Administrative Assistant Legal

KATHY L. SCHRINER

Macungie, PA

484-***-****

*********@*****.***

SUMMARY: Over 36- years of extensive background in Office Management, Legal and Executive, Assistant Bookkeeping, and Administrative experience. I have an amazing work ethic and am looking for a position that offers stability. I am mature, responsible, reliable, energetic, resourceful, dependable, extremely organized, proficient, quick learner, highly motivated, and express professionalism in tense situations, self-starter who is focused on providing excellence.

EXPERIENCE:

8/2023 to 12/2023

Office Administrator/Bookkeeping Assistant

Cornerstone Consulting Engineers & Architectural Design This was a temporary assignment which has now ended.

• Answering phones and directing calls through a 60 person switchboard

• Create and maintain all job files

• Coordinate all travel (air, car, hotel, etc.) for managers

• Responsible for entering time for billing, creating pre-bills, final invoices, emailing to clients

• Greet all clients; maintain all mail and FedEx shipments

• Keeping track and inputting all employees hours and job costs into Quickbooks for payroll and billing purposes

• Completing Permit applications with various Townships/Cities and pulling permits

• Processing of AR and AP, maintaining vendor files, invoicing and estimating for clients and vendors

• Composing letters and emails for Owner and Managers within the company

• Ordering and maintaining all office supplies

2020 to

2023 Office Manager/Legal Assistant

Confidential

• Answer all incoming telephone calls, take accurate messages

• Maintain Attorney's calendar, schedule appointment, meet with clients

• Prepare and manage all client files and maintain deadlines and court calendars

• E-Filing of legal documents in Lehigh and Philadelphia Counties.

• Compose letters, memos, emails to clients, Attorneys, drafting of all documents for family law, bankruptcy, civil litigation, Wills, POA's HCPOA's, uploading documents to bankruptcy trustees, etc.

• Entering time and upload all documents and correspondence into “MyCase” for all clients, maintain billing and payments

• Ordering and maintaining all office supplies

2016 – 2019 Firm Administrator/Legal Assistant

Peters, Moritz, Peischl, Zulick, Landes & Brienza, LLP

• Efficiently managed the day-to-day operations of the Firm, Partners and staff

• Responsible for all Payroll and HR matters

• Prepare and manage all client files and maintain deadlines

• Compose letters, memos, emails to clients, Attorneys, ZHB’s, etc.,

• Entering time for Partners in PC Law and accurately invoicing clients

• Preparation of all Agreements, Zoning Decision, Leases, Addendums, misc. legal documents

• Maintain all firm bank and trust accounts through PC Law and

• Responsible for all firm Payables / Receivables

• Responsible for maintaining firm Profit Sharing Plan and Partner Distributions

• Processing of AR and AP, maintaining vendor files, monthly invoicing and monitoring of all files

• Monthly reconciliations on all bank accounts

• Preparation of weekly bills list and reports for Partners

• Ordering and maintaining all office supplies and maintenance contracts for equipment 2012 – 2016 Office Manager/Executive Assistant

Re/Max Real Estate

• Oversee all office operations; efficiently managing and organizing office procedures and staff

• Prepare and manage all client files and maintain all commitment dates, complete transaction coordinating

• Compose letters, memos, emails to clients, Agents, Mortgage Brokers, Banks, etc.,

• Preparing Agreements, Reply to Inspections, Leases, Addendums, Listing Contracts, misc. documents related to all Real Estate matters

• Researching and scheduling site tours for clients

• Marketing, creating and distributing various market plans, flyers, literature, mailers, etc., to promote business

• Support the management team; scheduling meetings, calendar management, and various projects

• Handle human resource duties; recruiting, interviewing, hiring, and training of office staff

• Oversee the office staff; providing coaching, counseling and performance evaluations

• Provide customer service & support; processing orders, providing follow up and assistance to customers

• Scheduling contractors and bidding out jobs for REO properties, construction and rehabs

• Preparing market analysis reports for property listings

• Entering and upkeep of all multi-list sites for properties (Trend, LVAR, Realtor.com, Zillow, Trulia, Redfin, LeadStreet, Craigslist, Circlepix, etc.)

• Tracking of office expenses, receivables/payables, paying invoices in a timely manner and maintaining the budget

• Research tax information on county websites and at courthouse for client files to guarantee accuracy

• Maintain confidentiality with clients and associates

• Responsible for office supplies, FedEx and UPS shipments and other misc. office duties 2009 - 2012 Legal Assistant/Secretary

McNamara, Bolla & Panzer, Doylestown, PA

• Greet and direct all clients, answer phones (up to 8 lines) and direct calls to appropriate person

• Create and maintain all zoning and client files for 9 municipalities

• Prepare public notices; ordinances and publications to the newspaper for deadline legal notices for hearings

• Prepare and maintain all client files

• Compose letters, memos, emails to clients, courts, hospitals, doctors, and opposing counsel

• Prepare all legal documents related to Real Estate, Zoning and Litigation

• Schedule client meetings, depositions, hearings, luncheons, firm functions

• Entering time for Partners billing

• Filing of all legal documents at the courthouse

• Research tax information on county websites and at courthouse for client files

• Maintain a high level of confidentiality with all clients and associates

• Responsible for maintaining office supplies and orders for same

• Notarize documents

2004 to 2008 Legal Assistant/Secretary

Hamburg, Rubin, Mullen, Maxwell & Lupin, Lansdale, PA

• I supported a Senior Partner and Associate within the firm

• Prepare and maintain all Real Estate client files;

• Compose letters, memos, emails to clients, courts, hospitals, doctors, and opposing counsel

• Prepare Agreements, Pleadings, Leases, Interrogatories, Complaints, Subpoena, Wills, POA’s, HCPOA’s, and all other legal documents

• Scheduled meetings, closings, depositions, luncheons and miscellaneous functions

• Keep and enter time for monthly billing on a timekeeper program

• Maintain a high level of confidentiality with all clients and related documentation

• My expertise is in Real Estate, Banking, Finance, Domestic, Litigation, Taxation, and Estate Planning. 1998 to 2004 Executive Assistant/Office Manager

Legend Properties Real Estate, Allentown, PA

• Oversee all office operations; efficiently managing and organizing office operations and procedures

• Support President and manage office along with seventeen (17) Agents;

• Maintained transactions of up to $10 million;

• Prepared all Real Estate Documents, Agreements, Addendums, and Letters of Intent, Leases, Letters and Memos, maintaining strict deadlines;

• Preparation of site tours for clients, such as demographics, presentations, site locations and marketing;

• Marketing of properties, brochures, flyers, presentation packages;

• Implemented training for new agents and staff;

• Inputting and maintaining all properties on Web Sites, (MLS, Loopnet, Bizbuysell, Restaurants.com, Company Web Site)

• Invoicing, receivables and payables;

• Organizing Trade Show booths and scheduling of support for same

• Prioritized and managed complex schedules, assignments and travel plans. organizing Company functions, training, meetings;

• Processed expense reports and ensured quick response on reimbursements. EXPERTISE/PROGRAMS:

* PC Law * Quickbooks * MS Office * MLS Systems *Trend/LVAR

* Dictation * Switchboard * Worldox * Time-Keeper *10 Key EDUCATION and

COURSE OF STUDY:

1987-1990 Muhlenberg College, Cedar Crest College

• Real Estate Law

• Business Administration

• Administrative Office Procedures

• Business English and Business Math

SALARY REQUIREMENTS: To be discussed at time of interview REFERENCES, LETTERS OF RECOMMENDATION,

GOOGEL REVIEWS, AND CLEARANCES: Available upon request

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