Administrative Assistant Executive
Resume:
Maureen Murtagh Fernandez
ad19pd@r.postjobfree.com
Executive Administrative Assistant/ Sr Paralegal
As a dedicated and highly skilled bi-lingual professional, I have a passion for combining meticulous research and creative problem-solving to produce successful outcomes for clients and within the company. I have served a wide variety of corporate and nonprofit organizations, and I am thrilled at the opportunity to make a positive impact in the community in your company. I also consider myself to be a self-starter, self-motivated and trustworthy EA that has high standards and levels of work and sets to fulfill and accomplish duties and goals that have been set by Executives.
I am looking to return to work after a career break while I cared for a family member and now, I have returned to the area and wish to find the right job. With my track record and recently updated skills, I believe would bring the advertised requirements and more to this position.
During my roles as both EA and as a Paralegal, I have had the opportunity to work with senior partners and handled all corporate, organization and entity changes, registered companies, M/A, minutes, drafting letters and memos, all types of contracts legal research, Trade and Compliance, conduct client interviews and create case documents, including legal complaints, summons, deposition summaries, financial reports/summaries, expenses, managed a $20 million budget, calendars and travel. I was also responsible for handling interactions with district attorneys, opposing council, judges, and court officials to establish collaborative relationships and open lines of communication. I also oversaw a yearly 800 engineer event as an EA that took place in different locations with 70-80 speakers within the company and three more from outside the company we had to interview.
With more than 17 years of experience, I am sensitive to the need for demonstrating the highest levels of integrity and maintaining strict confidentiality for clients and colleagues alike. Trusted relationships are the heart of any practice, and I have received multiple commendations from senior leadership for my ability to foster long-term, high- value client relationships.
In addition to my experience and personal qualities, I have a solid educational foundation and a passion for legal and executive support. I am extremely enthusiastic and would welcome the opportunity to contribute to your continued success.
Thank you for your time and consideration. I'm looking forward to learning more about this position. I'm thrilled by the opportunity to help move the company forward in its operational goals by using my expertise and experience to support the team. Please know I am willing to relocate or work remotely whatever the position allows.
Best Regards,
Maureen A Murtagh Fernandez
(enclosures)
Maureen Murtagh Fernandez
ad19pd@r.postjobfree.com
Executive Administrative Assistant/ Sr Paralegal
Resourceful Problem Solver who combines organization and communication to deliver results including:
Improved relations between offices for international company
Handling all types of legal cases from litigation, H/R, Finance, All types of Agreements, Worker’s Compensation, Mergers and Acquisitions
Effectively managing the legal department
Ensure and maintain confidentiality of all communications and documentation
Diverse Communicator with the ability to transition between and manage communications in multiple situations including:
Multi-lingual (fluency in English and Spanish)
Developing rapport with business professionals and clients from diverse languages and cultural backgrounds
Liaison between levels of upper management and personnel on corporate level
Supervisory and management roles
Exceeds expectations to maximize group performance and oversees efficient calendars.
Operates well with minimal supervision to meet demanding objectives
Areas of Expertise
•Travel Arrangements
•Resourceful
• Adaptable
•Budgeting
•Time Management
•Anticipate needs
•Fast Paced Experience
•Expense Reporting
•Highly Organized
•Team player
•Employee Training
•Tech savvy
•Critical Thinking
•Ability to work under pressure
•Advanced MS Office Suite
•Schedule and Calendar Planning
•Project Management Skills
•Onboarding
•Company culture builder
•Gatekeeper
•Multitasking and Prioritizing
•Strong Attention to detail
•Professional and high-level discretion
•Executive Management – C- Level
•Excellent written and verbal
communication skills
Accomplishments
●Successfully planned a yearly 800 engineering 3-day off-site event. I delegated responsibilities to my 3-member admin team and was responsible in setting up three rooms with AV and making sure the 90 – 120 whitepapers presentations and presenters projected flawlessly. Evening events and breakdown to surveys and reporting to Chief Technical Officer and his team the findings of his event.
