MARY JANE P. MAGADIA

Zone **, St ***, Bldg **

Bin Mahmoud, Doha, Qatar

+974-********

ad18sx@r.postjobfree.com

Husband Sponsorship

OBJECTIVES

To be able to find opportunity that would enable to utilize my knowledge and skills in different field and allows for advancement, to be able to work with people where I can grow professionally and personally. To develop other specific skills for certain roles. Skills: Computer Literate, Good English Communicator in written and verbal

(MS Word, Excel, PowerPoint, Project Wise Database, ACONEX Database, D365 Database, EDMS Database

EMPLOYMENT RECORD

BUTEC Qatar WLL (June 2021 – April 2023)

Project Name: Development of Doha Air Base

Main Contractor: QDVC

Client: Qatar Emiri Corps of Engineers

Corporate Social Responsibility (CSR Officer)

Following Detailed Audit and Interim Audit with the subcontractors who works with the company for specific project requirements

Reviewing complete/detailed labour rights audit for repeated contracts/work orders/workers/project extension.

Reviewing the subcontractor documents and company requirements for the CSR Approval with the main contractor

Assisting subcon representative for completion of their audit report, submit the detailed report to the main contractor including company papers and workers details.

Meeting with the subcon management for audit requirements

Update and follow up the status of the documents for CSR approval with the main contractor

Maintain the log sheet for the ongoing site works with the company and update daily documents for CSR

Excellent communication and interpersonal skills, including good networking skills with different company

HR Site Admin Officer/Accounts

Following up vacation Leave request/ SL/ Med cert and send to the head office for approval

Payment Request/ CA / ticket copy (for those who booked their own ticket) to follow up as well for HR Approval

Preparing final clearance and Employee exit form of the staff/workers

Coordinating with the head office/HR all the pay slip request of the staff and workers

Following the daily attendance of staff/site workers and the subcon and hired manpower

Preparing the monthly attendance of the workers under subcon and hired manpower

Preparing the overtime report of the workers monthly

Preparing the Indirect manpower activity of workers monthly, updating the workers daily hours in D365

Receiving all the invoices and coordinating with the accounts Singaporean Engineering & Contracting WLL (October 2020 – June 2021) Project Name: JWM Marriot Hotel Tower

Main Contractor: Harinsa Contracting Company

Client: Daphne Hotels Company

Document Controller

Preparing all submittals, document transmittal, submission of shop drawings, technical & material submittal, to the Client and Consultant.

Preparing prequalification’s documents, technical & material submittal for tendering submission.

Uploading of reports/ documents thru Aconex/ Project Wise Database

Updating and sorting all the logs and documentation

Preparing the RFI/ MIR submission and transmittals.

Sorting all the documents needed for daily report, weekly and monthly reports before submitting to Main Contractor

Sorting and distributing incoming correspondence and organizing and sending outgoing correspondence to the client and consultant

Geotechnical & Environmental Solutions (GES) (June 2, 2018 – October 2020) Project Name: Reclamation & Rehabilitation of Al Karaana Lagoon Main Contractor: SUEZ International SAS

Client: ASHGHAL

Document Controller/ Admin Officer

Preparing all submittals, document transmittal, submission of shop drawings, technical & material submittal to the Client and Consultant.

Preparing prequalification’s documents, technical & material submittal for tendering submission.

Uploading of reports/ documents thru Aconex/ Project Wise Database

Updating and sorting all the logs and documentation

Preparing the RFI/ MIR submission and transmittals.

Sorting all the documents needed for daily report, weekly and monthly reports before submitting to Main Contractor

Requisition of quotations and data sheets from the supplier

Provide administrative support on Project Site (overtime, monthly attendance & daily/weekly/monthly reports)

Assist to check and verify staff claims and invoices for project team (daily & monthly expenses)

Sorting and distributing incoming correspondence and organizing and sending outgoing correspondence to the client and consultant

Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department

Provide procurement supports such as contacting suppliers, preparing local purchase orders, material service request form and requisition of quotations

Assist sales department for the submission and follow up quotations Finance & HR Assistant

Preparing expense claims and doing weekly financial reports for accounts department

Preparing cheques and invoices for suppliers and others

Monitoring the cheque records

Updating the fixed asset log and preparing reports at the end of the month.

Preparing payroll every month and coordinating with the CFO

Assist to check and verify staff claims and invoices for project team

Supported month-end closing duties assigned by supervisor along with journal entries for various accounts.

Maintained and reconciled balance sheet accounts- including vouchering including prepaid expenses, deposits and other asset accounts.

Collaborated with other departments to ensure that all expenses were accounted for.

Conducted accounts payable processes training for new hires on daily and weekly basis.

Preparing offer letters and schedule the applicant and newly hired staff

Checking daily/monthly staff attendance

Checking the leaves of the staff (annual/sick leave/holidays)

Coordinate travel arrangements inclusive of air-ticket, hotel accommodation for staff, claims etc.

Assist to check and verify staff claims and invoices for project team

Basic knowledge in QuickBooks.

