Lisa M. Cole

Morristown, NJ ***** 201-***-**** ad19c3@r.postjobfree.com

Administrative Professional

Resourceful and diligent administrative professional with more than 20 years of experience in supporting executives and staff with daily tasks. Talent for navigating complex projects and assignments with minimal supervision or working in a collaborative team setting. Strong customer service and communication skills, in addition to adaptability and a positive attitude.

Areas of Expertise & Technical Skills

C-Level Executive Support

Administrative Tasks

Scheduling / Logistics

Travel Arrangements

Multi-Line Phone System

Marketing & Brand Research

File / Document Management

Event Planning & Coordination

Stakeholder Relationships

Communication Skills

MS PowerPoint / Concur

MS Office (Word, Excel, Outlook)

LANXESS, East Hanover, NJ July 2021 – October 2021

Administrative Assistant

Supported Executive team of 4 Engineers and their respective teams on Chemical Site location

Handle all incoming calls. Respond to website inquiries. Distribute mail daily.

Support all administrative tasks (confidential and non-confidential) when needed

Maintain all training & inspection records related to Safety, Quality, and Production

Coordinate daily with Security Guard & provide any or all visitor approved notifications and badges

Records Retention – prepare documents for off- site storage or destruction

Primary contact for uniform supplier and all Safety PPE items

Invoicing & Account Payables

Workforce System Admin. Monitor system and assist employees as needed

Track vacation for all plant employees

Travel Arrangements for visitors and executives from other locations

Handle Events, Luncheons, Meetings and conference rooms

Assist with onboarding of new employees or temp

Order all office supplies and breakroom supplies for Plant Facility as needed

Robert Half Staffing Agency, Parsippany, NJ January 2020 – March 2020

Executive Assistant

Temporary to Permanent position supporting President/Executive team - Supporting 4 executives

Heavy Calendar management & Travel arrangement

Meeting Coordination

DeVito & Co., LLC, Florham Park, NJ July 2019 – November 2019

Executive Assistant

Supporting three partners to ensure ongoing accounting firm operations are successful. Maintained accounting firm needs through QuickBooks processes including monthly retainer billing and account statements. Reconciling receipts and banking statements along with preparing and depositing checks on a weekly basis. Assisting with tax return documentation, preparation and mailings for required tax deadlines.

Select Highlights:

QuickBooks

Assisting with tax return preparations knowledge of required deadlines

ERA FRANCHISE SYSTEMS LLC / REALOGY, Madison, NJ 2014 - 2018

Administrative Assistant Marketing Coordinator

Supported the ongoing needs of up to four executives and staff to ensure ongoing real estate operation success. Maintained timesheets and expense reports, as well as reconciled receipts and banking statements. Coordinated event planning and logistics, in addition to planning meetings and special events. Onboarded new hires for ERA Franchise Systems LLC.

Select Highlights:

Transitioned to new role in marketing, which extended responsibilities to arranging marketing meetings, researching brand promotion materials.

Set up and maintained a highly-detailed spreadsheet that tracked all brand advertising and marketing events, including assigned team member and due dates.

WEICHERT WORKFORCE MOBILITY, Morris Plains, NJ 2006 - 2014

Executive Assistant

Delivered exceptional administrative support within an organization established to help companies with corporate relocation and workforce mobility solutions. Directly aided five executives and their staff of up to 25 professionals in their everyday needs, ensuring efficient scheduling, document preparation, expense reporting, and internal/external stakeholder communications.

Select Highlights:

Continuously sought out opportunities to improve systems and practices to reduce costs and to save time.

Successfully navigated technology improvements and upgrades to support client needs.

PRICEWATERHOUSECOOPERS LLP, Florham Park, NJ 1990 - 2006

Executive Assistant

Supported the partner in charge of International Tax, Assignment & Consulting Services for 15 years

Select Highlights:

Daily collaboration with diverse teams and professionals from different departments, states and countries which significantly broadened all aspects of my professional expertise. Directly aided Partner and team ensuring efficient scheduling, international & domestic client visits including all travel accommodations, event planning, document & presentation preparation, expense reporting, client cost of living balance sheets, and internal/external stakeholder communications.

Professionalism, trust, and confidentially always required.

Education

Endicott College, Beverly, Massachusetts / Associate Degree, Hospitality Management

Additional Hotel/Restaurant part time employment provided upon request: 20 Years - Bartending & Special Events

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