Supply Chain Executive Assistant

No ****-*** Yegura Street Cell: 078*******

Clayville,Olifantsfontein Alternative no: 076*******

Email address: ********.******@*****.***

CURRICULUM VITAE OF NOMPILO INNOCENTIA MAJOZI (DANISA)

PERSONAL DETAIL

Gender Female

Nationality South African

Marital Status Married

Home Language Zulu

Driver’s License Code 10

Other Languages English,Sotho,Xhosa & SiSwati

CAREER OBJECTIVES

To gain a challenging management position in Administration / HR/ Supply chain development,that utilizes my analytical and communication skills while making a significant contribution to the success of the company.

EDUCATION

Name of Institution Open Learning Group

Course National Certificate in Supply Chain Management NQF5

Year Obtained October 2020

Name of Institution University Of Free State

Degree Obtained Bachelor of Administration

Year Obtained 2000

Major Courses Industrial Psychology

Public Administration

Other Courses Economics,Industrial Law, Administrative Law,

Political Science & Local Government Administration

Name of Institution Ladysmith FET Collage

Qualification Obtained Certificate in Microsoft 98/2000

Year Obtained 2003

School Name Attended Impolwane High School

Qualification Obtained Senior Certificate

Year Obtained 1996

COMPANY PERIOD POSITION HELD

PepsiCo – Simba PTY ltd 01 March 2021Till to date Executive Assistant to the Directors/Plant lead

HR/Site Administrator(Kronos/MY Hub)

Ampath Laboratories December 2020 – February 2021 Lab Assistant

Parmalat SA PTY LTD March 2005 – August 2020 Junior HR Generalist/HR Admin/Officer

(Kronos/SAP)

SA Clothing January 2003 - February 2005 Payroll/HR Officer

EMPLOYMENT HISTORY

Position Executive Assistant to the Directors

Organization Pepsico / Simba

Period March 2021 – to date

Proactively manage,coordinate and maintain the diary of the Director

Coordinate all aspects of meetings(Townhalls), workshops and functions ( catering) according to Directors & quos requirements, and within budget parameters.

Proactively manage,coordinate and maintain the diary of the Directors

Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes).

Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.

Process the claims on Concur

Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or behalf of the Director, or other staff as appropriate.

Maintain Directors office systems, including data management and filing.

Maintain records of Directors contacts.

Completing travel and expense reports for the Directors.

Screen calls, enquiries and requests, and deal with them when appropriate.

Assist Director in researching and following up with action on matters which fall within the Directors responsibility – chasing responses, triggering follow-up action.

Produce documents, briefing papers, advanced excel reports and advanced PowerPoint presentations for the Directors.

Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.

Order and control refreshments, office supplies and equipment, ensuring enough stock is always available, in line with budget parameters.

. Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements

EVENT MANAGEMENT

Event co-ordination for the Plant

Arrange functions and events according to requirements upon request by the Executives

Determine a budget amount for these events.

Send invitations to Executive’s invitees in advance.

PEOPLE

Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.

Develop and maintain productive and collaborative working relationships with peers and stakeholders. Positively influence and participate in change initiatives.

MEETING MANAGEMENT

Schedule meetings as planned or requested

Boardrooms reservations

Ensure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meeting

Ensure that delegates are aware of what they need to prepare in terms of contribution to the meeting

Compile documentation required and distributed in advance to delegates

FINANCE

Manage and reconcile expenses in line with allocated budget and within defined policy guidelines. Contribute to the financial planning process within area.

Stationery audit, ordering, stock and distribution.

Credit Card application for a new Director

Identify opportunities to enhance cost effectiveness and increase operational efficiency. Manage financial and other company resources under your control with due respect.

TIME AND ATTENDANCE SYSTEM AND EMPLOYEE LIFE CYCLE (KRONOS/MYHUB)

Ensure that the Kronos system is correctly configured

Ensure that staff filing is up to date.

Monitor contractor’s headcount access by updating Site access control: SACS

Pull up SACS report to assist managers with Kronos timecards approvals

Ability to build effective relationships with all levels and roles in the organization

Maintain Employee life cycle on Kronos system: Loading of new hires on Kronos

Capture Promotions and Termination of employees on Kronos

Communicate with managers to resolve issues with payroll

Ensure all timecards are approved by the deadline

Ensure accurate data on Kronos and employees linked to correct Manager/Department.

Daily update of exception reports for access control purposes and hours for Salaries.

Manages Kronos systems configuration and provides consulting support to Payroll Managers.

