KIMBERLY D. PARKS

Dallas, TX ***** 713-***-****

http://linkedin.com/in/kdparks7 ad0xpa@r.postjobfree.com

EXECUTIVE/PERSONAL ASSISTANT and OFFICE MANAGER

Bold, success-minded, career EA with a servant’s heart. Extensive experience supporting C-level executives and Board members while displaying the highest level of respect, integrity, and confidentiality. Exceptional organizational, communication, and time-management skills working in dynamic environments. Ability to multi-task and shift priorities quickly, work independently with minimal supervision, making decisions using sound judgment. Superior writing, grammar, and editing skills with a keen eye for detail.

PROFESSIONAL EXPERIENCE

Short-Term and Temporary Assignments 2020 – Current

Executive Assistant, Personal Assistant, Office Manager

Experience in Private Equity, Medical, Family Office, Real Estate, and Technology fields.

Office Administration: light bookkeeping, bill pay, vendor management, budget reporting, database entry.

Manage multiple, complex calendars across numerous time zones.

Coordinate and schedule meetings, appointments, social engagements, and conferences.

Prepare executives in advance of all meetings, including Board meetings.

Organize significant, all-encompassing details for domestic, international, and private travel.

Prepare extensive and detailed expense reports, both foreign and domestic.

Compose high-level internal/external written communications.

Establish excellent rapport with Board of Directors’ assistants for seamless communication among members.

Responsible for supply inventory, invoice processing, and vendor management.

Act as ambassador for the company, maintaining professional communications at all levels.

Maintain knowledge of office policies, practices, and procedures.

Personal duties include errands, shopping, and managing home projects.

Utilized Slack, Dropbox, Teams, Skype, Zoom, Concur, and other proprietary software.

UT Southwestern Medical Center 2019 - 2020

Executive Assistant to the President

Managed a complex calendar of appointments, efficiently maximizing the President's productivity.

Answered phones, providing accurate and detailed messages in a timely manner. Greeted visitors as an ambassador of the President and UT Southwestern. Exhibited professionalism in all communications.

Handled sensitive and confidential patient messages and conversations with compassion and a sense of urgency while exercising a high degree of proper judgement and discretion. Determined appropriate course of action, referral, and/or response.

Supported patient advocacy by communicating on behalf of the President directly with the Patient Assistance Office and the Special Assistance Office.

Exercised a high degree of personal ownership over office activities to ensure a quality outcome.

Collected and compiled documents from multiple sources for President's meetings.

Provided smooth communication between the President’s Office and internal departments and staff.

Arranged donor meetings and high-level legislative appointments with appropriate departments.

Coordinated directly with UT System and Board of Regents offices on the President's schedule.

Jacobs Engineering, Dallas, TX 2016 – 2019

Executive Assistant to Executive Vice President and Chief Financial Officer

Proactively managed and anticipated the administrative responsibilities of the CFO.

Managed calendar and office time in coordination with personal schedule.

Printed daily calendar and prepared folder with pre-read materials for next day’s meetings.

Monitored and tracked executive’s emails to coordinate responses and prioritize action items.

Prepared for department, staff, and other meetings.

Facilitated extensive domestic and international travel arrangements, assembled necessary travel packet/documents, including detailed preparation of daily itineraries, movements, and travel confirmation numbers.

Maintained executive’s personal and professional profiles/preferences.

Gathered and compiled detailed reports and information for quarterly earnings calls and board meetings.

Drafted and prepared routine letters, memos, and documents for external and internal distribution.

Interfaced with CFO’s direct reports and other administrative staff to organize internal and external meetings, conference, and video conference calls; prepared materials/presentations, scheduled meeting spaces on and off-site. Facilitated catering as needed.

Developed and maintained positive and effective communications and relationships at all levels, including the Executive Leadership team, Senior Management team, and Board of Directors.

Acted as point person in department for requests of information, thus requiring knowledge of company’s structure, policies and procedures, key personnel, and their roles in the organization.

Provided light support to the VP of Investor Relations; assisted in coordination of various investor conferences.

Quantum Energy Partners, Houston, TX 2015 – 2016

Executive Assistant to Managing Director, General Deputy Counsel and Venture Partner

Managed all aspects of the executive offices by providing highly confidential, expert level administrative provision including scheduling appointments, maintaining multiple, complex calendars, arranging logistics of internal and external meetings, coordinating conference calls, video conferences, and effectively answering, screening, and routing multiple phone lines.

Scheduled extensive, complicated travel with the propensity to anticipate travel needs, mitigate constant last-minute changes and issues.

Prepared detailed expense reports, reconciling to credit card statements, ensuring thoroughness and accuracy of complex coding procedures.

Researched and gathered background and supporting materials for meetings and presentations.

Organized and planned corporate luncheons, dinners, meetings, special events, on-site and off-site, coordinating with internal and/or external executive assistants, as necessary.

Cultivated favorable relationships with portfolio companies, clients, partners, and investors by providing discretionary, tactful and diplomatic communication and dependable follow-through.

Apache Corporation, Houston, TX 2004 – 2015

Executive Assistant to Senior Vice President, Chief Accounting Office and Controller

Coordinated executive and senior executive management meetings, materials, calendars, and correspondence.

A trusted liaison for communicating and distributing confidential information to executive management and board members.

Assisted with the processing of legal documents for the due diligence of major mergers and acquisitions.

Scripted various correspondence including interoffice memorandums, letters, and emails on behalf of the executive.

Prepared presentations, reports, and mailings.

Organized large and small-scale events; coordinated executive management and planning meetings on and offsite.

Orchestrated extensive domestic and international travel including logistics of meetings and hotels, creating complex itineraries while arranging ground transportation, gathering appropriate government documentation, including visas, passports, and working with corresponding foreign offices for seamless travel. Assisted with scheduling of privately owned and chartered aircraft.

Served as Personal Assistant to executive by maintaining personal calendar, coordinated personal and family travel. Paid monthly bills on multiple vacation properties and ensured property taxes were correct and paid in a timely manner, renewed various licenses, and safeguarded all insurance policies for executive and family. Was a trusted liaison to personal and investment banking personnel regarding all Trust accounts and investment matters, assisted in coordinating all personal home projects.

MicroMed Technology, Inc., Houston, TX 2003 – 2004

Executive Administrative Assistant to President/CEO

Executive Vice President/CFO and Chief Medical Officer

Synagro Technologies, Inc., Houston, TX 2002 – 2003

Executive Administrative Assistant to President/COO

Crown Castle International, Houston, TX 2002 - 2002

Executive Administrative Assistant to Executive Vice President

Baylor College of Medicine, Houston, TX 1996 – 2000

Sr. Administrative Assistant, Pediatric Consultants

Sr. Administrative Assistant to Vice Chairman, Obstetrics and Gynecology

Silver Eagle Distributors, Houston, TX 1994 – 1996

Administrative Assistant to Vice President

Anheuser-Busch, Inc. Houston, TX 1990 – 1994

Executive Secretary to Vice President, National Accounts

EDUCATION

San Jacinto College, Pasadena, TX, General Studies, 53 Hours Completed

Houston Community College, Houston, TX, General Studies, 19 Hours Completed

SKILLS

Microsoft Office Suite (Word, Excel, PowerPoint), OneNote, Dropbox Paper, Slack, Teams, Skype, 8x8, DocuWare

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