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Eleanor J. Jackson

Senior Executive Assistant

ad16r0@r.postjobfree.com • 424-***-****

LinkedIn • Rancho Mission Viejo CA

Results-driven and proactive, multilingual professional with international experience and expertise in providing high-level administrative and personal support to C-level executives. Skilled in scheduling, calendar management, travel arrangements, and project coordination. Adept at multitasking and prioritizing in fast-paced environment to facilitate operational efficiency, exceed expectations, and deliver exceptional results. Additional, complementary strengths in performing HR responsibilities to acquire and manage talent for performance improvement. Poised to be recognized as true asset to organization due to dynamic skill set, as well as strong work ethic and commitment towards organizational success. Areas of Expertise

• Administrative & Personal

Assistance

• Operations Management

• C-level Communication

• Cost Analysis & Reduction

• Budgeting & Forecasting

• Schedule Management

• Travel Arrangements

• Events/Tradeshows

• Board Meeting Assistance

• Stakeholder & Vendor Relations

• Database Management

• Metrics Reporting

Professional Experience

Provide high-level administrative and personal support to executives in organization. Schedule appointments, meetings, and conference calls to effectively manage executive calendar and meet business obligations. Prepare meeting agendas, presentations, and minutes. Coordinate all executive meetings, including Board of Directors meetings and events, both in-house and off-site. Manage travel arrangements for executives, including flights, hotels, and rental cars with all logistics for business trips, including itineraries, reservations, and expense reports. Engage in oral and written correspondence by responding to calls and messages. Streamline special projects and events by facilitating team coordination and task delegation to ensure successful completion. Play integral role in recruitment, on-boarding, and training of new staff members along with employee records and documentation. Maintain strict confidentiality with sensitive information, as well as compliance with company standards. Serve as liaison between executives and other internal and external stakeholders, including clients, customers, vendors, and other partners.

Chief of Staff/Sr. Exec Assistant/HR Coordinator A1 Lithium, Newport Beach CA- Aug 2022 - current

• Schedule domestic & international travel arrangements for candidates and Sr. Management

• Coordinate set up of Pilot Plant Site in Utah

• Arrange meetings including ordering catering

• Prepare slide decks

• Coordinate and attend conferences and Trade Shows

• Submit and reconcile expense reports (using Concur expense system)

• Submit Purchase Orders and contracts/SOW’s and reconcile for payment processing

• HR Coordinator (Recruit, Hiring Process, Onboarding)

• Assist Engineering Team

• Manage schedule & calendar of management, including keeping Executive informed of calendar changes & change requests

• Provide administrative support to team

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Sr Executive Assistant JenaValve Technology Inc., Irvine, CA Aug 2019 to Aug 2022

● Managed purchase orders through QAD to accurately and timely process all orders.

● Optimized recruitment process by organizing interviews with new hires and assisting HR with daily requests, resulting seamless procedures.

● Expertly drafted expense reports and invoices for CEO/CFO through Concur, ensuring accuracy of financial records and compliance with company policies.

● Making phone calls, meeting with external clients, and speaking on behalf of the managerial board with external parties.

● Personal support to CEO and CFO: Travel arrangements, appointments and charity function organization.

Executive Assistant/HR Assistant Glaukos Corp, San Clemente, CA June 2017 to Aug 2019

● Researched and selected favorable rates and terms with vendors to enhance the overall experience of investor meetings.

● Collaborated with Legal Department to manage contracts and implement electronic filing systems using Alight software, resulting in improved contract tracking and reduced manual paperwork.

● Responsible for drafting, editing and proofreading documents effectively for external communications.

● Visa applications for executives for both personal and corporate travel.

Executive Assistant Greenwave Systems, Irvine, CA- 2014 to 2017

● Demonstrated excellent communication and interpersonal skills in liaising with executives, Board members, and other stakeholders to ensure effective collaboration and successful outcomes.

● Streamlined business development initiatives by collaborating with executive team to identify new opportunities, develop strategies, and drive growth.

● Single-handedly organized trade show event in Las Vegas for 40 employees, managing all aspects of logistics, planning, and execution.

● Personal support for executives with finance assistance and tax preparation. Page 3 3

Education

BBA- Business Administration

University Of Bern, Bern, Switzerland

Courses & Certifications

aPHR Certification

Basic Psychology Certificate, City University, Zurich Technical Proficiencies

Word, Excel PowerPoint Outlook Access Mac FileMaker Pro SAP QuickBooks Keynote WebEx Visio Concur Liquid Planner Yardi Wunderlist SalesForce Slack NetSuite Zoho Bamboo HR Workday Asana Trello Tripit

Languages

German, Swiss German, French

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