Project management, including requirements definition, development, and execution of project plan tasks by team members

Manages implementation of new functionality, e.g., Kronos Leave Tracking

Manages system set-up and transition tasks as pay groups move from current time keeping system to Kronos

systems security administration

Creates and controls standardized pay rules, profiles pay codes, queries

within Kronos

Promotions and Termination of employees on Kronos

Participate in Compliance Team meetings, keeping Kronos configuration and maintenance in mind when making recommendations for policy decisions

Provides whole-Company reporting to meet Corporate information

requirements

Troubleshoots issues, determines problem cause and resolution

Provides systems guidance and coaching to Payroll Managers, as needed

Updates training materials, as new functionality is added

Train newly hired Super users and Line managers on Kronos approvals and sign off

Host Kronos monthly meeting with supplier to ensure system is running smooth

Ensure signed-off is done

Interface between Kronos and Payroll

Monthly pay queries to payroll

Do recon between Kronos and Payroll

REPORTS AND ADMINISTRATION

Report on top 10 overtime earners and update managers on Overtime trend, weekly,

monthly and YTD.

Update site payroll tracker as per documents submitted to Head Office: Overtime,

Allowances and back pay queries

Submit Worked Hours summary report to EHS Manager and Finance Manager for Monthly

Overhead Expenses

CUSTOMER SERVICES

Treat customers with respect and communicate/assist timeously and proactively

Know and understand all HR Policies and related Legislation

Attend to general HR queries (e.g. change of banking details, change of medical aid scheme)

EMPLOYEE ENGAGEMENT

Seat in EE/ Skills Development committee as Deputy Chairperson.

Chairperson to Employee Engagement forum

Sit in Disciplinary hearing as an observer.

Counsel staff and escalate unresolved issues to HRM or respective Line Manager

Enforcing implementation of Labour laws in line with my role

FINANCE: PURCHASING

Raise purchase orders,park and post invoices on SAP for Waste income and submit to customers

Obtain quotes, create vendors, purchase requisitions/invoice plans and purchase orders

Raise PO’s and reconcile payment for monthly vendor

Submit PO to supplier and follow up on delivery

Pull up open orders to assist Finance month ending

Ensure service level performance

Liaise with Account Payable timely on not matched

Ensure that there are no Parked & Blocked Invoices in SAP

Position Lab Assistant

Organization Ampath Laboratories

Period December 2020 – February 2021 (3months contract)

Duties / Responsibilities

Act as the point of contact between the manager and internal/external clients

Screen and direct phone calls and distribute correspondence

Handle requests and queries appropriately

Manage diary and schedule meetings and appointments

Make travel arrangements

Take dictation and minutes

Source office supplies

Produce reports, presentations and briefs

Organising staff training

Position Junior HR Generalist

Organization Lactalis SA (known Parmalat SA )

Period April 2017 – August 2020

Duties / Responsibilities

Communicates with management, employees, unions, and employer bodies on Employee Related (ER) related queries

Assists human resources staff with various human resources administrative duties

Arranges documentation flow through the HR department in respect of relevant HR processes

Advises on HR policy and procedures pertaining to benefit administration e.g., housing loan, medical, loan, pension, provident fund, leave, etc. which includes the Administrating of retirement, death, funeral, and withdrawal quotations

Administer the Training, Occupations, Management, Employment Equity & Information modules on SAP

Participate in internal disciplinary processes and procedures including CCMA hearings

Arrange all disciplinary processes and notify relevant parties

Assist managers with disciplinary preparations and drafting of notice

Implement HR orientation and induction processes

Manage associated administrative functions and record keeping requirements

PPE & apparel issue & management

Manage complete process and all related systems and administrative procedures and record keeping

Employee health & wellness (Clinic & WCA)

Managing day to day health and wellness processes and activities.

OHS administration and all related administrative procedures and record keeping.

Employee engagement & communication – collate and maintain company communication and engagement

platforms, channels, and processes.

Review all informal warnings issued daily for consistency and progression

Capture all disciplinary actions on SAP

Position HR Admin (Kronos)

Organisation Lactalis SA (well known as Parmalat SA)

Period March 2005 – March 2017

Duties/ Responsibilities

KRONOS

Manage and allocate appropriate Kronos functionality access to the new current and delegated users

Assist first line KRONOS (Time and Management System)

Load new employees onto fingerprints system

Time and attendance access control

User deletion and add of new employees (-+600)

Activate and grant new employees’ access on Kronos as well as reporting structure

Ensure that the Kronos system is correctly configured

Ensure correct paperwork is received from Managers for new employees

Ensuring weekly/monthly timecard approvals

Submit outsource wage reports to Head Office

Ensuring all outsource wages approval and weekly report sign off to Labour brokers for payroll payment

Liaise with a system provider about matters related to system efficiency and effectiveness

Ensure time and attendance information is stored and available in line with legislative requirements.

