Admin Secretary with Document Control integrations

Name: Prakash Nair

Current Location: Mumbai, India

Availability: 2 Month

Mobile:+(91-730*******

Email: ad0wyf@r.postjobfree.com

Motivation

To work as Admin Secretary Expert at a progressive workplace where I can effectively and efficiently contribute with my knowledge, expertise and 25+ years of international domain / work experience, including at large enterprises in Saudi Arabia & Bahrain; towards the success of any challenging or demanding project / tasks / roles & responsibilities that will be assigned or delegated to me.

Summary:

-Accomplished successful projects as Senior Secretary in India, Saudi Arabia & Bahrain with 25 years of multi-industrial experience in Procurement, Marketing, and Administration & Secretarial practice and also as a Document Controller.

-Proactively manage schedules and calendars

-PowerPoint Presentations

-Technical Skills: Shorthand Typing

-Functional Skills : Strong abilities in Correspondence Writing; In-depth knowledge and expertise in Minutes of Meetings, Schedule preparation

-Electronic Dairy Management

-Organizing MIS documents.

-Arranging for Meetings, Taking Minutes of Meeting.

-Academically, holds a Graduation &Under Graduation in Science discipline.

-Supplies Replenishing

-Travel Arrangements/ Visa Arrangements

-Inquiry Response

-Proofreading

-Meeting Organization

-Activity Coordination

-Customer Service

-Administrative Support

Expertise

Dairy Management

Self-Correspondence

Shorthand dictations

Independently typing all Litigation matters and documents

Vendor Development

Requisition Management

Professional Experience

Assignments

Since October 2017: Executive Legal Secretary, PAN INDIA Legal Services LLP, Mumbai.

Preparation of various legal documents; Affidavits, Discharge/Anticipatory Bail applications etc. Docket

Taking dictations from Managing Partner and other Executives

Taking care of all typing work, filing, scanning

Preparation of Invoices, Financial Statements

Calendar Management: Plan, schedule, co-ordinate a variety of meetings, programs and activities.

Maintain complex, confidential and interrelated administrative filing system and records.

Billing & Raising invoices for the clients, dispatching and emailing a copy to clients & follow up on payments.

Formatting 7 proof reading of various reports & documents.

Maintaining Visiting Card folders and entry of the same.

Personal work related to Partners

Preparing and maintaining Billing and Recovery statements for the team regularly.

Draft emails, letters, memos and presentations as per managements instructions.

(2010 - 2015) Administrative Secretary, Archirodon Construction Co., Saudi Arabia

Acted as communication liaison with parent company

Prepared daily reports for Management

Facilitated integration of company into culture of new parent company, including policies, systems, and personnel

Coordinated employee transitions associated with location closure

Managed logistics for mid-level executives during the confidential phase of shutdown

Manage and develop the existing and potential supplier pool and update the Approved Vendor List

Search for new potential suppliers, develop and set up a supplier data base

Administrative duties of Personnel department.: time sheet, manpower status, equipment status, daily production report, employee travel

Submission of daily/weekly/monthly progress report to client and consultant

Process in-coming mail; open, stamp, sort for priorities

Visited regularly to the site/plant to closely monitor in role as “Secretary Harmonization Expert”.

(1982-2009) Secretary to Executive Director, J. B. Boda Insurance & Marine Surveyors Pvt. Ltd.

Responsible for managing all external communication on behalf of Sr. Executive Director’s office.

Responsible for managing email of Sr. Executive Director providing brief to him on urgent mails and sending reply to emails on behalf of Director.

Ensure that there is no important email/communication is missed by Sr. Executive Director.

Conducted Austerity Measures of time management and other records

Maintained Inter Department/ Branch coordination

Provided administrative support to President/CEO and executive officers

Planned logistics for executive travel and scheduling, meetings, conferences, and special

Events

Handled AP activities to clear defective invoices

Coordinated day-to-day operations of the office, including: mail, phones, visitors, expenses, catering, and supplies.

Managed special projects as assigned by the President

Solely responsible for the coordination of Board of Directors meeting, including

Presentations, travel, facility.

Acted as communication liaison with parent company.

Facilitated integration of company into culture of new parent company, including

policies, systems and personnel

Special Recognition: Awarded I rank in English Business Communication Skills by the In house training wing of J. B. Boda Group of Companies.

Education

Bachelors of Business Administration, Osmania University, Hyderabad, India

Undergraduate Studies: 1980-1982 Calicut University - Kerala India

Professional Certification(s)

Professional Certification

100/80 words per minute speed in English Shorthand/ Typing

1st Rank holder in Business Communication Skills in English examination conducted by the in-house training wing of J. B. Boda & Company Pte. Ltd, Bombay.

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