CARELYN DENISE CALDWELL

Summary:

Strong Accounting and Administrative background with excellent communication skills. Ability to work in a fast-past environment demanding with strong organizational, technical, communication, and interpersonal skills. Committed to quality and dedicated to exceeding objectives and expectations.

Summary:

Skill Highlights

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Microsoft Office

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MicroSoft Dynamics AX

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Microsoft Word (Advanced)

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Yardi

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Microsoft Excel (Advanced)

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Intacct (Sage)

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PowerPoint (Advanced)

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Xero

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QuickBooks (Intermediate)

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Accounts Payable / Receivable

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Professional Experience

Robert Half (Accountemps) – Contract – Accounts Payable/Receivable Specialist and Payroll (Contract) – December 2022 to Present – Companies included: Taps Plastics, San Leandro, CA City of Berkeley (Current Assignment)

Processing Incoming Invoices

Researching/Matching Old and New Invoices

Processing weekly timesheets and verifying eligibility status (Manos and Five Keys)

Receiving and Analyzing Payroll (weekly)

Microsoft Word, ERMA, MicroSoft Dynamics AX, QuickBooks, and Excel

Harborside / FLRISH / Statehouse – Oakland, CA - Senior Accounts Payable Specialist – June 2021 to December 2022

Receiving and Processing invoices

Volume consisted of 300 Invoices per week

Maintaining Weekly and Monthly Close Reports

Leading Accounting Meeting (Providing Weekly/Monthly Status)

Communication with Retail and Corporate Vendor

Xero

Sage Intacct

Robert Half (Accountemps) – Contract – Accounts Payable/Receivable Specialist and Payroll (Contract) – May 2020 to June 2021 – Companies included: Manos Home Care, Oakland, CA Five Keys, Oakland, CA Harborside / FLRISH, Oakland, CA

Processing Incoming Invoices

Researching/Matching Old and New Invoices

Processing weekly timesheets and verifying eligibility status (Manos and Five Keys)

Accrual of cost on a monthly basis

Management of Property Billings

Processing of weekly Check Runs

Ensuring the completion of all On-Boarding documentations (Manos and Five Keys

Microsoft Word, MicroSoft Dynamics AX, Quickbooks and Excel

Veritas Investments – San Francisco, CA - Contract and Construction Administrator – September 2019 to May 2020

Manage the Processing and Completion of Contracts

Manage the Processing of all Conversion/Renovations/Remodelings

Preparation of Contractor/Subcontract Proposals

Assistant with tracking of the implementation of all projects

Tracking and Communicating with Various Vendors

Prepare Financial Reports regarding the status of all projects (including Accounts Payables)

Providing Assistance to Property Managers and Resident Managers

Monthly Reporting and Coordination of all Projects

Microsoft Word, Excel and PowerPoint

Yardi

QED Therapeutics, Inc/BridgeBio – San Francisco, CA - Purchasing and Contract Coordinator (Contract) March 2019 to September 2019

Accounts Payable Coordinator

Accounts Payable

Processing Incoming Invoices

Researching/Matching Old and New Invoices

Audit Preparations/Implementation for IPO

Processing Purchase Order Invoices

Coordinating monthly departmental budgets

Accrual of cost on a monthly basis

Purchasing and Contract Review and Management

Microsoft Word, Excel, Intacct, Stampli

Robert Half (Accountemps) – Contract – Accounts Payable/Receivable Specialist (Contract) January 2018 to March 2019 – Companies included: ARC Document – Alameda, CA Peets’ Coffee – Emeryville, CA Energy Recovery – San Leandro, CA

Processing Incoming Invoices

Researching/Matching Old and New Invoices

Coordinating monthly departmental budgets

Accrual of cost on a monthly basis

Management of Vendor’s Accounts

Management of Property Billings

Processing of weekly Check Runs (ARC Document)

Microsoft Word, MicroSoft Dynamics AX and Excel

School of Urban Missions (SUM) Bible College and Theological Seminary – Oakland, CA - Assistant Business Administer (contract) November 2016 to January 2018

Accounting Specialist to the Executive Business Administrator

QuickBooks and PayPal

Management of Vendor’s Accounts

Management of Student’s Accounts

Accounts Receivables – Deposits, Reconciliations and Credit Cards Statements

Accounts Receivables – Cash Distributions and Financial Aid

Management of Payroll and Stipends

Distribution/Collections of Funds

Coordinate various Executive Board Meetings, Coordinate various office functions

Receptionist, Microsoft Word, and Excel

DeSilva Gates Construction/Gallagher & Burk, Inc., – Oakland, CA - Project Admin April 2015 to October 2016

Administrative Assistant/Accounting Specialist to the Project Manager and Project Engineers

Assistant Office Manager

Coordinating Meetings

Preparation of Contractor/Subcontract Proposals

Assistant with tracking of the implementation of all projects

Coordinate various office functions

Receptionist

Microsoft Word, Excel, and PowerPoint

Gallagher & Burk, Inc., – Oakland, CA - Administrative Assistant/Accountant (contract) May 2014 to April 2015

Administrative Assistant/Accounting Specialist to the Project Manager and Project Engineers

Assistant Office Manager

Coordinating Meetings

Preparation of Contractor/Subcontract Proposals

Assistant with tracking of the implementation of all projects

Coordinate various office functions

Receptionist

Microsoft Word, Excel, and PowerPoint

Tetra Tech, Inc., – Alameda, CA - Accounts Payable Specialist/Administrative Support (contract) May 2011 to December 2014

Processed Accounts Payable

Processed Accounts Receivable

Matched and coded invoices (approximately 100 to 200 invoices weekly)

Track all Accounts Payable and Accounts Receivable on the Purchase Order Tracker (Accounting System)

Analysis of Matching Detail Reports

Manage/Accrued all Equipment

Provide Administrative Assistance to the Project Managers

Code payments to appropriate general ledger accounts for accurate posting, including multi-department cost allocations.

Route vendor invoices to appropriate departments for approval

Maintain fix assets spreadsheets

Communicate with internal customers and outside vendors regarding invoice inquiries/discrepancies and payment status

Assistant with the implementation of all projects (as well as possible future projects)

Coordinate various office functions

Microsoft Word, Excel, and PowerPoint

Delta Dental of California – San Francisco, CA - December 1999 to December 2009 - Senior Executive Administrator

Group/Business Implementation.

Administrative Assistant/Accounting Specialist to the Manager of Group Implementation

Managed all vendor and client relations to include price and product negotiations

Coordinating Meetings

Coordinator for the New Business Task Force (which included the generation of several weekly reports)

Create and Format Presentations

Preparing Presentations by the weekly deadlines

Maintain extension filing systems

Travel Arrangements (both via phone and online)

Preparation of travel packages

Event Planning Coordinator

Research company’s benefits arrangements

Education

Alameda Junior College 1984 Heald Business College 1978

Alameda, CA San Francisco, CA

Business Management Legal Secretarial Computers; Word Processing; Dictation; Typing

Core Accomplishments include: Bachelor’s Degree in Christian Education and Master’s Degree from the Charles Harrison Mason Bible College, Oakland5, CA

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