WORK EXPERIENCE

Al Khayareen Gardens Villa *,

Building no. 50, Zone 51 St. 768,

Al Gharrafa, Doha Qatar

****-****

ad11rq@r.postjobfree.com

AL SAMARYA

HOSPITALITY-

SAMRYA GROUP

Dafna Onaiza,

Doha Qatar

Jan 2021 - present

SHEIKH FAISAL BIN

QASSIM AL THANI

MUSEUM

Al Samariya, Al

Shahaniya Doha,

Qatar

Apr 2018 - Jan 2021

Administrative Assistant

cum Secretary to Finance Director & Accounts Department

• Provides administrative and secretarial assistance to the Finance Director and Accounting department.

• Assist with the Annual Revenue Forecast Budget Plan presentation.

• Reconcile bank statements against Tenants’ cash or cheque rental payments.

• Processing supplier invoices, purchase orders, expenses claims, account payments and other accounts payable-related documents

• Maintaining a digital record of all financial transactions, documents, vendors contracts and supplier information

• Ensure all internal or external document submittals, technical reports and company correspondences are properly distributed to concerned departments or external parties

• Control over documentation such as record issues, modification, issuance and track location of project documents, bank documents and government entities

• Drafting letters, invoices, letters, and statements concerning company’s finances and revenue

• Provide a bridge of smooth communication on behalf of Finance Director to address tasks or issues to Accountants, HR Department, Operations and other concerned departments; Determines appropriate course of action, referral, or response

• Numbering, identification, filling and organization of documents both electronic and/ or hard copies.

• Maintain Finance Director’s personal calendar, schedules and coordinate appointments.

Receptionist cum Administrative Assistant

• Welcoming visitors, giving relevant information of programs, activities, events, and guidelines.

• Issuing receipts, processing cash, and credit card payments.

• Answering general correspondence in-person, phone calls and emails.

• Manage the multiple phone lines, administered all the mail, and directing them to the relevant office/personnel.

• Support colleagues for admin-related, HR-related activities, accounting, and procuring issues wherever required.

• Maintaining general office files, organization files, external companies, and other files related to the company's operations.

• Providing administrative and general support to the Museum Director and co-employees.

• Daily Inspections of buildings and grounds including museum lighting, potential safety hazards, and overall general building functions.

• Recording and coordinating any maintenance issues to the Maintenance Manager.

• Schedules the work of the housekeeping team and ensures that the assigned duties are complete and performance standards are met.

• Raising purchase orders of stationary levels, ordering general supplies and office equipment for all departments.

MARIA LAVINIA LOPEZ

A highly resourceful, flexible,

innovative, and enthusiastic

individual who possesses a

considerable amount of

knowledge regarding

administrative, facilities

management and office

procedures. A quick learner

who can absorb new ideas and

is experienced in coordinating,

range of administrative

activities. Well organized and

an excellent team player with a

proven ability to work

proactively in a complex and

busy office environment.

MAINTENANCE

MANAGEMENT

GROUP

West Bay, Doha Qatar

Dec 2015 - Mar 2018

Document Controller

General Tower – West Bay Doha Qatar

Concierge (Maintenance Coordinator)

Al Jazi Real Estate – Al Gharaffa, Doha Qatar

• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.

• Produce and maintain Document Progress Reports to Project Managers

• Process outgoing documentation (transmit to Client and Suppliers/3rd parties)

• Ensure control and coordination of projects documentation and data.

• General document control activities such as photocopying, scanning, analysis of suppliers’ documents compliance with Project standards regarding numbering and all others aspect related to document quality.

• Monitor technical documents and PPM Schedules and approval in accordance with agreed schedule.

• Adhere records retention policies, safeguard information and efficient retrieval of data.

• Monitor and ensure that templates being used are current revision mandate by the project/client.

• Consolidate the monthly KPI reports and all other report

(Daily/Weekly/Monthly required by the Client/project.

• Prepare Condition Report of all Maintenance work for corrective and renovation work.

• Attend the Residents’ complaints and request and transfer any work orders to the Maintenance team.

• Overseeing the excellent presentation of common areas and personnel.

• Recording of access to contractors and any keys and cards distributed.

• Prepare work permits and ensuring all precautions are in accordance with QHSE requirement.

• Maintaining records of all incident reports, safety violations, repair requirements for equipment, property damage and/or theft, unauthorized persons within area, and any unusual events.

HONDA MOTOR

SPORTS

INCORPORATED

Philippines

Sep 2010 - Dec 2015

Service Advisor

• Monitoring repair work and reassuring the motor vehicle will be ready when promised and update the customer if delays are expected.

• In-charge of boosting company’s sales by recommending optional services and accessories to clients.

• Informing customers to advise how much work will cost and get approval to proceed with the repairs.

• Reminding customers to maintain the Preventive

Maintenance.

• Schedule to keep their motorcycle working good condition

& to reduce likelihood of failure.

• Stock’s control and quality management of spare parts can timely access e.g., fast moving spares.

• Keep up to date and maximizing current promos

opportunities and product pricing.

• Fulfill all reasonable requests from clients to ensure their comfort, satisfaction on company's product and services offerings.

SKILLS

TIME MANAGEMENT SKILLS CUSTOMER NEEDS ASSESSMENT

FILE/RECORDS MAINTENANCE REPORTS GENERATION AND ANALYSIS EXCELLENT COMMUNICATION CUSTOMER SERVICE

QUICK LEARNER CREATIVE PROBLEM SOLVING

CUSTOMER SATISFACTION

EDUCATION

BACHELOR OF SCIENCE IN COMMERCE – Major in Business Management LYCEUM NORTHWESTERN UNIVERSITY

Dagupan City, Philippines 2005

TRAINING & COURSES

ICON

TRAINING

CENTER

June 15, 2021-

Oct 30, 2021

QATAR RED

CRESCENT

Oct 2020

ICON

TRAINING

CENTER

Jan 2018

MAINTENANCE

MANAGEMENT

GROUP

Mar 2017

I CDND

fnngfmKC

Interior Designing

First Aid & CPR with AED Training

Basic Document Control Training

Maintenance Work Handheld Device with Oracle System I hereby declare that the information given in this application is true and correct to the best of my knowledge and belief.

Maria Lavinia Lopez

Contact this candidate