OBJECTIVE

To obtain a challenging position as an administrative coordinator / assistant, that demands excellent computer proficiency with good managerial competence and technical and interpersonal skills

SUMMARY / ACCOMPLISHMENTS

Over 20 years of experience as an Administrative Assistant / Office Coordinator.

Over 10 years of experience in Event Planning.

Effective communication (verbal / written) skills, organizational, and interpersonal skills.

Strong working knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.

Preparation of minutes for meetings and effective tracking and coordinating matters which occur from minutes.

Ability to prioritize, coordinate, multitask and initiate work independently and as a team.

Collaborated with Access Database professional to centralize a database for easy retrieval of information.

Modified hospital forms to add bar codes, then testing forms to ensure bar codes would upload into the hospital's Electronic Medical Records system.

Possesses a “Can Do” attitude.

EXPERIENCE

Stuart and Associates Commercial Flooring and Go Carrera (Two separate businesses)

Executive Assistant 03/06/2023 – present

Manage CEO calendar and inbox, utilizing an overall calendar covering all companies and scheduling appointments as needed – keeping the CEO’s calendars synced to prevent conflicts.

Manage CEO preparation for important internal and external meetings and events.

Acting as the liaison between the CEO and teams lead across multiple businesses. Taking notes during important meetings and making sure action items from the meeting are executed.

Assist CEO with daily Time Management.

Create subcontractor accounting reports and data entry for various companies.

Account coding for credit cards and bank statements.

Run report that pays contractors.

Arranging travel plans, itineraries, and agendas for CEO and accompanying personnel.

Manage job meeting invitations. Sending meeting invitations to needed participants across all companies.

Research ideas for the CEO has for improving overall company performance and executing on the resulting initiatives.

Perform research and get the details to find the important information.

Perform various other duties that will increase team members’ efficiency and the company overall.

Kansas Health Science Center - Kansas College of Osteopathic Medicine, Wichita, KS

Administrative Assistant 03/15/2021 – 01/06/2023J

Provide daily administrative and project support for the Dean and the Academic Affairs team.

Managed multiple calendars for leadership includes creation of meeting agendas, briefing notes, and corresponding materials.

Work closely with leadership to ensure that all projects assigned to direct reports are completed on or before deadlines assigned.

Handle work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy according to the practices and procedures of the organization.

Manage and complete special projects and reports as needed.

Assist additional organizational departments as needed.

Assist with meeting scheduling and support, including drafting agendas and minutes, as requested.

Prepare support materials for meetings, track actions to be taken in preparation for subsequent meetings, attend meetings and prepare meeting notes for review and distribution.

Assist with data collection, report writing and planning for institutional and programmatic accreditation and tracking of academic projects and priorities.

During site visit years, arrange travel and hotel accommodations for visitation team; serve the site visitation team chair as necessary during the site visit and with complete confidentiality; organize a system of volunteers and assistants during the site visit to assist with schedule logistics.

Assist with maintenance and revision of institutional documents.

Manages detailed expense reports using Concur Solutions.

Submits and rectifies bills and invoice processing for the Academic Affairs department.

Work with department deans and chairs to order anatomical models, tables, stools, and other necessary equipment to get KansasCOM ready for the first cohort of students.

Order office and department supplies.

Create and order business cards for all faculty and staff.

Delta Dental of Kansas, Wichita, KS

Administrative Assistant 06/10/2013 - 01/17/2019

Support Vice-President of Professional Relations and the Professional Relations (PR) Team.

Coordinated educational seminar to include venue selection, catering service, and set up an online event registration system.

Worked with Communications Department to create invitations and flyers for educational seminars.

Prepared packets for seminars to include evaluations, copy of presentation and other handouts as necessary.

Complied seminar results for PR team.

Verification of new provider enrollment form to set up providers in the Delta Dental Network.

Prepared welcome packets to send to new providers in network.

Created and updated forms using Microsoft Word and Adobe Acrobat.

Collaborated with the Communications teams to ensure that anything sent to a dental provider / office is compliant with company standards.

Maintained and tracked department budget.

Track departments promotional inventory.

Continually work with the team members when reviewing and updating PR Training Manual.

Provided information for company SSAE (Statement on Standards of Attestation Engagements) No 16 Audit annually through CPA firm; this audit is a Service Organization Control (SOC) report.

Answered calls from provider offices related to new provider enrollment, updating / changing provider / office information (W9, location information change, inactive providers, direct deposit / EFT) and send office necessary forms.

Prepared Provider Directories for Sales and Marketing Team quarterly.

Ensure accuracy of monthly department reports.

Kansas Heart Hospital, Wichita, KS

Quality Assessment and Medical Staff Services Coordinator 08/18/2010 – 10/25/2012

Supported Manager of Quality Assessment and Medical Staff Services, Medical Staff Committees and Risk Manager.

Accountable for processing, maintenance of information and the preparation of credentialing for all Medical Staff and Allied Health Professionals.

Maintained confidential credentials files and electronic medical staff database.

Assisted and supported managerial staff in the development and / or revision of departmental policies and procedures, and all forms used throughout the clinical areas of hospital.

Provided support to the Risk Management Executive Committee by maintaining Risk database (Access), inputting all risk occurrences and investigations.

Generated reports for the Risk Management Executive Committee members.

Prepared minutes for meetings and assisted with tracking / coordinating matters which occurred from minutes.

Wesley Medical Center, Wichita, KS

Residency Office Coordinator, Family Medicine Education 8/12/2002 - 3/12/2010

Supervised department secretary.

Prepared and monitored time reports for resident physicians.

Coordinated residency events and activities.

Supported Program Director in all residency education responsibilities.

Assisted in development, implementation, creating, revising, and editing the programs policies and procedures.

Coordinated travel arrangements for faculty physicians, residency physicians, and groups.

Scheduled appointments, arranged conferences, and meetings.

Tracked budgetary items for department, prepared expense reports and check requests.

Coordinated the interview recruiting and selection process.

Coordinated curricular activities of the residency and the master annual rotation schedule.

Maintained residency alumni database and coordinates all requests for verification of training.

Attended faculty, curriculum, and residency group meetings.

Prepared minutes for meetings and assisted with tracking / coordinating matters which occurred from minutes.

Accountable for maintaining documentation used in preparing annual reports and site reviews.

EDUCATION

Bachelor’s Degree, Business Quality Management, Southwestern College, Winfield, Kansas

Butler County Community College, El Dorado, Kansas

Valley Center High School, Valley Center Kansas

AWARDS

Received “Culture” Award in March 2021 at Kansas Health Science Center-Kansas College of Osteopathic Medicine

VOLUNTEER / COMMUNITY INVOLVEMENT

Girl Scout Leader, 9 years – Augusta, Kansas

Program Manager Windwalker Girl Scout Service Unit, 2 years

Manager, Windwalker Girl Scout Service Unit, 2 years

”Outstanding Girl Scout Leader” Award

Rainbows United Kids Point, Wichita, Kansas

ICT Streets, Wichita, Kansas

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