Christina Horton

Cell: 227-***-**** ad121w@r.postjobfree.com

PROFESSIONAL SUMMARY

Versatile, seasoned professional with two years in extensive for Human Resources Generalist and Recruiting, experience supporting corporations concentrating in the defense industry. Over 10 years of administrative experience in private and government sector and 3 years of Correspondence Management. Technical expertise ranging from HRIS, benefits, acquiring talent, using PeopleSoft, Oracle, Taleo, SharePoint and Paychex.

WORK CHRONOLOGY

IBEX IT BUSINESS EXPERTS/DOT 11-2021-PRESENT

EXECUTIVE ASSISTANT

OFFICE OF CHIEF COUNSEL

Serve as the Executive Assistant for Senior Office Leadership (Chief Counsel). Display decorum, approachability, and professional courtesy to colleagues, customers, and stakeholders.

Display strong critical thinking skills and demonstrate clear judgement and independent decision-making capabilities.

Coordinate all executive administrative duties, schedule meetings, follow-up on requests, prepare executive packages, prepare minutes of meetings, distribute materials, and prepare timecards and travel documents.

Plan, organize, and coordinate internal and external meetings and stakeholder conferences and forums; serve as notetaker and facilitator. Draft reports, briefings, and other documents for communicating agency business.

Work effectively and make quick adjustments in work assignments when priorities or responsibilities change.

Produce executive work products that require minimal revision.

Oversee administrative tasks as assigned by the Executive to include collaboratingwith assigned stakeholders and customers.

Prepare/type executive correspondence, reports, records, and technical papers such as tables, charts, graphs, and presentations as well as various government forms such as requisition forms.

Provide expert proofreading outgoing correspondence to ensure proper format and conformance withprocedural instructions, screen for grammar, spelling errors, punctuation, and content. Review package content to ensure that all necessary incoming and background material is attached to the file.

Reply to general inquiries that do not require technical knowledge of the Executive, or programs under the control of the requesting office. These replies may consist of letters of acknowledgement, acceptance of invitations and cancellations.

Follow up on routine correspondence of a non-technical nature in the Executive’s name or in my own name as secretary to the executive.

Search for, assemble, and summarize information from files and other documents as requested by the executive or office staff in order to reply to correspondence, prepare reports, briefing papers, etc.

Make travel arrangements for personnel as requested. This includes hotel and rental car reservations, plane and train tickets, travel advances, travel authorization requests, travel vouchers, and itineraries.

Manage assigned office files in accordance with statutory record-retention requirements and Departmental policies and directives.

Identify and recommend improvements to processes or more efficient ways to establishing new files and disposing of outdated or otherwise unneeded records.

DIGITALIBIZ/FAA 06/2018-11/2021

Administrative Assistant IV/EA

Provide daily executive administrative support such as technical writing, proofreading, technical editing of word processing and other computer-based documents. Also update calendars, request conference rooms, schedule meetings

Create and analyze multiple data sources to identify problems; analyze and propose solutions and communicate them effectively

Perform other administrative duties related to human resources, IT, security, and facilities management, such as: answering and routing phone calls, escorting guests, in-processing new personnel, burn bag destruction, resolution of IT and network issues, ordering/maintaining supplies, and managing all equipment and furniture inventory.

Correspondence Management Provide in-depth editing of correspondence and other documentation (memorandums, action memos, executive summaries, letters and reports to Congress.), to ensure they are free of errors and adhere to the FAA and DOT’s writing standards.

Monitor, update, implement, and maintain an internal suspense tracking system for correspondence, memos, letters and other documents and projects received.

Screen incoming correspondence. Determine which requests should be handled by the program manager, appropriate staff member or other offices within the LOB

Prepare metrics, weekly action reports of critical suspense data, weekly reconciliation between internal/external program offices of pending/overdue actions

Review FAA orders and notices to ensure adherence to FAA policies and processes

Assist with drafting memoranda and other responses on behalf of the FAA Program Office

Schedule and arrange travel using E2 software

Manage mobility program for domestic and international travel

Take the lead on strategic initiatives important for company culture and company success.

Assist with developing new approaches to office communication strategies and provide strategic counsel on how to implement

Evaluate SOP’s for correspondence process and created SOP’s for processing action items electronically (COVID)

Review taskers containing correspondence and assign them to the appropriate offices, using SharePoint, for review, signature or other action.

Analyze correspondence action items and conduct outreach communication via phone and email, to obtain the status of correspondence actions in SharePoint and EDMS.

Onboard new hires and transfer employees (order GFE, request permissions for access to internal systems, add employee to internal networks)

ERIMAX INC. 04/2015- 06/2018

Civil contractor with seventeen years in the Acquisition, Cyber and Contracts Management industry.

Human Resources Generalist

Provide HR support to employees and managers on business policies and procedures in support of FMLA, STD/LTD administration.

Leave Donation, Retirement, timecard inquires, and general HR administration.

Validated and submit new hire I-9's and Citizenship Verification forms.

Conduct New Hire orientation sessions for newly hired employees and subcontractor personnel.

Coordinate employee out-processing to include resignations, RIF's and Layoffs.

Conducted Exit interviews, generated reports, and identified opportunities for employee retention.

Track and disseminate weekly status reports for new hire, term, and transferred employees.

Support Client organizations with performance issues, policy interpretation, and administration.

Professional Resourcing - Subcontractor Talent Acquisition

Daily Human Resources Generalist Tasks and duties

Manage day-to-day submission of candidate resumes for contract staffing and job requirements.