●Balanced a $20 million dollar budget that included 18-20 cost centers and provided excel reports to the CFO with various data monthly for current year and adjusted where necessary to help the company and department reach their goals. I also aided in collecting all annual budgets for all cost centers to understand the needs and goals for the following fiscal year; adjusted the final budget plan by quarter and by goal and reported to CFO.
●Answered subpoenas/ searches/ working with outside counsel/Governance IP Council/IP misappropriation investigations/Helped find breach in security in the company and Other IT/IP cases. Handled all cases including litigation, H/R, Finance, Non-Disclosure Agreements, Worker’s Compensation, IP, Patents, Lease Agreements, Engineering, Sales, Service and Maintenance Agreements with all major gas stations and providers. Documented minutes, Responsible for Standard of Conduct and all allegations and claims. Assisted in Trademark, Patent, and Copyright filing. Drafted agreements and letters and review Contracts and Contracts management to fruition. Certificates of Liability
●Managed several Executives calendars and travels (local and international) and all their 14 direct reports (local and international from China to Europe). As well as their expenses. Managed a 700-person building from catering/ supplies/ facilities/ janitorial services/ visitors and security successfully. Attended to all video conferencing and IT needs prior to contacting IT Department.
Career Experience
Career and Personal Development July– November 2023
•Took an intentional pause to focus on fulltime caregiving; Excited and energized to return to work
•Proactively pursued flexible temporary contract work around the schedule I could provide to maintain my skills up to date.
•Proactively pursued and maintained my skills via online classes.
Executive Assistant & Office Manager, Verisk, President of Casualty Solutions March 2023 – Jul 2023
•Managed multiple, ever-changing calendar of appointments and proactively identified and solved for potential scheduling conflict
•Managed multiple, ever-changing calendar of appointments and proactively identified and solved for potential scheduling conflict
•Intense, extensive global and domestic travel planning, end to end management of complex and time sensitive travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, and prepared detailed itineraries
•Coordinated meetings involving all stages of planning including logistics, vendors and materials and various other events for multiple senior executives and a global team across multiple time zones.
•Managed all types of daily office management duties.
•Prepared, reconciled and track expense reporting and reimbursement via Concur.
•Oversaw the set-up and agenda for planning and execution of internal and external events, including researching venues, coordinating guest speakers, scouting locations, coordinating scheduling, accommodations, AV needs and catering
•Organized all highly confidential company files and information.
•Assisted in ad-hoc reports and other requests as needed.
•Assisted with overflow, assistant back-up coverage and day-to-day tasks and provided support to visiting senior business leaders and other C-suite leaders, as needed Handle legal and confidential disclosures and process them accurately and identify a solution.
•Travel and calendaring
•Act as an all-around gatekeeper and strategically manage the President’s time with respect to priorities, goals, and objectives. Monitor inbox, draft email correspondence, and respond on behalf of President.
•Presidents right hand. Help in decision making. Assist with calendar, email, travel, and expenses. All major monthly meetings.
•Contract Management of entire legal operations as well as Project management
•Strategizing and attending future business
•Advising on how to improve new SOPs
•Creating SOPs and creating training material for a higher level of operation
•Reorganizing the SharePoint to allow room for new and upcoming entities
•Proactively and independently gathering information and making recommendations to address questions complex business issues.
•Share Company vision and with little to no direction determine methods accomplish objectives that support department goals or increase their capacity
Executive Administrative Assistant BekaertDeslee NC President of NA March 2022- March 2023
•Act as an all-around gatekeeper and strategically manage the President’s time with respect to priorities, goals, and objectives. Monitor inbox, draft email correspondence, and respond on behalf of President.
•Presidents right hand. Help in decision making. Assist with calendar, email, travel, and expenses. All major monthly meetings.
•Covered for Safety Manager and HR Manager while positions were open.
•Handled all Covid situations – hired nurses
•Event planning for the location Assist with miscellaneous special projects or duties as needed.
•Setting virtual and in-person meetings for Executive and department.
