KRISTIAN N. PHILLIPS

ad133r@r.postjobfree.com Mobile: 832-***-**** www.linkedin.com/in/kristian-phillips A seasoned Executive Assistant with over a decade of expert coordination, showcasing unparalleled interpersonal and organizational prowess, consistently delivering executive-level support and driving triumph in project outcomes through seamless communication. A dedicated, team-centric professional driven to exceed expectations, relentlessly pursuing growth and excellence in every given opportunity.

EXPERIENCE

Contract Executive Assistant to VP and Senior Directors Stage 4 Solutions (Remote) July 2023 – November 2023

• Demonstrated exceptional dexterity in meticulously managing intricate calendars and conducting biweekly expense reconciliation, showcasing a keen eye for detail and financial efficiency.

• Orchestrated seamless travel arrangements and flawlessly coordinated complex conference events, ensuring smooth logistics and a productive, professional experience for all participants.

• Maintained a highly organized system to track and distribute program updates on a weekly basis, enhancing communication and ensuring all team members stayed informed and aligned with crucial developments.

• Prioritized clear and concise communication within the administrative team, fostering a collaborative and streamlined work environment conducive to optimal productivity and effective teamwork. Contract Executive Assistant /Business Analyst to VP of GTA Americas The E-Team (Remote) February 2022 – December 2022

• Demonstrated exceptional analytical acumen and proactive business acumen by providing indispensable support to the VP and directors, elevating operations within their purview.

• Pioneered process enhancements by leveraging comprehensive data analytics, identifying pivotal areas for improvement and driving transformative changes.

• Cultivated and nurtured robust relationships with external vendors, fostering collaboration and bolstering the efficiency of organizational processes.

• Exercised proactive leadership across the entire project lifecycle, meticulously guiding, designing, and developing initiatives to ensure seamless adherence to requirements and project success.

• Collaborated closely with GTA directors on strategic recruitment initiatives, pinpointing and addressing areas in need of enhancement within the talent acquisition realm.

• Demonstrated exceptional organizational skills by efficiently compiling and disseminating crucial monthly/quarterly metrics and surveys, along with orchestrating uplifting quarterly team morale-boosting activities.

• Revolutionized team productivity by instituting a "positive praise" recognition system during monthly all-staff meetings, leading to a more motivated and engaged workforce.

• Exemplified keen attention to detail and precision by reconciling monthly expense reports, expertly managing the VP's calendar, and orchestrating complex global travel arrangements. Contract Human Resources Coordinator to VP of HR

Robert Half (The Woodlands, TX) September 2021 - January 2022

• Orchestrated seamless recruiting efforts by meticulously coordinating interview schedules, engaging with potential colleagues, and providing timely follow-ups to both hiring managers and recruiters for virtual and in-person career fairs.

• Demonstrated extraordinary multitasking abilities by efficiently managing intricate calendars and concurrent projects, optimizing productivity and driving successful outcomes across various fronts.

• Spearheaded the successful implementation of the Coupa vendor software and conducted comprehensive training sessions for colleagues, streamlining processes and fostering a culture of proficiency.

• Displayed financial acumen by accurately reconciling VP and vendor accounts, and facilitating smooth payroll processing, showcasing meticulous attention to detail in financial operations.

• Exhibited superb organizational skills by flawlessly arranging travel plans and coordinating national meetings and conferences, ensuring a seamless and productive executive engagement. KRISTIAN N. PHILLIPS ad133r@r.postjobfree.com Page 2

• Actively curated and maintained employment records, diligently managing new hires, terminations, leaves, transfers, and promotions, contributing to a well-organized and compliant human resource’s function.

• Ensured efficiency in HR processes by submitting employment verifications, compiling and dispatching new hire packets, and managing company swag, projecting a professional and welcoming onboarding experience.

• Demonstrated financial responsibility by effectively overseeing company expenses and maintaining a meticulous electronic filing system, ensuring accuracy and transparency in financial operations.

• Actively contributed to departmental productivity by efficiently ordering office supplies and providing valuable assistance, streamlining operational processes and promoting a conducive work environment. Temporary Executive Assistant to COO

Dascena (Remote) November 2020 – August 2021

• Expertly juggled and efficiently managed demanding calendaring, employee time approvals via Zenefits, and multiple concurrent projects utilizing the robust capabilities of Google Suite, ensuring seamless operations and productivity.

• Proactively crafted and disseminated impactful staff communication, materials, and meticulously detailed agendas on behalf of the COO, exemplifying a keen understanding of effective organizational communication.

• Fostered and nurtured invaluable relationships with external vendors, ensuring optimal collaboration and efficiency in the procurement processes vital to organizational success.