Assist with aligning candidate's skillsets with specific project demands.

Provide guidance on candidate selection, start dates, and new hire orientation.

Conduct resume review for appropriate classification, level requirements and labor category.

Submit weekly metrics with new hire, terminations, and transferred employees data.

Point of contact to Subcontractor clients and hiring managers on open and closed requisitions.

Facilitate counseling request as necessary for employee issues for subcontractor personnel.

Interact with Facilities Security Officer on clearance requirements for selected candidates.

FLYNN, ABELL & ASSOCIATES LLC 1/2017- 4/2017

Certified Public Accounting firm serving commercial and consumer accounts.

Administrative Assistant (Seasonal Employee)

Manage internal/external meetings and special events for CPA’s.

Establish and maintain highly confidential files and records.

Work with sensitive information with absolute discretion and manage a high volume of details with efficiency and accuracy.

Maintain an up-to-date calendar for the CPA’s and manage and coordinate complex schedules, events, and activities that can change frequently, to ensure the most efficient and effective use of executives' time.

Ensure that the Lead Accountant and leadership are informed of meetings and activities.

Direct company-wide business travel, entertainment, and lodging arrangements for the CPA’s; anticipating the details needed to ensure safe and smooth travel.

Partner with other administrative professionals in the coordination of industry event registrations, attendance and logistics.

Preview incoming mail and take initial action or make recommendations as appropriate for CPA’s.

Compose and prepare correspondence, documents, presentation materials and reports for CPA’s.

Responsible for planning, confirmation and coordination of offsite meetings including confirming hotel, meeting logistics, customer events and attendee group travel arrangements.

Book meeting space, meals, and lodging for visitors and clients of CPA’s.

In advance of all meetings, ensure that the CPA’s has the appropriate background information.

Responsible for problem identification, generating and evaluating alternatives, and coordinating and implementing resolutions to administrative problems to ensure the accomplishment of administrative matters.

Research un-reconciled charges as needed.

Prepare and review travel expense forms and corporate credit card receipts for CPA’s; ensure reimbursement is received.

WORK CHRONOLOGY CONTINUED

CONTRACT EMPLOYEE 10/2014 – 12/2016

Contracts: Alexandria Transportation and Environmental Services

Arlington County Government

Buchanan & Edwards

Washington, Gas

Scheduled appointments, meetings, and conferences as requested. Manage complex calendars of department leader and department staff, using independent judgment based on knowledge of priorities and resources

Arranged for appropriate meeting space and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc.). Use knowledge of accommodations and structure of rooms to provide

Prepared/produced documents including memos, correspondence, reports, presentations, and manuals as required.

Completed required paperwork/communication tools for department.

Answered assigned phone lines and direct calls; use correct telephone techniques and procedures when receiving and making calls; cross-cover other lines as assigned.

Assisted and participate in service projects.

Used your strong customer service and multi-tasking abilities to support a practice by providing administrative support to the clinical team.

Managed the acquisition and distribution of office supplies for department.

Assisted with department’s/division’s projects of moderate complexity. These projects require independent judgment and critical thinking as well as solid organization skills. Projects typically take an extended time to complete. Projects may include conducting research, summarizing data, analyzing budget items, etc.

Cross-cover Admin Assistant lines as needed.

Operated autonomously, with discretion, in a fast-paced and ever changing environment

ADECCO USA

The second largest provider of recruitment and staffing services in the United States, offering human resource services such as temporary staffing, permanent placement, outsourcing, career transition or outplacement.

Administrative Assistant 08/2012– 05/2015

Operated office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Answered multi line telephones and directed callers to the appropriate extensions.

Greeted visitors or callers and handled their inquiries or direct them to the appropriate persons according to their needs.

Set up and maintained paper and electronic filing systems for records, correspondence, and other material.

Reviewed work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

Composed, typed, and distributed meeting notes, routine correspondence, and reports.

US CENSUS BUREAU 04/2010 – 08/2012

Principal agency of the U.S. Federal Statistical System, responsible for producing data about the American people and economy.

Administrative Specialist

Assisted the Bureau with the breakdown of the decennial project which was an over 14 billion dollar project.

Created Spread Sheets and box listings for the records department.

Traveled to LA, WA, KY, NJ, and MA Regional Census Center and Regional Office to closeout offices from the 2010 decennial

Received and accounted for equipment used for the 2010 Decennial

Prepared documents and letters for Personal and Tort Claims

Coordinated and maintained logs for records National Archives

Attended and kept minutes for the RCC, RO, IWG, DRIS, and LCO closeout and downsizing meetings.

Filed claims and reports

Scanned documentation for Equipment and uploading to APMS systems

Contacted vendors/property custodian to complete follow ups for 2010 Purchase Orders that are incomplete

Established new Standard Operating Procedures for packages delivered (UPS, Fed-ex, GWA) in the warehouse.

Provided backup to the Division Chief Secretary for lunch break and other emergencies

Evaluated a team of 10 progress in collecting information for the 2010 Census Survey

Collected time sheets and data entered for the 2010 census and made sure that they were turned in to the LCO in a timely fashion.

Review data obtained from interview for completeness and accuracy.

Contacted individuals to be interviewed at home, place of business, or field location, by telephone, mail, or in person.

Supervised and train others, and maintained staff records.

EDUCATION

Bachelor of Business Administration

University of District Columbia

ATS Systems and Compliance:

Taleo- ADP- Oracle- Monster- LinkedIn- PeopleSoft- OFCCP- Paychex

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