Review Kronos records for accuracy of hours worked and leave taken

Alert Line Managers and HR Business Partners of recurring areas of concern

Audit time and attendance policies and procedures on an ongoing basis.

Manage and provide support and coaching to direct and indirect reports.

Ensuring that all deadlines are met

CONTRACTOR APPOINTMENTS/ EXPIRY/ RENEWAL/EXTENSION OF CONTRACTS

Liaise with labour broker by requesting temporal employees as per production requirement

Organise meeting between labour broker HR Manager to address any issues concerning employees on contract.

Manage temporal labour tracker and assist Contract employee in following up pay query.

Labour Brokers ratings

Processes invoices from the Labour Brokers for payment

Ensure that Contract labour account is paid up to date by submitting invoices to Accounts Payable

Provide training to new Administration on Admin Parmalat systems e.g. Kronos & SAP

Seat with Procurement in bidding process and contract renewals for suppliers used at site level

Collate information where necessary to assist with contract extension and for vendor loading for suppliers identified within my department.

LEARNING AND DEVELOPMENT

Capture and submit monthly BBBEE training to Learning and Development HR head office.

Extend training invites to employees requiring training based on Work Skills Plan as per their roles,

Develops and updates training material as required

Capture and maintain training registers on SAP.

Capture evaluation forms: Maintain local training record and ensure accessibility for COSO and GEHMS audit purposes

Provide advice and guidance on appropriate development for people across the group

Ensure compliance with the Occupational Health and Safety Act, manage all safety issues, and oversee training needs in keeping with the Occupational Health and Safety Act

Support people’s plan process agenda by ensuring adequate learning facilities available for Trainee Technicians to be able to work on their LDP files.

RECRUITMENT AND SELECTION

Seat with hiring manager on interviews and send successful or regret letters to candidates.

Assist in ensuring that the recruitment process is understood and properly communicated to line managers

Compiling new hire pack and extend offer to new hires in absence of HR Manager

Oversee all elements related to recruitment, inductions, onboarding, and terminations and advise line managers on these processes where required

Oversee disciplinary issues, together with line managers, and keep these up to date with relevant legislation

Conduct reference checks via MIE for shortlisted all candidates (at least three - one of which should be from the Line Manager)

Submit recruitment Documentations and change of banking details to Head office for processing.

Advise on policies in respect of recruitment

Raise K2 for new hire to obtain relevant systems access

Position Payroll/HR Officer

Organisation SA Clothing (Ladysmith branch)

Period January 2003 – February 2005

Duties / Responsibilities

Sorting the working hours of the employees

Ensures the submission of payroll reports and sheets for timely processing of staff salary

Provides clerical support to the HR department

Provides payroll information by collecting time and attendance records

May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.

Time and attendance register

Load new employees and employee information on the payroll system (PeopleWare) accurately and timeously.

Collect, calculate, and enter all input documentation / data such as leave, overtime, training attendance records etc., check accuracy, clarify queries and capture onto the payroll system.

Provide Supervisors & Managers with information related to employees’ leave, overtime and training records on the payroll system.

Maintain, monitor, and review information on the payroll system to ensure all information is accurate and up to date.

Investigate, report and correct payroll discrepancies and errors.

Prepare Payroll Variance Report in Excel.

Maintains the integrity and confidentiality of human resource files and records.

Ensure the HR documents that kept in a safe and secure environment.

Taking minutes in disciplinary hearings /enquiries

Assist with performance management procedures.

Check the attendance register for the workers and sort their working hours

Assisting HR with the process of recruitment, including vetting candidates, assisting with interviews, and issuing employment contract

Payroll queries

Ensures the updating of the organization’s payroll procedures

Maintains records of regular deductions from employee’s payments such as deductions on Medical aid and other deductions like Pay As You Earn (PAYE)

Ensures the submission of payroll reports and sheets for timely processing of staff salary

Ensures the submission of payroll reports and sheets for timely processing of staff salary

Welcomes new employees to the organization by conducting orientation.

Maintains employee information by entering and updating employment and status-change data.

Conducts or assists with new hire orientation.

Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately

Sorting weekly wages

Distribute employee payslip timeously

Attend to general requests/queries from internal and external customers

Ensure that all documentation for new hires and terminations is properly uploaded in the system (Style man)

Assist with the bookings for training

Assist on any Administration duties

Filing and other general office duties

CAREER DEVELOPMENT,SKILLS & MANAGEMENT

I have good problem-solving skills as I meet people with different challenges within the Department

I am goal driven and very dedicated to whatever I do. I am a very good team player as well as individually.

I have excellent computer skills which are of importance in today’s work environment.

REFERENCES

Available upon request

Contact this candidate