OLGA L. GARCIA

*** ******** ***, ***** *** Francisco, CA 94080

E-Mail: ad13il@r.postjobfree.com

Home/Cell: 510-***-****

HUMAN RESOURCES GENERALIST/SPECIALIST

FMLA, Workers’ Compensation, LOA

Benefits Administration

Safety Coordinator-planning and presenting monthly safety meetings.

Paycom, ADP eXpert, EzLaborMgt Time Reporting, Workforce Now, ADPRun, HRIS Systems

Paychex, QuickBooks Payroll, Paycom

Broker/Vendor Management

Recruiting

Computer literate – Microsoft Outlook, Excel, PowerPoint,

Employee Orientation - planning and presentation.

Excellent organizational skills with ability to plan, organize and coordinate

multiple and concurrent projects.

HRIS merger related system conversions

401K Administration.

Fluent in written, reading, and oral Spanish.

LifeMoves,, Santa Clara, CA 95054 3/1/22 thru 1.2.24

HR Generalist Retirement 1.2.24

Paycom HRIS system, everyday administration of benefits, LOA, workers’ comp. Update HRIS records. Run census, Benefits eligibility reports. Reconcile all medical reports and invoices. Point of contact for all related issues, health plans vendor management. Assist during open enrollment.

Bay Maintenance Contract, Inc. South SF 9/2018 thru 2/2022

HR/PR - Contract

Payroll process for 100 employees with QuickBooks. Transitioned to Paycom, main point of contact for all HR related issues, health plans vendor management, EDD, new hires process, new hire orientation, terminations, FSA, WC process, office administration, reconciliation of all health plan invoices, assist with open enrollment, some recruiting. Keep personnel records and update HRIS records. Special projects and responsibilities as assigned. Year-end reporting (W2). Conduct semi-annual audits of all payroll records. Prepare periodic payroll reports.

Pacifica Foundation, Berkeley 3/13/18 thru 8/2018

Payroll Specialist – Contract – Short Term

Back-up for Payroll through Paylocity for 122 employees, main point of contact for all HR related issues, health plans vendor management, EDD, new hires process, new hire orientation, terminations, FSA, WC process, office administration, reconciliation of all health plan invoices, assist with open enrollment, some recruiting. Keep personnel records and update HRIS records. Special projects and responsibilities as assigned.

Skyline Construction, San Francisco 11/13/17 thru 01/16/18

Payroll Specialist – Short-Term

Processed Union and regular weekly payroll for 130 employees,. Processed garnishments, benefit deductions and all voluntary deductions. Entered new hire and termination information to Paychex Preview. Reconciled between Sage/Timberline and Paychex.

Zen Hospice Project, San Francisco 01/4/16 Thru 07/15/17

P/R & HR Manager

Payroll administration for 45 employees. Benefits vendor administration and vendor billing, PTO accruals, onboarding process includes background checks and data entry to ADPR, new hire process from start to finish, including management of I-9 verification and orientation. Address employee benefit questions,. Terminations, LOA/FMLA, WC, recordkeeping, reconciliation, work with managers to address and advice on HR matters such as employee complaints. Ensure all employee information is kept according to all federal, state, an local laws. Employment and new hire contracts. Open Enrollment process. Organized Holiday party and other HR and payroll responsibilities as needed.

Sungevity

Benefits Administrator Oakland, CA (02/24/15 thru 12/9/15)

Responsible for LOA/FMLA, WC cases. Processed all on boarding benefits related documentation and worked with payroll to ensure correct deduction transactions. Tracked all new hire eligibility and enrollments. Reconcile medical invoices and prepared payments for payment. Liason with health plan vendors constantly working on making sure all benefit payments were correct. Processed all off boarding documents. Ensured all deductions correct for final checks. Point of contact for all benefit related questions. Responsible for all benefit related garnishments. Daily updates onUltiPro HRIS system. EDD claims. Maintained employee benefit files. Some internal reports.

Jacobs Farm/DelCabo (01/06/14 thru 12/21/14)

HR Generalist

Responsible for all aspects of HR. Administrative support for WC, FMLA leaves, internal reports. Liaisonwith ADP payroll to ensure accurate payment to over 350 employees. Training/presentations, Liaisonbetween benefits provider and company. Complete new hire orientation process. Responsible for termination process from beginning to final check processing. Customer service and support on related HR and payrollmatters to employee population. Translation of employee manual from English to Spanish. Update of various forms. Translation of job descriptions from English to Spanish.

