spending

Entered billing, invoicing and orders using Bosanova

Deposited checks daily using online banking deposits

Reconciled bill statements

Took customer orders, confirmed price and ship dates

Ordered office supplies

Prepared packages to be shipped using FedEx & UPS

Community Options, Inc.-Princeton, NJ

Administrative Assistant

•Supported the Executive Director and departments teams

•Coordinated weekly and monthly meetings, reserved and set-up conference rooms, sent e-mail reminders, wrote follow-up minutes

•Assisted in organizing extraordinary events for fund-raisers, worked on special projects and followed-up on details for completion

•Implemented delivery plans of action with vendors to save time and cost for the group homes by shipping and delivering household supplies rather than having them delivered

•Handled scores of phone calls daily

•Communicated with diverse groups of external callers and internal contacts at all levels of the organization

Managed and ordered supplies for the entire organization

Prepared New Hire Packets, set up background check appointments including finger printing, performed reference checks

Created and maintained a filing system for each group home

Efficiently organized for later recovery and use large volumes of information

Continued…

Dawn Tobasco ad1coj@r.postjobfree.com 609-***-**** Page 3

Absolut Contracting, Princeton, NJ

Front Desk Receptionist/Administrative Assistant

Supported Executive Management and Field Managers

Assisted project managers and estimators with project schedules and bids

Obtained insurance for customers and subcontractors

Ordered equipment for the construction projects as needed

Entered billing and collected payment from customers

Copied and distributed architectural drawings to subcontractors

Princeton Orthopedic Associates, Princeton, NJ

Medical Receptionist

Assisted a group-medical practice

Oversaw front-desk check-ins and check-outs, collected co-pays, verified insurances, referrals, entered patient information and billing charges

Prepared patients’ charts

Scheduled appointments for patients and called to confirm appointments

PeopleShare Staffing and Apple One Staffing Agencies – Princeton, NJ - for contracted administrative professional work for various companies:

Assisted the customer service teams

Entered work orders for service requests

Placed purchase orders for materials needed

Schedule appointments with homeowners

Communicated with builders and contractors

Assisted accounting departments

Calculated receivables

Scanned and stored files as needed

Education and Achievement:

Grace Business Institute, New York, NY

Business Achievement Award

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