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Tavia Mack-Diaby

Accomplishments

Reduced the open invoice cycle time in SharePoint from 60 days to 30 days by implementing new procedures with AP managers

Invoices with discrepancies had surpassed net terms leading to payments past due

Fine-tuned the new JDE to command process, first MU to test in 2016

Implemented a new process for inventory management across 23 plants

December 2017 became a licensed drone pilot.

Headlined research and development phase of stockpile reporting for inventory purposes using drones while obtaining remote pilot license.

Trained plant managers on using stockpile app for inventory

Trained other team member to be back up to myself while focusing on revenue and plant needs.

Continuously generate revenue which resulted in additional tanker purchased to increase fleet.

Highlights

Accounting operations

Develop and maintain excellent relationships with internal and external customers

Complex problem solving while maintaining deadlines, assisting coworkers in their day to day duties as well as individual duties

Effective time management

Create new and update existing purchase orders for materials and/or supplies

Attention to detail with material pricing, processing/coding vendor invoices and vendor statements

Increase tanker revenue by dispatching the best routes that produce revenue

Professional Experience

Accounting Associate – Heidelberg Materials South Texas Concrete (formerly Campbell Concrete), Katy, TX – June 2021 – present

Process all plant and shop invoices for payment according to terms, must match them to existing PO’s to confirm authenticity of orders.

Barcode (scan), index and code invoices to appropriate approver for payment

Respond to customer inquiries on payment status for past invoices.

Monitor and manage shared folder where all incoming invoices go

Ensure all invoices received are processed daily, request statements prior to month end close, request any missing invoices and accrue for any invoices received after cut off deadline among other departmental duties to assist team members.

Cross train team members

Tanker Dispatcher – Campbell Concrete, Katy, TX - April 2019 – June 2021

Monitor and manage Campbell plant inventory of cement, slag and Flyash inventories

Dispatch daily schedule for internal tankers as well as third party tanker company

Key in all internal tanker daily hauls to process for weekly payroll

On call communication with both internal tanker drivers and third party dispatcher on plant needs

Monitor haul rates for payroll as well as for JDE processing to reconcile P & L variances

Communicate with shop repair staff on the needs and urgency of tanker repairs.

Communicate with both dispatch and all plant managers on daily needs, whether or not tankers should be rerouted due to work cancellations or moved to other plants or if additional work has been added.

Report to transportation supervisor weekly revenue generated, monitor where we fell short or exceeded expected amount.

AP Materials Coordinator – Campbell Concrete, Katy, TX - September 2017- April 2019

Ensure that all plant managers are following the same inventory process, train existing and new

Invoice reconciliation

Oversee workload of AP clerk

Inventory management via drone, month end closing procedures

Manage material pricing

Accounts Payable RM Clerk– Campbell Concrete, Katy, TX - July 2014– Sept 2017

Process daily materials and train tickets to JDE

Invoice reconciliation

Keep account of vehicle inspections and registrations

Inventory management, month end closing procedures

Manage material pricing

Customer Service/Plant Admin- Lehigh Hanson, Hamburg, PA - July 2003– July 2014

Order entry to SAP

Scheduled material delivery to jobs

PO creation for raw materials, office supplies, parts, labor, etc.

Coded the general ledger and processed vendor invoice payments

Researched and resolved billing and invoice issues

Inventory management in house and other Lehigh warehouses.

Programming and Software Skills

Microsoft Office, Microsoft Windows, Command Batch, OnBase, JDE, SAP, Business Objects, KRONOS

Education

Associates of Arts: Business Administration– American InterContinental University,

Hoffman Estates, IL 2010

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