•Arrange and organize travel for Executive
•Work cross-functionally internally and with external vendors to host Organization’s upcoming events.
•Be an integral part to help execute on a varying range of projects.
•Help with various administrative and office duties as assigned.
•Prepare expense reports, process invoices, and track payments.
•Prepare, draft, proofread and execute accurate business correspondence using excellent communication skills.
•Create KPI Dashboard for Executive Monthly and Quarterly meetings
•Assist in Kaizen Programs
•Re-Designed warehouse for Sample room
•Managed multiple Projects (Cleaned -5s the site to set up SOP)
•Created virtual DPM management
Executive Assistant, HanesBrands, NC Chief Digital Officer November 2021 – March 2022
•Support CDO and her 9 Direct Reports international and local teams
•Support all company brands including Champion/ Bali/ Hanes/ Just my Size locally and globally
•Assist in contract support
•Support the team with Travel itineraries /offsite and onsite team meetings through fruition
•SAP support
•Help control/support the $250 million budget
•Maintain and complete expense reports for team
•Maintain and oversee weekly IP and Cybersecurity Technology meeting
•Maintain and oversee SharePoint sites for Technology team
•Oversaw and planned the move of entire IT department
•Streamlined the Vendor onboarding Process for the IT department
•Support entire IT department – helpdesk, CTO, financial, new development, cybersecurity, all Brands locally and globally, Consumer Solutions, Data Governance
•Back up for Sr Executive Admins for CEO CFO CLO.
General Manager Administrative Assistant, Amazon GSO1 Fulfillment Center, NC General Manager July 2020- November 2021
•Manage and complete expense reports for General Manager and HRM
•Maintaining schedules, help plan monthly for Associates with HR, coordinate all catering for meetings, and special events
•Maintain meeting notes, provide conference agendas for all Sr Staff
•Weekly Notices for Associates providing upcoming programs and news
•Management of complex calendars and scheduling with diplomacy and discretion
•Executive Admin Pathway completed
•Trained two launch sites and was the GO- TO in training for Assistants, as well backup for EA with GMAs who are out of the office
•Launched GSO1 successfully
•Chapter Affinity for Latinos leader. We evolved, engaged, and prospered in industry, with focus on women empowerment, resume building, while giving back to local community
Senior Administrative Assistant, Qorvo USA, NC Chief Technical Officer, Chief IP Legal Officer Sept 2014 - April 2020
•Supported the Chief Technical Officer and VP of Mobile engineering and his 15 direct reports. Managed their calendars, local and global travel and all 1500 members of his department locally, nationally, and globally as needed
•Managed the Mobile building planning events, supplies, affairs, vendors, daily duties, decorations, important visitors either on site or off site along with all catering events
•Planned a yearly 800 3-day technical engineering Involving whitepaper proposals, vetting speakers, entertainment and planning several private meeting and dinners and global logistics from site checks, invitations, to swag hand out, AV preparation, F/B and Hotel amenities negotiations, and review and make the final hotel payment
•Managed a $20 million budget that covered 18 Cost Centers.
Ensured each CC handed their annual budget along with projected planning and quarterly spend. Entered the CFA – request for large spend documentation and balanced the budget accordingly.
Prepared financial statements, reports, memos, invoices letters, and other documents for the CFO as needed. Handled basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports
•Was responsible for the weekly global Technology meeting that covered new ideas that only a private group was allowed to attend and ensured the material did not violate any trademark or copyright issues
• Managed the Mobile Technology Platform SharePoint Site and the migration from old SharePoint to new in its entirety clerical duties, including filing, full office management, order supplies
•Worked indirectly (dotted line) for the Chief IP Legal Officer -duties were not limited to: Answering subpoenas/ searches/ working with outside counsel/Governance IP Council/IP misappropriation investigations, I also helped find breach in security in the company and Other IT/IP cases among legal side duties that were available
International Paralegal, Market America VP Legal Counsel September 2012- December 2013
Contract work April 2020 – July 2020
•Work directly under Head of International Department Counsel
•Review all Marketing and agreements.