• Orchestrated end-to-end executive travel experiences and flawlessly executed event planning, demonstrating meticulous attention to detail and exceptional organizational prowess.

• Demonstrated acute analytical skills by scrutinizing grant submissions and took the lead on special projects as needed, showcasing a proactive approach to driving strategic initiatives and securing essential funding.

• Masterfully organized office spaces, displaying proficiency in efficiently assisting with equipment and furniture procurement, contributing to a conducive work environment for enhanced productivity and employee satisfaction. Executive Assistant to CEO

CHI ST. Luke's Health (Houston, TX) January 2019 – October 2020

• Individually managed the complex calendars of the C-Suite, including the CEO, CNO, CMO, and CFO, while also overseeing the creation of impactful PowerPoint presentations, detailed spreadsheets, an intricate office directory, on- call directory, policies & procedures, hospital reports, staff communication, and physician recruitment materials.

• Demonstrated versatile administrative prowess by efficiently handling a myriad of tasks, including the distribution and processing of mail, meticulous call screening, seamless management of conference rooms, strategic procurement of office supplies, and successful orchestration of large-scale events involving 500+ staff members.

• Adeptly coordinated executive travel and intricate conference/video calls using Skype for Business, ensuring a seamless and productive virtual communication experience for top-level decision-makers.

• Organized and oversaw the critical logistics of staff onboarding and meticulously evaluated the patient care experience, showcasing a keen eye for optimizing operational efficiency and enhancing overall service quality.

• Assumed the pivotal role of monitoring and approving director and upper management's time in Kronos, contributing as a timekeeper, and maintaining precise timekeeping records to uphold optimal workforce management standards. Executive Assistant to President

The Woodlands Township, (The Woodlands, TX) June 2017 – January 2019

• Safeguarded the integrity of the President and General Manager's communication, meticulously managing confidential letters and emails with the utmost discretion.

• Championed a culture of unwavering confidentiality, ensuring stringent adherence to privacy standards across all communication platforms.

• Spearheaded comprehensive financial documentation, expertly crafting budget reports, Excel spreadsheets, and PowerPoint presentations enriched with pivot tables, charts, graphs, and images. Additionally, adeptly oversaw procurement processes, optimizing organizational resources.

• Masterfully orchestrated the demanding schedules of the President, General Manager, and Board of Directors, demonstrating exceptional appointment coordination and calendar management expertise.

• Streamlined executive operations by meticulously arranging seamless travel experiences and coordinating high-profile conferences, whether local or on a national scale, to further the organization's strategic objectives. KRISTIAN N. PHILLIPS ad133r@r.postjobfree.com Page 3 Senior Administrative Assistant

MD Anderson Cancer Center (Houston, TX) December 2013 – March 2017

• Produced meticulously formatted Excel spreadsheets and PowerPoint presentations for faculty, integrating tables, charts, graphs, and images to enhance clarity and impact.

• Conducted thorough monitoring and reconciliation of critical company accounts, including activity accounts, PRS, grants, and procurement, ensuring financial accuracy and compliance.

• Efficiently managed coordination and submission of essential documentation for institutional and governmental grants, adhering to stringent regulatory requirements.

• Expertly handled contracts for clinical faculty appointments and conducted annual equipment inventory for the department, maintaining a well-organized system.

• Exercised utmost discretion in managing sensitive and confidential information, ensuring the highest level of privacy and security.

• Streamlined operations by meticulously managing calendars, arranging global travel, conferences, meetings, profiles for visiting scientists, fellows, and department emergency plans.

• Maintained and curated faculty curriculum vitae and bio-sketch in institutional and NIH formats, ensuring compliance with required supporting documents in the FIS system.

• Demonstrated proficiency as a timekeeper in Kronos, overseeing departmental time tracking, and efficiently processing badge, signage, and key requests for new employees. EDUCATION

Bachelor of Science in Business

University of Phoenix - Houston, TX (2012 – 2016)

SKILLS

• Multitasker

• Highly organized

• Professional

• Tech savvy

• Quick learner

• Resourceful

• Solution-oriented

• Self starter

• Team player

• Maintain integrity

• Maintain discretion

SOFTWARE

Proficient in the following software:

• MS Office

• Mac OS

• Adobe

• PeopleSoft

• Visio

• Workday

• Concur

• Kronos

• Web Schedule

• SharePoint

• Skype

• Google Suites

• Zoom

• MS Teams

• Slack

• Salesforce

• Coupa

• Okta

• Nexus

• Eightfold

• Taleo

• ServiceNow

• IT Works

• EPIC

• WebEx

• FIS

• MIP

• TouchNet

• IRIS

• ACES

• CareerTrack

• ResourceOne

• Tableau

Contact this candidate