Accounts Payable Data Entry
Resume:
Natalie Whisonant
Capitol Heights, MD 20743
240-***-**** cell
***********@*****.***
Career Objective:
My career objective is to obtain a challenging accounting position with an opportunity for career advancement.
Society for Human Resource Management June 2022 to Current
Staff Accountant Accounts Payable
Reconcile Prepaid Account
Enter invoices for coding and then approvals.
Journal Entries for Credit Card Transactions
Dual Chapter Membership Payments
Journal Entries to Reclass to the correct expense.
Scanning documents
Reconcile Vendor Accounts
Answering Vendor inquiries
Beacon Hill, Alexandria, Virginia May 2017 to June 2022
Senior Accounts Payable Specialist
Assignments: Society for Human Resource Management, Commercial Lynks
Review and coding of commodity transactions
Data entry of expense and accounts payable transactions
Obtain W-9's for 1099 vendors.
Researching issues related to invoices, payments and checks
Entered transactions for domestic and international wire payments into accounting system
Setup of vendors and clients in the accounting system
Setup/ Enter Donations in NetForum
Data entry of employee expense reports to make sure they adhere to company policy
Printing accounts payable checks
Data entry of employee and contractor expense reports
Reviewing employee expense reports to make sure they adhere to company policy
Use of QuickBooks Pro software
Scanning documents
Entered AR transactions
Prepare invoices for client bill
Addison Group/HireStrategy August 2019 to October 2021
Staff Accountant
Assignments: Plumbing, Heating and Cooling Contractors Association and
Precision Orthopedics Management, Association of Talent Development
Entering Accounts Payable transactions
Reviewing and Entering Expense Reports for Employees
Obtaining W-9 for 1099 reporting
Researching issues related to invoices, payment’s, ACH and check transactions
Review and Coding of transactions
Printing accounts payable checks
Setup of vendors and clients in the accounting system
Year end 1099 Processing of tax documentation
Troubleshoot issues related to invoices, expense reports and disbursements
Entered AR transactions to update client accounts with their payments
Making Virtual Deposits of all incoming checks to correct Bank Account
Prepare invoices for client billing
Journal Entries to Reclass to the correct expenses
Quarterly filing of Virginia Sales and Use Taxes
Security at major conference with ID Badges and external security personnel
Reconcile prepaid accounts
Randstad Staffing, Washington, DC July 2018 to June 2019 Accounts Payable Specialist
Assignments: Pyxera Global and Institute for War and Peace
Use of MIP Software (Sage), Excel
Entering 75-100 Accounts Payable transactions into MIP weekly Obtaining W-9 for 1099 reporting
Setup vendors in the MIP Software
Review and Coding of domestic and international transactions
Reviewing and Entering Expense Reports for Employees
Researching issues related to invoices, payment and checks
Entering Payment of International transactions in various currencies
Answer Multi line phone system via Computer Software DialPad
Ordering supplies for the US and International office, verifying procurement papers.
Vendor account reconciliations and journal entries to handle discrepancies
Year end 1099 Processing of tax documentation.
Bates Trucking Company, Bladensburg, Maryland June 2016 to March 2017 Accounts Payable Specialist
Experienced use of QuickBooks Pro Software Review and coding of complex invoices transactions Entered 100-150 invoices weekly
Printing accounts payable checks
Data entry of employee and contractor expense reports
Reviewing employee expense reports to make sure they adhere to company policy Implemented new A/P policies and procedures
Setup of vendors and clients in the accounting system Journal entries Accounts Payable accounts
Process Payroll for Day Laborers (Subcontractors 150-200) weekly Vendor account reconciliation
Obtain W-9's for 1099 vendors.
Year-end processing of 1099 Tax documents
Researching issues related to invoices, payments and checks Reorganized accounts payable procedures and policies implemented
Robert Half, AccountTemp, Washington, DC May 2010 to June 2016 Various Accounts Payable and Accounts Receivable Positions
Use of various software NetSuite, Concur, Excel, Time Wise, QuickBooks Pro, Great Plains Dynamics and Solomon)
Uploading of expense reports into NetSuite.