Preparing offer letters and schedule the applicant and newly hired staff

Preparing expense claims and doing weekly financial reports for accounts department SUEZ International SAS (July 9, 2015- June 2018)

Project Name: Reclamation & Rehabilitation of Al Karaana Lagoon Client: ASHGHAL

Site/ Admin cum Document Controller

Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of Partners and project team members, diverting correspondence to other staff when appropriate

Provide secretarial administrative support including typing and editing documents, processing translations, management of expenses and filing

Provide secretarial administrative support on Project Site

Coordinate travel arrangements inclusive of air-ticket, hotel accommodation for staff, claims etc.

Assist to check and verify staff claims and invoices for project team

Prepare and raise purchases requisition for purchase of office equipment’s for new staff

Maintain open and effective working relationships with senior management and colleagues

Sorting and distributing incoming correspondence and organizing and sending outgoing correspondence to the client and consultant

Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, to produce correspondence and documents and to maintain presentations, records, spreadsheets

Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department

Liaising with colleagues and external contacts to book travel and accommodation

Effectively and efficiently paperwork, documents and computer-based information; maintain meeting room calendars

AL THULATHI TRADING SERVICES & CONTRACTING CO. W.L.L. Doha, Qatar (September 13, 2014- April 9, 2015)

Project Name: Neonatal Intensive Care Unit (NICU)

Client: ASHGHAL

Admin cum Document Controller

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management

Maintain electronic and hard copy filing system

Open, sort and distribute incoming correspondence

Prepares Minutes of Meeting

Create and maintain a filing system that supports efficient information management

Sends and receives documents from external organizations

As document controller responsibility is to control the retrieval of documents

Should have the ability to prioritize, manage time well, and multitask.

Strong personal communication and customer service skills are also essential as they regularly communicate with external and internal business partners. ENCHANTED KINGDOM INC

Office Services Administration Associate (March 12, 2014- August 30, 2014)

Stores, monitors stock level and issues office supplies and materials.

Prepares and monitors Work Order Requests.

Prepares and monitors Request for Payments (RFPs).

Implements and maintains filing/library system for all OSA documents, policies and procedures.

Prepares an accurate and complete monthly reports for all supplies received from the Warehouse within 3 days after end of month.

Prepares and submits accurate and complete monthly reports for all supplies issued to end-users within 3 days after end of month.

Receives documents/correspondences/materials.

Consolidates and documents incoming/outgoing documents/ correspondences/materials.

Turnover to driver documents/correspondence/materials to be dispatched.

Delivers quality guest experience based on EK’s service standards (both products and services, to both internal and external guests).

Projects Enchanted Kingdom’s corporate image (safe and secured rides, attractions and facilities, wholesome family leisure and entertainment, quality shopping and dining experience).

Attends to guests’ inquiries, comments or complaints and refers guests to appropriate authorities for concerns beyond the scope of responsibilities.

Equips with accurate park information, i.e. events, special promotions, products and services, etc.

Performs other related tasks as may be assigned by the superior from time to time. ENCHANTED KINGDOM INC.

Administrative Coordinator (November 20, 2013- February 26, 2014)

Answer all Incoming Calls / Make an Outgoing call

Received and Make radio calls as per advised

Updating monthly work schedule and update monthly overtime report

Managing inventory of office and janitorial supplies

Check availability of department forms (Overtime, Change Time/Day-off/Break-time, Under-time, Employees Pass, Request of Leave)

Records of files on the logbook

Purchased Request monitoring

Routing of Documents: coordinating memos to other departments

Filing and Record Keeping: Always updating file of all incoming and outgoing documents on the binder folder with labels

Prepare Minutes of the meeting

P.J LHUILLIER INCORPORATED (Cebuana Lhuillier)

BRANCH PERSONNEL (Teller) (February 03, 2013- May 24, 2013)

Performing for people and dealing directly with the clients. This includes serving customers regarding their money remittance.

Balance currency, coin, and checks in cash drawers at ends of shifts, and calculate daily transactions using computers, calculators

Cash checks and pay out money remittance from local and international after verifying that signatures are correct, that written and numerical amounts agree, and if the control number given by the clients matched.

Examine remittance forms to verify other information such as dates, bank names/ remittance agents, identification of the persons receiving payments and the legality of the documents.

Enter customers' transactions into computers in order to record transactions and issue computer- generated receipts.

P.J LHUILLIER INCORPORATED (Cebuana Lhuillier)

Area Reliever(Area Admin Officer) (October 03, 2012- February 02, 2013)

Managing inventory of office supplies and monitoring critical level of stocks.

Coordinating between area offices and operating branches about their daily reports.

General clerical duties including photocopying, fax and mailing

Answer and transfer inbound phone calls, record, compile and distribute minutes of meetings SPECIAL PROGRAM FOR EMPLOYMENT OF STUDENTS (SPES) (2008-2012)

(Government Program for Students)

General clerical duties including filing documents, receiving emails. EDUCATIONAL ATTAINMENT

Polytechnic University of the Philippines, Santa Rosa Campus 2008-2012

(Bachelor of Science in Entrepreneurial Management) Gaintech Technical and Development Center, Santa Rosa 2007-2008

(Computer Science)

Palahanan National High School, San Juan Batangas 2003-2007 San Isidro Elementary School, Rosario Batangas 1997-2003 PERSONAL DATA

Birth Date: October 23, 1990

Birth Place: Rosario, Batangas, Philippines

Age: 33 years old

Civil Status: Married

REFERENCES

Available upon request.

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