KATHLEEN

SPENCER

Peekskill, NY *****

cell 914-***-****

ad0zra@r.postjobfree.com

PROFESSIONAL PROFILE:

Experienced in various billing capacities, administrative, and event support within not-for-profit and corporate environments.

Dedicated, self-motivated, organized, detailed oriented achiever committed to success and proficient in managing multiple tasks.

Applies technical knowledge and problem-solving skills with a focus on high-quality administrative support, while demonstrating the ability to work well within a team.

EXPERIENCE:

Westchester Community College, Valhalla, NY 2018 – Present

Office Assistant – Office of Admissions

Experienced in providing clerical support and in acting as an assistant for a number of administrative and professional staff. Independent action is exercised when routine procedures or clearly defined policies are involved.

Provide administrative support and handle special projects for the Office of Admissions Executive Director and Counselors.

Supervise Seasonal workers with various projects.

Acts as back-up for various administrative tasks during the absence of other workers.

Responsible for office budgets including overtime, seasonal workers, and office supplies.

Monitor and order all in-house office supplies and recruitment materials and maintain recruitment calendars.

Proactively anticipate departmental needs and maintain strict confidentiality regarding business and student relations while remaining flexible and adapting to real-time business timeline and priority changes.

Caring for the Hungry & Homeless of Peekskill, Inc. (CHHOP), Peekskill, NY 2012 – 2017

Executive Assistant

Responsible for managing all aspects of Federal and State grants, including researching funding streams while ensuring all requests followed protocol and balanced all budgets controlling the relationships between CHHOP and the Veterans’ Administration, the Westchester County Department of Social Services, and the Jan Peek Shelter.

Managed all Accounts Payable and Accounts Receivable responsibilities.

Maintained and updated donor contribution lists for outreach appeals and provided acknowledgement of contribution letters, organized and cataloged donations, and coordinated fundraising events.

Planned and coordinated all of the company fundraising event efforts.

Provided direction to and supported the Executive Director, Board Members, volunteers, and clients as necessary, and was responsible for all staff scheduling.

Bria Carting/Somers Sanitation, Somers, NY 2005 – 2011

Billing Manager

Responsible for Accounts Receivable and Collections processes, managed multiple concurrent projects, and maintained equipment retrieval and allocation schedules while providing excellent customer service.

New York State Turf and Landscape, New York, NY 2001 – 2005

Office Manager

Managed all Accounts Payables and Accounts Receivables responsibilities.

Coordinated fundraising, training, testing operations efforts, and managed yearly conferences and trade shows.

VOLUNTEER ACTIVITY:

Peekskill Elk Lodge #744 Member, Grants Coordinator, Officer and House Chair; Mend By Me volunteer and Board member; Let It Shine Food Pantry Volunteer; My Brother Vinny Volunteer; The Peekskill Saint Patrick’s Planning Committee Member

EDUCATION:

Pace Business School – Yonkers, NY

Business Administration Degree

COMPUTER SKILLS:

Microsoft Office (Excel, Word, Outlook), PeopleSoft Campus Solutions, On Base, Zoom, Microsoft Teams

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