Entering US and International transactions into accounting software Prepare invoices for client bill
Review and coding of complex invoices
Setup of vendors and clients in the accounting system Weekly Bank deposits and cash reports Implemented new A/P policies and procedures
Maintain log for 1099 processing track w-9's for 1099 vendors End of the year processing of 1099 vendors
Currency exchange transactions
Processing domestic and international wire payments Petty cash disbursements, reconciling and replenishing
So Others Might Eat, Washington, DC August 2009 to May 2010 Accounts Payable Clerk
Software used Great Plains, Excel, and ADP Payroll software Journal entries for accounts payable
Printing accounts payable checks
Review and coding of complex invoices transactions Data entry of accounts payable transactions
Data entry of employee and contractor expense reports Implemented new A/P policies and procedures
Reviewing employee expense reports to make sure they adhere to company policy Setup of vendors and clients in the accounting system
Ensure timely mailing of weekly disbursement
Assist with providing items requested by accounting and financial staff. Maintain log for 1099 processing track w-9's for 1099 vendors
End of the year processing of 1099 vendors
Entered transactions for wire payments into accounting system Researching issues related to invoices, payments and checks
AccountTemps, Washington DC June 2008 to August 2009
Accounts Payable/Accounts Receivables
Researching issues related to invoices, payments and checks.
Reviewing employee expense reports to make sure they adhere to company policy. Processing employee expense reports thru Wise Track
Troubleshooting vendor issues
Data entry accounts payable transactions
Data entry of employee and contractor expense reports Maintain log for 1099 processing track w-9's for 1099 vendors. Prepare invoices for client billing.
Setup of vendors and clients in the accounting system Review and coding of complex invoices transactions. Maintain accounts payable filing system.
Printing accounts payable checks.
Ensure timely mailing of weekly disbursement
Assist with providing items requested by accounting and financial staff.
Biotechnology in Organization Washington, DC July 2004 to January 2008
Accounts Payable Coordinator
Researching issues related to invoices, payments and checks.
Reviewing employee expense reports and processing with Wise Track to adhere company policy. Reconcile vendor trial balance for any credit balances.
Troubleshooting vendor issues
High Volume data entry of accounts payable transactions Maintain log for 1099 processing
Obtain W-9's for 1099 vendors.
Maintain spreadsheets for recurring transactions.
Review and coding of complex invoices transactions. Maintain accounts payable filing system.
Printing accounts payable checks.
Ensure timely mailing of weekly disbursement
Assist with providing back up documentation for Finance Department
Stay current on accounts payable issues
Timely filing of Sales and Use Taxes
Journal entries for holding account
Journal entries for Credit Cards held by staff
Year End processing of 1099 Tax documents
Disbursement of paychecks, expense checks and parking passes
Security at major conference with ID Badges and external security personnel.
Pepco Energy Services, Arlington VA September 2001 to June 2004 Accounts Payable Clerk
Process multi-company invoices in a centralized accounts payable department
Data entry of accounts payable for multi-company.
Prepare check selection twice a week of invoice disbursements
Troubleshoot issues related to invoices, expense reports and disbursements
Reviewing employee expense reports to make sure they adhere to company policy. Reconcile vendor trial balance for any discrepancies in the balance.
Handling of vendor inquires
Log accounts receivable check for multi-companies
Prepare bank deposit
Maintain log for 1099 processing, track W-9's for 1099 vendors End of the year processing of 1099 vendors
Maintain spreadsheets for recurring vendor's transactions. Review, coding of complex invoices
Maintain accounts payable filing system for multi-companies.
Process commodities of wire transactions for multi-companies.
Printing accounts payable checks.
Ensure timely mailing of weekly disbursement
Assist with providing items requested by PES accounting and financial staff. Ordered Supplies for the Accounting Department
Whisonant Tax & Accounting Services Jan 2004 - Current
Owner & Operator
Tax Preparation for Individual, Sole Proprietors, Partnerships, Limited Liability Corp, and S-Corps
Answer Incoming calls
Consultation on tax related questions
Accounts Payables and Receivables
Typing of Correspondences
Marketing and Advertising
Printing of Tax Refund Checks
Handled all Cash, Check and Credit Card Transactions
Qualifications
Proficient in Microsoft Office XP (Word and Excel, etc.)
Expert Ability with accounting and financial programs such as: Black baud, Lotus 1-2-3, QuickBooks Pro, Quattro Pro, Wise Track, Skyline, Win Team, Solomon Dynamics, Great Plains Dynamics, Time Wise, NetSuite, Concur and NetForum.
Education
Prince George's Community College, Office Automation Training Program, Largo Maryland, September 1995 to January 1996 Certificate of Completion
National Education Center, Computer Operations Program, Washington, DC, July 1990 to February 1991. Certificate of Completion
Lackawanna Junior College, Major Accounting, Scranton Pennsylvania. September 1985 to May 1987. Associate Degree
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