Tracy Wagner 541-***-**** / ad16r1@r.postjobfree.com

Skills and Qualifications:

● 20+ years as an administrative professional

● Manage time and resources to meet assigned deadlines under pressure

● Set ongoing priorities in a busy environment to manage overall effectiveness

● Strong written and verbal communication skills as well as data presentation

● Ensure and maintain confidentiality of sensitive matters and materials

● Initiate policies/processes including implementation requiring minimum management intervention

Professional Experience:

Office Assistant

Bob Grant Construction Inc. (Corvallis, OR)

November 2022 - November 2023

● Enter receipts & invoices into the SAGE database

● Enter timecards & receipts into spreadsheets when appropriate

● Manage company specific email and my company email

● File receipts & invoices where and when necessary

● Create & design postcards for company marketing purposes

● Track vehicle & trailer registration and licenses

● Manage inventory for office supplies

● Make PM project books when necessary

● Complete assignments given to me by Supervisor

● Care for office plants & clean office when necessary Medical Transport Driver

Quality Medical Transport Inc. (Albany, OR)

October 2022 - November 2022

● Driving various vehicles to pick up & deliver clients to & from home for appointments

● Keep vehicle gassed up, clean and sterilized inside vehicles Administrative Assistant

Civil West Engineering Inc. (Albany, OR)

January 2022 - August 2022

● Answering phones & maintaining email correspondences for 4 offices in Oregon

● Responsible for monthly compilation of Circuit Rider data for company President

● Responsible for sending monthly billing invoices to clients via email or snail mail

● Keeping track of client billing preferences list for email vs snail mail

● Responsible for organizing yearly company picnic for all 4 offices to come together

● Responsible for company credit card and purchases as directed for 4 offices

● Assist Office Manager with HR files and form requirements

● Facilitated acquisition for new office printer/copier for 3 offices including contract & sensitive negotiations with past copier company difficulties

● Help coworkers and/or Office Manager with any assignments as needed

● Maintain office supplies and office snacks for breakroom Traveling Field Interviewer - NHANES Project

Westat (Rockville, MD)

May 2017 to September 2020

Traveling Field Interviewer working on the National Health and Nutrition Examination Survey requiring 330 days of continuous travel to 15 different counties across the USA. Once at a location, I was assigned 20-166 cases (households) to locate and then contact after a specific amount of preparation was done. I visited each household to ask them a few quick questions which determined if they were eligible to participate in the study or not. It is a collection of statistical data that helps determine the health of our nation as well as creating/modifying programs and services for all Americans. This position required a lot of organizational skills, people skills, adaptation skills, sales techniques, data collection skills, driving skills, packing and unpacking organizational skills, to list just a few necessities. I moved to a new location every 2 weeks to 3 months. Executive Administrative Assistant

Barenbrug USA (Tangent, OR)

August 2010 to November 2015

Performing general and specific administrative support tasks including operating as the Office Manager with supervisory responsibilities, keeping confidential information, holding credit cards and keys to a large manufacturing facility and office building.

● Manage the daily office demands for 35+ people as well as production staff requests

● Greet visitors and vendors, maintain professional and friendly demeanor at all times ● Manage & answer multi-line phones; distribute calls, provide customer service

● Make hotel, shuttle and travel arrangements as needed for staff, visitors & Holdings

● Order office supplies and equipment as needed, ensure stocked supply room

● Manage phone system, changes, updates, voicemail, programming, individual user issues & service

● Cover for absent office staff as needed, run company errands, make company purchases

● Create, maintain and distribute monthly calendar for Oregon staff and Prius calendar for managers and TMs as needed

● Interact with USA and International team, support their needs as well as interact with vendors for multiple purposes across the board

● Responsible for keeping office organized, running smooth & efficiently; report any repair or service necessary

● Supervise, hire, terminate and review Receptionist, Cook and Janitorial Service positions

● Perform accurate data entry for seed tests (enter alpha numeric tests into database)

● Maintain company lists and documents

● Manage Corporate Lodging program for company, update and distribute information

● Organize yearly Company Christmas Party & Company Picnic for up to 200+ people Software:

Word, Excel, PowerPoint, Outlook, various company specific software programs Education:

Associates Degree - Cuesta Community College - San Luis Obispo, CA

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