New French Bakery/Starbucks, South S. F., CA (10/2/11 thru 12/28/13)

HR/P/R Specialist

Responsible for supporting 2 manufacturing plants of approximately 700 employees and temporaries through payroll with ADP Xpert. New hire orientation from the beginning of background check to presentation, tour of plant and, entering data in Benefits Module in ADP, creating and, maintained files. Generate misc. internal HR and management reports. Customer service and support on related HR and payroll matters for the retail side of business (20 stores).Participated in job fairs, interviewed and hired for the retail stores.Is liaison between corporate headquarters and NFB. Update and maintain data in Kronos timekeeping system. SAP. Some FMLA, LOA Other HR functions as assigned.

Community Child Care Council of Alameda, Hayward, CA (8/23/10 to 8/17/11)

HR Representative

Process, monitor FMLA, responsible for payroll, and maintain personnel files. Process Leave of Absence and Vacation/sick leave requests. Prepare, update vacation and sick hour reports. Ensure compliance with legal posting requirements.Process new employee hiring,Prepare orientation materials and schedule meetings as needed. Perform data entry and develop paper and electronic files for new hires and updates. Facilitated exit interviews and termination process. Generate misc. internal HR and management reports anniversaries, termination reports, etc.), evaluation, monthly internal as needed. Post job openings, receive, review and screen resumes. Requests and contact references and background checks. Assists in communicating on behalf of 4C’s with third party vendors such as Kaiser. Member of Safety Committee, member of Sunshine Committee (coordinates celebrations of staff birthday events). Process all benefit invoices and work together with accounting to resolve payroll issues.Process payroll with ADP and EzLabor.Liason with third party vendors.

Children’s Council of San Francisco, SF,CA (3/29/10 to8/20/10)

HR Generalist/Temporary-short term

Responsible for the process and monitoring of FMLA Applications.Requests for LOA, Approval/ Denial of LOA Request, documentation of LOA. New hires, maintain all personnel, medical files. Payroll back-up (ADP PC and EZ-Labor)), serve as point of contact for employee issues, assist during Open Enrollment period.Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions and ensured policies, procedures, and reporting are were in compliance. Screening for employment inquiry, review resumes.Respond to benefit plan inquiries. Maintain and update HR forms and materials, including CCSF’s personnel handbook, HR manual and LOA resource guide. Other functions as assigned.

Alaniz Construction, Inc.,Fremont, CA (9/22/08To 12/31/2009)

HR Generalist/Safety Coordinator

Administered policies and programs relating to all phases of human resources activity. Full responsibility for benefits administration. Maintained knowledge of legal requirements and government reportingregulations affecting human resources functions and ensured policies, procedures, and reporting are were in compliance. Ensured compliance with ADA requirements.Performed a wide range of duties supporting the LOA FMLA, Workers Comp.Processes, included advising supervisors on application of policy, counseling employees. Planned and conducted new hire process and employee orientation. Kept records of benefit plans, personnel transactions, terminations, and employee statistics for government reporting. Trained supervisors in terminations, promotions, performance review, safety, and sexual harassment. Assisted with external requests for information such as EDD, and garnishments. Advised foremen in appropriate resolution of employee relations issues. Responded to inquiries regarding policies, procedures, and programs. Administered performance review program to ensure effectiveness, compliance, and equity within organization. Administered benefits programs such as life, health, dental, HSA, LOA’S and disability insurances. Investigated accidents and prepared reports for insurance carrier. Prepared employee separation notices and related documentation, and conducted exit interviews. Managed recruiting process. Searched for ways to recruit, revised job descriptions and posted on Internet via Craig’s list and others. Liaison between third party brokers/ vendors. Responsible for managing Safety program. Prepared and presented monthly safety meetings. Other functions as assigned.

Major Projects and Achievements

Hired as a Temporary and retained as full-time regular employee

Updated/Revised Employee Handbook

Was able to adapt to new industry (Construction)

Revised all HR and Payroll Forms

Established relationship with labor personnel

Revised all personnel job descriptions

Olga L. Machado

Philips & Lite-On/Fremont, CA (2/21/07 – 9/10/08)

HR/PAYROLL ADMINISTRATOR

Worked on the set-up and conversion of new payroll system using Paychex-Preview. Responsible for transition from Paychex to ADP eXpert. Responsible for all aspects of benefits and payroll deductions, prepared and maintained personnel records for all. Responsible for timely and accurate processing of semi-monthly payroll using ADP PayExpert payroll system for 100+ employees. Specific responsibilities included but not limited to overseeing the process of uploaded time hours, terminations, severance, bonus payments, manual/void check processing, LOA’s, and recording 401K activity. Assisted in developing, implementation and maintenance of benefits/payroll policies and procedures. FSA. Reconcile monthly

health, dental, vision premiums payments. Workers Compensation insurance monthly reports and audits. New hire orientation. Serve as point of contact for employees with benefits and payroll questions. Work with agencies & managers to set up potential candidates. Post jobs at various on-line Websites, search for various way of finding potential recruits, screen resumes. Liaison between health plan and 401k brokers/vendors.

