Administrative Assistant Executive
Resume:
Robyn R. Taylor
ad17r4@r.postjobfree.com
QUALIFICATIONS/SKILLS:
Associate Degree in Legal Secretarial Science. I am a licensed Notary Public and a Certified Notary Signing Agent for the State of New York. Demonstrate the ability to handle confidential information appropriately, excellent written and verbal communication skills. Able to stay focused, efficient and effective in managing multiple priorities. Attention to detail in composing, typing, proofing materials. Establish priorities flagging items for Manager’s attention and meeting deadlines. Highly proficient in Microsoft Office program, Concur, P2P; Workflow, and ADP. Experienced in working with Board Members and Senior Executives. Strong interpersonal skills with the ability to work effectively with employees at all levels. Professional conduct and discretion are exhibited under all circumstances. Experienced in the following departments including, but not limited to the Trading Floor, Investment Banking, Fixed-Income, Equities, Insurance and Legal. Experienced and focused while in a remote working environment.
ESQUIRE BANK, Jericho, New York 11753 7/2018- Present
Executive Administrative Assistant
Manage meeting location scheduling for company executive(s).
Answer and respond to phone calls, communicate messages and information to executives,
Maintain calendars.
Interact with Senior Executives and Board Members
Order and maintain office supplies and equipment for the company.
Arrange travel (experienced in domestic and international) and car services.
Process and direct mail and incoming packages/ deliveries.
Greet and direct clients and new staff to the organization.
Register employees for seminars, conferences and training programs.
Process and reconcile employee expense reports, service requests, and vendor invoices.
Maintain company telephone directory.
Engage in special projects.
KELLY SERVICES/ROBERT HALF EMPLOYMENT AGENCY, New York/Long Island 6/2016 – 7/2018
Executive Assistant, Office Manager, Administrative Assistant
Called upon to perform all administrative functions for CEO, CFO, Directors and Vice Presidents in various assignments for the following companies: Roe & Associates, Guardian Life Insurance Company, 1-800 Flowers, Donohue-Cecere and Esquire Bank.
AMERICAN INTERNATIONAL GROUP (AIG), New York, New York 11/2014 - 5/2016
Executive Assistant, Casualty Pricing
Performed essential administrative functions for Global Head of Casualty Pricing.
Prepared business correspondence and presentations for meetings and client investor trips.
Maintained business calendars in Outlook - managed invites, meeting conflicts, 1:1s, weekly, monthly and quarterly meetings, screened and directed phone calls for fast efficient handling of inquiries and/or concerns.
Ordered and maintained office supplies and equipment for new hires and departmental transfers.
Arranged domestic and international travel arrangements – renewed passports, visas, etc.
Processed and reconciled employee and consultant expense reports, service requests, and vendor invoices in firm’s Concur, Web T&E, P2P and Virtual Technology Help Desk: scan, file and copy documents.
Coordinated international and domestic video/audio conferences and interviews.
JPMORGAN CHASE, New Hyde Park, New York 3/2013 - 10/2014
Senior Administrative Assistant to the Market Manager of Business Banking Long Island/New Jersey
Assisted with presentations, documentation and spreadsheets meeting monthly and quarterly deadlines.
Maintained daily calendars, scheduling meetings, appointments and arranging conference calls.
Sent timely and accurate messages to meet the needs of Area Managers and their teams.
Arranged meeting details for Town Halls, Seminars, Focus Groups, Group Training.
Demonstrated high level of professionalism and integrity, technical and nontechnical skills.
Responsible for confidentiality of correspondences, new hire packages and compensation materials.
Ordered and arranged laptops configurations, phone setups, seat assignments, systems access.
Answered phone calls efficiently and appropriately, reconciled and prepared expense reports.
Composed and typed routine correspondence and prepared materials for special events such as invitations, guest list, RSVPs, programs, etc.
CITIGROUP, New York, New York 11/1994 - 7/2012
Executive Assistant to the Global Head of Trade Finance (Manager’s Reporting Line: 65 Individuals)
Administrator Coordinator – Equity Transactions Group – Trading Floor
Administrative Assistant – Fixed-Income Trading Floor
Provided administrative and organizational support in a demanding corporate environment.
Maintained multiple, high-volume calendars, scheduled meetings, reviews, conference calls, off-sites, interviews, video conferences and webinars.
Coordinated extensive domestic and international travel itineraries, obtained visas.
Heavy interaction with Senior Corporate Management including Board of Directors.
Handled confidential correspondence, new hire packages and compensation materials.
Processed vendor payment requests, board dues, internal transfers, new hire packages, analyst-associate placement and setups. Supervised three support staff.
EDUCATION
Nassau Community College, Garden City, New York Associate – Legal Secretarial Science
2023
To Whom It May Concern:
Please consider this letter and attached resume as a formal application for a position with your company.
As seen from the attached resume, I am prepared to communicate effectively and professionally with all levels of management. I have been in the administrative business for many years. I am enthusiastic about the business and fully understand the needs of management and the office environment.
I am confident that my background and work experience as an Executive Assistant, Administrative Coordinator, Office Manager and Administrative Assistant have prepared me to successfully contribute in all aspects of administration.
Sincerely,
Robyn Taylor
ad17r4@r.postjobfree.com
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