Office Manager Accounts Payable
Resume:
JENNIFER.A.ALVARADO
@GMAIL.COM
JA
OBJECTIVE
Extremely organized
professional with high sense of
discretion and confidentiality
and excellent communication
skills. Excellent time
management skills and ability
to multi-task while working
within deadlines and time
constraints. Over 15 years of
administrative experience and
client service skills to
efficiently manage office
procedures and inventory as
well as 3 years of experience
handling federal HR practices,
financial and accounts payable
duties within a professional
environment.
SKILLS
Great multi-tasker. Passionate
about special needs and
community. Will take time
needed to learn anything that
will help me in that community
including learning ASL.
Incredibly organize and
JENNIFER ALVARADO
ADMINISTRATIVE PROFESSIONAL
EXPERIENCE
DEVELOPMENT SPECIALIST • PROMISE NEIGHBORHOODS LV • OCTOBER 2018 TO PRESENT
Initially hired in 2018 to be Office Manager. 3+ years in, I’ve transitioned to Development and Fundraising.
Strategizing, budgeting the fiscal year, sustaining donors, re- engaging former supporters. Seek out grants and discretionary funding in order to serve our community. Policies and procedures – write up and distribute, manage. Create campaigns, engage donors to support the organization, programs, and community initiatives.
Office Manager: Perform general office duties, as well as oversee an admin team of 4 and an organization of approximately 25 - delegate responsibilities as required; Receive receipts, invoices, etc. and collect necessary data to pay out services, reimbursements, bills etc. Maintain HR database for new hires, draft contracts, ensure all hiring documents are complete, welcome letters, PTO/Sick days when applicable and creating addendums for our handbook as new policies are put in place. Onboarding from beginning to end, including probationary periods and tracking benefits. Change of status policies for resignations, termination, and promotions. Fleet vehicle information, maintenance, MVR reports, FBI Background checks, gas cards. Assist with receiving all required background and child clearances to work within the non-profit world as well as community and within school systems. Verify employment via E- Verify. Proper HR filing practices, both physical as well as digital. Train staff on invoicing, timesheets, any admin tasks they may require, to complete their position tasks. Event planning. Maintain website and organizational calendar. Payroll - gathering hours, verifying, and processing payroll and direct deposits/live 2
professional. Proficient with
MS Office, Jetpay/Webpay,
iSolved Payroll Systems,
Google Drive/Docs,
QuickBooks, Avid, PayPal,
Cash App, Venmo, all social
media platforms, blogging
platforms, Flickr, Kindful,
GoFundMe, Skype, Google
Meets, Zoom, Discord,
Microsoft Teams, Slack,
Monday, Dropbox, and all
mass cloud management
systems/platforms. Platforms
and apps I am not yet familiar
with, I am able to learn with
ease.
checks. Maintain grant and federal donation platforms, SAM and Grant.gov. Providing yearly 360 reviews, as well as tracking anniversary dates for accuracy.
VIRTUAL ASSISTANT • SELF EMPLOYED • OCTOBER 2008 – OCTOBER 2019
Created my own work stream, assisting professionals and individuals with administrative needs. Completing paperwork, responding to emails, budgeting, scheduling, answering and returning calls, meeting minutes etc. in order to provide for my child while learning about special needs education. EDUCATION
DIPLOMA • 2019 • LEHIGH VALLEY UNIVERSITY (ABS FORMERLY) Business Operations – Accounting, Bookkeeping, Computer Literacy, Mathematics, every skill required to run your own or any business from top to bottom. GPA – 3.7
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