Debra K. Hottle

**** ********** *****, ******** *****, VA 23456 757-***-**** or 757-***-**** (Cell)

Executive Assistant/Legal Secretary

SUMMARY:

Experienced Executive Assistant/Legal Secretary with proven ability to handle a wide range of office tasks. Exceptional organizational and interpersonal skills. Works well independently or as a team player. Meets deadlines and handles pressure situations well. Excellent computer skills. Pleasant professional telephone manner. Very reliable and flexible. Quick learner and willingness to learn.

Work Experience:

May 2022 – Present Legal Secretary

Poole Brooke Plumlee PC

Provide legal assistance to 4 attorneys and 1 paralegal in medical malpractice defense; work with courts, plaintiff’s counsel and co-counsel. Draft pleadings (notices, discovery, orders, etc., work with medical records, schedule court dates, depositions, maintain professional demeanor and keep strict confidentiality as it relates to all cases, files, telephone calls and documents. Prepare Board of Medicine responses, enter time for attorneys, scheduled travel reservations for expert witnesses and counsel.

Oct. 2020 – May 2022 Legal Secretary

Hancock Daniel Law Firm

Provide legal assistance to 5 attorneys in defense medical malpractice; work with courts, plaintiff’s counsel and co-counsel. Draft pleadings (notices, discovery, orders, etc., work with medical records, schedule court dates, depositions, maintain professional demeanor and keep strict confidentiality as it relates to all cases, files, telephone calls and documents. Enter time for attorneys, scheduled travel reservations for expert witnesses and counsel.

Nov. 2010-Oct. 2020 Executive Assistant/Legal Secretary

Sentara Healthcare

Provide legal assistance to Corporate Secretary/VP and General Counsel, 5 additional attorneys and assist with supporting Privacy Department along with provide paralegal services for corporate and healthcare matters; preparation of correspondence, physician contracts and legal documentation for mergers and acquisitions of hospitals and other entities; prepare and schedule meetings for executives and other personnel; draft amendments, review and upload and maintain physician contracts in ECM; accept and process service of process of lawsuits, subpoenas, etc. served on Sentara Registered Agent; handle travel arrangements, process billing for department; handle supply ordering and maintenance of printers, copiers, etc.; work with holiday committee for corporate building holiday luncheon, Hope Fund families, American Cancer Society Relay for Life and other needed items needed for corporate building; schedule maintenance calls with appropriate maintenance personnel; project management of IT projects for legal team; assist other departments as needed; and work with IT Department to assist in troubleshooting IT problems with team.

2008- Legal Assistant

Nov. 2010 Huff, Poole & Mahoney, P.C., Va. Beach, VA

Provide legal assistance to attorney who deals in personal injury, civil ligation and corporate work; regular dealings with courts, counsel, defendants, general public and law enforcement personnel in array of duties to include verification of service, schedule court dates, file orders, notices, judgments and other court documents. Prepare orders, motions, notices, judgments and other court documents; maintain professional demeanor and keep strict confidentiality as it relates to all cases, files, telephone calls and documents. Time records

2002 – Legal Assistant

March 2008 Wolcott Rivers Gates, Va. Beach, VA

Provide legal assistance to attorney who deals in commercial and individual real estate, civil litigation and corporate work; regular dealings with court, counsel, debtors, defendants, general public, family law and law enforcement personnel in array of duties to include verification of service, schedule court dates, file orders, notices, judgments and other court documents, real estate closings, bank loan forms and documents; prepare orders, motions, notices, judgments and other court documents; check court case information online; maintain professional demeanor and keep strict confidentiality as it relates to all cases, files, telephone calls and documents; and time records; firm fundraising/Firm activities committee.

2001-2002

1996 – 1997 Legal Assistant

Marcari, Russotto & Spencer, Chesapeake, VA

Provide legal assistance to Senior Partner, Firm Administrator, Legal Assistant, Investigator and Paralegal; regular dealings with court, counsel, debtors, defendants, general public and law enforcement personnel in array of duties to include verification of service, schedule court dates, file orders, notices, judgments and other Court documents, preparation for arbitration; prepare orders, motions, notices, judgments and other Court documents; and maintain professional demeanor and keep strict confidentiality as it relates to all cases, files, telephone calls and documents.

1998-2000 Legal Assistant

McGuireWoods, LLP, Norfolk, VA

Provide legal assistance to Partner and paralegal who deals in commercial real estate and civil litigation; regular dealings with Court, counsel, debtors, defendants, general public and law enforcement personnel in array of duties to include verification of service, schedule court dates, file orders, notices, judgments and other Court documents, real estate closings, bank loan forms and documents; prepare orders, motions, notices, judgments and other Court documents; draft loan documents, title updates, financing statements; maintain professional demeanor and keep strict confidentiality as it relates to all cases, files, telephone calls and documents; and firm fundraising.

1998 Legal Assistant

Payne, Gates, Farthing & Radd, Norfolk, VA (Merged with Wolcott Rivers)

Provide legal assistance to Partner who deals in civil litigation; regular dealings with court, counsel, debtors, defendants, general public and law enforcement personnel in array of duties to include verification of service, schedule court dates, file orders, notices, judgments and other court documents; and Prepare orders, motions, notices, judgments and other court documents.

EDUCATION:

Cumberland Valley High School Sept. 1975 - June 1978

Mechanicsburg, PA Accelerated Graduate

Tidewater Community College Aug. 1994 - 1996

Virginia Beach, Virginia 23456 Aug. 2008

(Business Administration)

Florida Metropolitan University May 2004 - 2006

(Accounting)

Kaplan University 2006-2011

Bachelors Degree

Web Development

PROFESSIONAL SKILLS:

Wide range of proficiency in computers to include: Windows XP, 2007, 2010, 2013, Microsoft Word, Excel, Power Point and Outlook, Groupwise, TABS/Practicemaster, Adobe, Internet, Needles, PINS, Soft Solutions, Docs Open, Sharepoint, DM, iManage, Service Now, Email; keyboarding 95-110wpm; excellent organizational and time management skills; familiar with all types of office machines and equipment to include: copiers, printers, faxes, scanners, binding machines, 10-key, labeling machines, postage machine, phone systems; can quickly learn to operate any computer program independently.

REFERENCES:

Personal and professional references available upon request.

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