Accounting & Finance Administrator
Resume:
WORK EXPERIENCE
Al Khayareen Gardens Villa *,
Building no. 50, Zone 51 St. 768,
Al Gharrafa, Doha Qatar
**************@*****.***
AL SAMARYA
HOSPITALITY-
SAMRYA GROUP
Dafna Onaiza,
Doha Qatar
Jan 2021 - present
SHEIKH FAISAL BIN
QASSIM AL THANI
MUSEUM
Al Samariya, Al
Shahaniya Doha,
Qatar
Apr 2018 - Jan 2021
Administrative Assistant
cum Secretary to Finance Director & Accounts Department
• Provides administrative and secretarial assistance to the Finance Director and Accounting department.
• Assist with the Annual Revenue Forecast Budget Plan presentation.
• Reconcile bank statements against Tenants’ cash or cheque rental payments.
• Processing supplier invoices, purchase orders, expenses claims, account payments and other accounts payable-related documents
• Maintaining a digital record of all financial transactions, documents, vendors contracts and supplier information
• Ensure all internal or external document submittals, technical reports and company correspondences are properly distributed to concerned departments or external parties
• Control over documentation such as record issues, modification, issuance and track location of project documents, bank documents and government entities
• Drafting letters, invoices, letters, and statements concerning company’s finances and revenue
• Provide a bridge of smooth communication on behalf of Finance Director to address tasks or issues to Accountants, HR Department, Operations and other concerned departments; Determines appropriate course of action, referral, or response
• Numbering, identification, filling and organization of documents both electronic and/ or hard copies.
• Maintain Finance Director’s personal calendar, schedules and coordinate appointments.
Receptionist cum Administrative Assistant
• Welcoming visitors, giving relevant information of programs, activities, events, and guidelines.
• Issuing receipts, processing cash, and credit card payments.
• Answering general correspondence in-person, phone calls and emails.
• Manage the multiple phone lines, administered all the mail, and directing them to the relevant office/personnel.
• Support colleagues for admin-related, HR-related activities, accounting, and procuring issues wherever required.
• Maintaining general office files, organization files, external companies, and other files related to the company's operations.
• Providing administrative and general support to the Museum Director and co-employees.
• Daily Inspections of buildings and grounds including museum lighting, potential safety hazards, and overall general building functions.
• Recording and coordinating any maintenance issues to the Maintenance Manager.
• Schedules the work of the housekeeping team and ensures that the assigned duties are complete and performance standards are met.
• Raising purchase orders of stationary levels, ordering general supplies and office equipment for all departments.
MARIA LAVINIA LOPEZ
A highly resourceful, flexible,
innovative, and enthusiastic
individual who possesses a
considerable amount of
knowledge regarding
administrative, facilities
management and office
procedures. A quick learner
who can absorb new ideas and
is experienced in coordinating,
range of administrative
activities. Well organized and
an excellent team player with a
proven ability to work
proactively in a complex and
busy office environment.
MAINTENANCE
MANAGEMENT
GROUP
West Bay, Doha Qatar
Dec 2015 - Mar 2018
Document Controller
General Tower – West Bay Doha Qatar
Concierge (Maintenance Coordinator)
Al Jazi Real Estate – Al Gharaffa, Doha Qatar
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Produce and maintain Document Progress Reports to Project Managers
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
• Ensure control and coordination of projects documentation and data.
• General document control activities such as photocopying, scanning, analysis of suppliers’ documents compliance with Project standards regarding numbering and all others aspect related to document quality.
• Monitor technical documents and PPM Schedules and approval in accordance with agreed schedule.
• Adhere records retention policies, safeguard information and efficient retrieval of data.
• Monitor and ensure that templates being used are current revision mandate by the project/client.
• Consolidate the monthly KPI reports and all other report
(Daily/Weekly/Monthly required by the Client/project.
• Prepare Condition Report of all Maintenance work for corrective and renovation work.
• Attend the Residents’ complaints and request and transfer any work orders to the Maintenance team.
• Overseeing the excellent presentation of common areas and personnel.
• Recording of access to contractors and any keys and cards distributed.
• Prepare work permits and ensuring all precautions are in accordance with QHSE requirement.
• Maintaining records of all incident reports, safety violations, repair requirements for equipment, property damage and/or theft, unauthorized persons within area, and any unusual events.
HONDA MOTOR
SPORTS
INCORPORATED
Philippines
Sep 2010 - Dec 2015
Service Advisor
• Monitoring repair work and reassuring the motor vehicle will be ready when promised and update the customer if delays are expected.
• In-charge of boosting company’s sales by recommending optional services and accessories to clients.
• Informing customers to advise how much work will cost and get approval to proceed with the repairs.
• Reminding customers to maintain the Preventive
Maintenance.
• Schedule to keep their motorcycle working good condition
& to reduce likelihood of failure.
• Stock’s control and quality management of spare parts can timely access e.g., fast moving spares.
• Keep up to date and maximizing current promos
opportunities and product pricing.
• Fulfill all reasonable requests from clients to ensure their comfort, satisfaction on company's product and services offerings.
SKILLS
TIME MANAGEMENT SKILLS CUSTOMER NEEDS ASSESSMENT
FILE/RECORDS MAINTENANCE REPORTS GENERATION AND ANALYSIS EXCELLENT COMMUNICATION CUSTOMER SERVICE
QUICK LEARNER CREATIVE PROBLEM SOLVING
CUSTOMER SATISFACTION
EDUCATION
BACHELOR OF SCIENCE IN COMMERCE – Major in Business Management LYCEUM NORTHWESTERN UNIVERSITY
Dagupan City, Philippines 2005
TRAINING & COURSES
ICON
TRAINING
CENTER
June 15, 2021-
Oct 30, 2021
QATAR RED
CRESCENT
Oct 2020
ICON
TRAINING
CENTER
Jan 2018
MAINTENANCE
MANAGEMENT
GROUP
Mar 2017
I CDND
fnngfmKC
Interior Designing
First Aid & CPR with AED Training
Basic Document Control Training
Maintenance Work Handheld Device with Oracle System I hereby declare that the information given in this application is true and correct to the best of my knowledge and belief.
Maria Lavinia Lopez
Contact this candidate