Ajaishnee Singh

San Fransico, CA 650-***-**** ad1be8@r.postjobfree.com LinkedIn

SUMMARY OF QUALIFICATIONS

Highly analytical accounting professional with 20 years of progressive experience in overseeing accounts payable functions, performing month end close activities, conducting financial reporting, and managing teams. Proven ability to collaborate with cross-functional teams to deliver high-quality projects. Excellent interpersonal communication skills resulting in productive working relationships with internal & external stakeholders. Areas of expertise include:

• Journal Entries • NetSuite • Payroll • Microsoft Excel

• Ad-Hoc Analysis • Reconciliation • Expense Reporting • Troubleshooting

• Team Management • Concur • Financial Analysis • SOX PROFESSIONAL EXPERIENCE

Pfizer

Accounts Payable Supervisor, San Fransico, CA August 2022 – August 2023

• Oversaw Accounts Payable transition to Pfizer Accounting Team

• Reviewed and approved Check, Wire and ACH upload files to the bank

• Reconciled 17 SVB Bank company credit cards

• Held weekly meeting with my direct hire to see the progress of transitions to Pfizer

• Held bi-weekly meeting with 30 Admins and PTP team to make sure all contracts, PO’s and goods are received to complete the smooth transition

• Worked with my Manager to finish month end close and provide FP&A accruals on day 1 Global Blood Therapeutics

Accounts Payable Supervisor, San Fransico, CA November 2015 – July 2022

• Streamlined vendor payment processes by resolving 45 PO issues each week and handling numerous vendor payment inquiries, resulting in a 15% reduction in payment delays and improved vendor satisfaction

• Oversaw the end-to-end AP process by leading a team of four AP Accountants to process an average of 200 invoices and Concur expense reports each week, achieving an average turnaround time of three business days

• Facilitated bi-weekly meetings with the Procurement Team to address and resolve PO issues which reduced open PO discrepancies by 20% within two months, and achieved 100% on-time payments

• Collaborated closely with the Accounting Director to support timely month-end close by providing accruals promptly after period closure to expedite financial reporting processes

• Led the successful transition of GBT's accounting process to Pfizer's Accounting Team by addressing payment inquiries and facilitating seamless invoice uploads during integration

• Mentored and coached a direct report by encouraging her professional growth through relevant training opportunities and holding weekly 1:1 meetings to provide guidance and support

• Generated three comprehensive Concur reports on quarterly employee headcounts, terms, new hires, and expenditures by department and category, facilitating data-driven financial analysis

• Reviewed and tested 15 scripts for NetSuite and Zycus updates by ensuring a smooth and error-free system implementation, reducing potential downtimes and minimizing the risk of disruptions during go-live

• Performed month-end financial closing processes by creating and posting journal entries and performing bank reconciliations, resulting in improved financial reporting accuracy and timely financial statement preparation

• Collaborated with Silicon Valley and NetSuite Implementation teams by testing and implementing check, wire, and ACH uploads, resulting in a 95% reduction in processing errors and improved payment accuracy Ajaishnee Singh

San Fransico, CA 650-***-**** ad1be8@r.postjobfree.com LinkedIn

• Reconciled AMEX and 20 Silicon Valley Credit Cards monthly to enable timely payments and avoid late fees

• Served as Concur Administrator by effectively managing new hire onboarding, role assignments, and weekly payment batches which improved accuracy and efficiency in expense processing

• Reviewed and approved Concur expense reports by generating monthly expenditure reports by category and department, resulting in 90% reduction in expense report errors and improved budget control

• Conducted weekly meetings with Purchasing and Admin Teams by resolving PO-related issues and implementing process improvements, resulting in 25% faster PO processing and improved fund management

• Successfully tested and implemented NetSuite, Concur, Point Purchasing, and Zycus, leading to enhanced data accuracy, streamlined processes, and improved financial reporting capabilities Payroll Specialist, San Fransico, CA March 2015 – October 2015

• Streamlined the onboarding process by adding 50 new hires in ADP WorkForce, ensuring accurate and up-to-date employee profiles, and conducting reference verifications, resulting in a 20% reduction in onboarding time

• Successfully processed bi-weekly payroll for 150 employees on QuickBooks Pro by maintaining 100% accuracy in payroll calculations and ensuring timely and error-free payments

• Implemented ADP WorkForce for payroll processing by collaborating with IT and HR teams to conduct comprehensive testing, resulting in a seamless transition and increased efficiency in payroll management

• Ensured compliance and employee benefits accuracy by accurately processing and transmitting HSA, ROTH, and 401(k) contributions for all eligible employees

• Conducted monthly reconciliations of HSA & ROTH accounts by identifying and resolving discrepancies

• Collaborated with HR and finance teams to troubleshoot and resolve payroll-related inquiries, maintaining a high level of employee satisfaction and minimizing payroll discrepancies

• Prepared and distributed employee paystubs by ensuring clear communication of earnings, deductions, and tax withholdings, leading to increased transparency and understanding among employees Gilead Sciences

Procure to Pay Analyst, Foster City, CA September 2004 – March 2015

• Successfully reconciled AMEX credit card statements and served as Program Administrator by overseeing card activation, cancellation, and expenditure reporting, resulting in efficient expense tracking and accountability

• Conducted comprehensive training for nine new hire employees on Concur expense report creation and submission, empowering them to navigate the system effectively and reduce reporting errors

• Enhanced vendor management by generating three reports for Account Managers each week, offering valuable insights into invoicing, expenses, and payment status, fostering strong vendor relationships

• Managed critical payments, including Board of Directors, Scientific Board of Directors, Jets, Royalty, Rebates, Property Tax, Rents, Utilities, Company Insurance, and Termination checks, ensuring timely disbursements

• Utilized key business performance metrics to analyze Accounts Payable efficiency, identify training opportunities, and drive process improvement initiatives, resulting in an on-time payment rate of 100%

• Played a key role in the successful implementation of Oracle 12, Concur, Brainware, and Prodagio, contributing to streamlined operations and improved financial management

• Showcased versatility and adaptability by rotating and cross-training with the Contract and Finance Clinical group, providing support in invoice coding, contract review, and payment inquiry resolution for different sites

• Held quarterly meetings with all Admins to disseminate process and policy updates within the PTP team which fostered collaboration and ensured alignment across departments Ajaishnee Singh

San Fransico, CA 650-***-**** ad1be8@r.postjobfree.com LinkedIn OTHER RELEVANT EXPERIENCE

Threavance Biopharma Accounts Payable Specialist June 2001 – May 2004 PRO Unlimited Payroll Specialist January 2000 – May 2001 Adecco Senior Treasury Specialist February 1997 – December 1999 EDUCATION

Bachelor in Tourism & Travel Services Management

Lorraine Martin Commercial College, Brisbane, Australia Graduated: June 1988

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