•Organize legal department completely- started a filing system
•Assist in Opening Rep Offices and entities globally
•Paralegal for the Global regions for Market America Inc.
•Litigation preparation, E-discovery, assist outside counsel with our cases
•Responsible for Standard of Conduct and all allegations and claims
•Assist in Trademark, Patent, and Copyright filing
•Invoices and all areas of administrative duties
•Aid in drafting agreements and letters and review Contracts
•Translate documents, agreements, and remain in constant communication with our Central and Latin American entities and outside counsel in that region.
•Contracts management
•Train and manage paralegal interns
•Keep up with Entity and Organizational Changes – NA and Globally, Operating Organization Chart, Officers, and Directors
•Register Companies, search for registration, and locate Good Standing Certificates for all Market America Affiliates
Paralegal, Gilbarco- General Counsel December 2005 -September 2012
•Worked directly under General Counsel, Associate General Counsel, Sr Counsel, Sr Compliance Counsel, Sr Contracts Counsel
•Kept up with Entity and Organizational Changes – NA and Globally, Operating Organization Chart, Officers, and Directors
•Negotiated, paid, and filed all Invoices as well as managed all areas of administrative duties
•Aided in drafting agreements and letters and review Contracts
•Translated documents, agreements, and remain in constant communication with our Central and Latin American entities and outside counsel in that region.
•Created Contracts management System
•Trained and managed paralegal interns
•Trained legal department (and other departments) on how to use our new contract system
•Organized legal department completely- started a filing system
•Assisted in Opening Rep Offices globally
•Paralegal for the Americas and Global regions for Gilbarco Inc and Veeder-Root Company
•Litigation preparation, E-discovery, assist outside counsel with our cases
•Responsible for Standard of Conduct and all allegations and claims
•Assisted in Trademark, Patent, and Copyright filing
•Assisted the Director Global Import/Export Trade Compliance
•Back up for the Director Global Import/Trade Compliance Trade Management and aided in compliance issues
•Back up for central point of contact for Customs Inquiries and drafting HQ Rulings
•Responsible for maintaining compliance with document retention for Sales department.
•Verifies export compliance by checking to ensure customers are not on the denied parties list and document this in the contract file and SAP.
•Assisted in NAFTA BOMs
Paralegal, TIMCO AVIATION- VP of Legal Affairs ~ 2004-2005
•Handled all agreements and cases including litigation, H/R, Finance, Non-Disclosure Agreements, Worker’s Compensation, Lease Agreements, Engineering and Maintenance Agreements with all major airlines and providers
•Managed VP’s travel schedule and calendar
•Organized legal department completely
•Assisted in hiring process and trained attorneys and assistants
•Managed Shareholders and minute books
Paralegal, Womble Carlysle ~ 2003-2004
•Pharmaceutical paralegal
•Responsible for maintaining, filing claims, complaints for two states
•Translated many documents for other departments in the firm
Personal Injury and Workers Compensation Paralegal:
Lewis & Dagget
Oxner Thomas + Permar
Education
Bachelor’s Degree in International Business, 1998
University of North Carolina at Greensboro, NC
BS International Business
Notary Public 01/26/2028
Professional Training
CLE for Paralegals and Executive Admins
National Federal Paralegal Association
Professional Development for Executive Assistants 2013-2020
Technical Proficiencies
Advanced Microsoft Office, Suite (Word, Excel, PowerPoint) outlook, Ariba, SAP, Lexis/Nexis, Westlaw, Needles, Seaview contract management, Contract Logix, Monday, Wrike, Motion, SharePoint, Kronos, Concur, Blueprint, Skype, Serengeti, Link, Wiki, Microsoft Teams, Amazon Chime, Microsoft Teams, Slack, Zoom, WebEx, Google Workspace, DropBox, LastPassAccess, QuickBooks, AP/AR, Adobe DC, Collections, Visio, PowerBI, negotiations, Video conferencing. HR experience – including payroll- ADP- hiring. Type: 88 WPM.