Major Projects and Achievements

Hired as a Temporary and retained as full-time regular employee

Successfully completed conversion between ADP eXpert and PayChex payrolls

Reduced the number of payroll and health plan deduction errors

Established a good working relationship with employee population

Established and organized on-going follow-up system within payroll responsibilities

Church on the Hill/Achiever Christian School, San Jose, CA (2005 to 2/16/07)

HR/PAYROLL COORDINATOR

Responsible for the administration of health plan benefits, worker’s comp, LOA, 401K, FMLA AND disability insurance. Responsible for timely and accurate processing of semi-monthly payroll using Paychex Preview for 125 employees. Specific responsibilities include but not limited to overseeing the process of uploaded hours, terminations, severance, bonus payments, manual/void check processing and recording 401K activity. New hire process, Orientation. Responsible for development, implementation and maintenance of benefits/payroll policies and procedures. FSA. Maintain personnel files, recruiting, post jobs with Craig’ List, screen resumes and candidates by telephone and in person. Data entry in Shelby (system used for data entry of offerings/giving’s for church).

Responsible for depositing funds at bank.

Major Projects and Achievements

Purged all personnel files dated as far back as 1956.

Updated all church congregation on Shelby database.

Established relationship and communication between the Spanish and English speaking congregation personnel.

Pacific Bell (1986 to Nov 2000)

ANALYST, HUMAN RESOURCES (1999-2000)

Responsible for the workflow/ process of all personnel movement. Research and analysis, decision-maker for resolving errors and system problems. Determine how best to correct in a timely manner as well as impact on HRIS system, Payroll and other areas in HR such as Benefits Admin. Work as team player with

outside vendors, consultants/programmers, other HR personnel and Payroll to ensure that all business rules, requirements are met, system functionality is adequate and outstanding requests are resolved. Involved in implementation of HR system upgrades and changes. Act as point of contact for HR on coordination of policies and procedures; implementation requests for information from Payroll, Corporate and vendors. Participate in meetings and forums as Subject Matter Expert in Benefits/Payroll/HR systems related issues. Prepare salary adjustments. Responsible for processing all wage increases. Supervise one support staff.

Major Project Achievements

Partnered with Corporate, vendors and Payroll in transitioning the administration of the Health Plans and Defined Contribution Plan (401K) from HR-Benefits Administration to Payroll. Major player in converting to new plan vendors.

Olga L. Machado

Pacific Bell Directory

BENEFITS SPECIALIST, HUMAN RESOURCES (1991 to 1999)

Responsible for all aspects of the Defined Contribution (401K) and Health Plan Coverage

Administration for approximately 2000 employees includes interpretation, communication, training, advice and counsel. New hire orientation, open enrollment, COBRA, Payroll interface. Job evaluations; tracking and processing employee movement; process salary adjustments and awards.

Major Projects and Achievements

Managed the design, development and implementation of the Defined Contributions

(401K) module within the human resources information system (HRIS), Spectrum.

Project managed the conversion and implementation of new vendor for the Defined Contribution (401K) Plan .

Project managed the re-engineering and implementation of new system for the Health Plan Coverage module.

Partnered with Spectrum/HRIS staff to develop Workers’ Compensation/Short Term Disability tracking system.

Implemented WC/ Short Term Disability (STD) manual reporting and tracking system.

Originator of the name for newsletter, Benefits Spotlight, and volunteered to become the editor in order to build interactive communication with, and increase morale of the general employee population.

Pacific Bell Directory

SUPERVISOR’S ASSISTANT, HUMAN RESOURCES (1986 to 1991)

Responsible for the processing of the 401K Savings Plan remittances, reconciliation of detailed payroll data, input of enrollment forms to Spectrum Revelation, fund withdrawal requests, telephone inquiries, reports, Workers’ Comp/Short Term Disability, special projects, voucher preparation. Extreme interface with Payroll, Bank of America, Bankers Trust. Daily contact with employees in assisting to solve various problems.

Major Projects and Achievements

Received President’s Level Award for participating and playing a major role in the Plan, Do, Check Action (PDCA) team to restructure the Defined Contribution (401K) Plan module.

EDUCATION:

Life/health Insurance License 2-2026

University of Phoenix-Bachelors of Science Business Management – July, 2011

CA State Life Agent License - 2-18

Various SHRM courses and seminars – 2022 to 2023

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