REFERENCES
1)Ryan Probst Esq. (Former boss at Gilbarco letter attached) Head of Legal at Klockner Pentaplast of America
2)Julio Costa, PhD (Former boss – Qorvo)
VP at Global Foundries
3)David Kennedy – former co-worker at Gilbarco
CIO at Stake Center Locating
4)Juan Marti Caloca
RJ Reynolds
Director of Strategic Forecasting ad19pd@r.postjobfree.com
5)Jose J. Velez Assistant Controller
Plaza Provision Company ad19pd@r.postjobfree.com
6)Ike Patterson Pastor of Life Care 636-***-****
7)Russ McKinney - Reference Letter attached
B. Ryan Probst, Esq. 458 Purple Finch Way Palm Harbor, FL 34683
August 13, 2021
Re: Letter of Recommendation – Maureen Murtagh
To Whom it May Concern:
Dear Sir,
I am writing to recommend Maureen “Mo” Murtagh for the position of Paralegal at your company. I had the pleasure of working directly with Mo during my time at Gilbarco Inc. (“Gilbarco”) as Associate General Counsel. I was Mo’s direct supervisor at Gilbarco and had numerous opportunities to witness her capabilities.
With unquestionable dedication, loyalty, and work ethic, Mo embodies the ideal employee and paralegal. Mo thrives in a challenging and dynamic atmosphere, and has the requisite experience and adaptability to “weather the storm”. With Mo, I had the joy of having someone on my team that I knew I could rely upon to go beyond what is expected, to handle sensitive projects and information, and be an advocate for the team and the legal function.
Mo is also able to work effectively with other co-workers, making her a great addition to the team. Her desire to never stop learning and to continuously improve her skills is extraordinary, and was a critical component of the expansion and success of the Gilbarco legal team – including the creation and management of the legal intern program.
With her abilities, adaptability, and dedication, Mo will make a great Paralegal for your company. Her enthusiasm and commitment to excellence is contagious, and I have no doubts you will be exceptionally pleased with her on your team.
Sincerely,
B. Ryan Probst, Esq.
To Whom it May Concern:
It is my pleasure to strongly recommend Maureen Murtagh Fernandez. I am Russell “Russ” McKinney, a Technical Group Lead in Technology Platforms / Advanced Development in a demanding semiconductor company. I have over 20 years of experience in the semi-conductor industry. What is essential in this line of work, that is consumer driven, is the need for professionals such as Maureen who for the past 5 years has supported the organization and as an individual who uniquely stands out!
Officially assigned to support our CTO, Maureen early on become someone I could go to and depend on to support the challenges I face in engineering. She has that savvy about her which I reflect here: approachable, good humored/natured, competent, courteous, responsive, adaptable, flexible and pays attention to the details.
Some examples of Maureen’s engineering support include video conferencing issues, ordering of engineering administrative (non-standard items necessary in engineering) and supplies (various semi-conductor vendors), maintaining and audit of Capital Expenditures and travel, to name a few. You may not be impressed with the support provided, however, I can absolutely state that in the ever-changing needs of engineering these demands/requests are not trivial and Maureen has been there with a smiling face to meet the demands of engineering.
One final experience of dependability and competency was I had to travel to one of our California design centers and there was an issue with my hotel reservation. I picked up the phone and Maureen calmly and professional handled the situation and made my day as it was very late at night. Is this in her job description, probably not, however it epitomizes her integrity and character.
I am highly confident that Maureen would be a great fit to your company/organization. Not only will she bring the kind of skills and experiences you are looking for in an applicant, she will quickly become an asset and that individual she was to me, awesome!
Please do not hesitate to contact me, credentials below, should you need more information. As a recommendation letter only provides a snapshot of her talents and capabilities, I would be happy to further elaborate on my time working with her.
Regards,
Technical Group Lead
Technology Platforms / Advanced Development Qorvo, Inc. 7628 Thorndike Road
Greensboro, NC 27409-9421 Email: ad19pd@r.postjobfree.com Mobile: 336-***-****
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