Administrative Assistant Staff

Kathy Lucinda Bruce

**** ********* **, ********* ****

Hanover, MD 21076

Cell: 202-***-****

Email: *************@*****.***

Core Competencies

Bachelor of Arts in Biblical Studies/Lancaster Bible College (Graduate)

Plan and facilitated office and administrative staff on procedures and guidance for Conference Management and Congressional mandated reports at the Department of Energy

Greet visitors and guests upon arrival to the office

Set-up conference lines, provide AV support, and manage other logistical support as needed

Maintain knowledge of required reporting systems, conference management tracking, and software programs

Utilize excellent interpersonal and written communication skills

Collect and analyze qualitative and quantitative data to obtain accurate information

Review, analyze, and track Congressional mandated reports to Congress

EMPLOYMENT HISTORY:

Unit Secretary – January 2018 – May 2020

Johns Hopkins Bayview Medical Center

Acute Psychiatric Unit (APU)

4940 Eastern Avenue

Baltimore, MD 212245

Screen visitors, family members and other pertinent personnel onto the unit – allowing individuals to enter on case-by-case basis

Maintained charts for 20 patient Acute Phys iatric Unit

Used EPIC to assign new patients to beds and properly discharge patients accordingly

Maintained accurate and current records on each patient

Ordered snacks, beverages, and medical supplies for unit as needed

Administrative Assistant - January 2017 to January 2018

Employer: Johns Hopkins Healthcare Solutions

750 E. Pratt Street

Baltimore, MD 21202

Greeted guests and visitors coming to the office for conferences/meetings. Ensured that parking information was validated upon entry and exit

Scheduled meetings and electronically maintain conference Outlook Calendars

Set up conference lines, A/V support, and manage other logistical support for meetings

Worked with caterers to order food for business meetings/conferences\

Greeted the caterer, assisted with the set-up and clean-up of meetings/conferences

Provided Administrative support to the Executive Director in maintaining his calendar and prepping for meetings as needed

Assisted with the preparation of travel, hotel reservations and reimbursements for the supervisor and other office staff, both Foreign and Domestic in a timely manner

FINANCE: Completed reimbursement transactions for department in SAP (JH financial software program) for reimbursement requests and invoice payments

PAYROLL: Prepared and approved timecards on weekly and Bi-weekly basis for both Intrastaff employees and Johns Hopkins Healthcare Solutions employees

Management and Program Analyst – 1/1990 – 10/2017

Employer: U.S. Department of Energy

Office of Energy Efficiency and Renewable Energy (EERE)

1000 Independence Avenue, SW

Washington, DC 20585

Supervisor: Drew Campbell or Lorraine Cox 202-***-****, may be contacted

Managed and tracked EERE conferences though the Conference Management Tool to ensure that every conference was entered in the tool and accounted for prior to travel and conference attendance.

Notified the programs of procedures and requirements for entering Federal and contractor employees into the tool.

Managed the tracking of expenditures spent prior to conference attendance, provided approvals to employees for conference and event attendance.

Tracked events and conferences on a weekly basis using the organization’s SharePoint site to manage the expenditures of all events.

Excel spreadsheets were used to provide weekly status report to EERE program offices on conferences reaching locking dates.

Participated in the Administrative Community of Practice (ACP) Team in which myself and two other Administrative Assistants provide training for all the EERE Federal and contractor administrative staff on all systems in EERE such as: Time and Attendance, Travel, Congressional Reports, Congressional Correspondence, On-Boarding new employees.

Provided support and advice to all 11 EERE program offices on legislative matters concerning Reports to Congress and the Federal Register process for EERE.

Functioned as EERE’s lead and point of contact for processing and receiving both Congressional Reports and Federal Register notices from the EERE program offices.

Provided training and advice to the administrative staff in EERE’s program offices. Provided all necessary templates, guidelines, and policies to the organization to ensure that the notices were received in the proper format and delivered in a timely manner to the Office of Executive Secretariat and Federal Register Office.

Reviewed, evaluated, and analyzed all Reports to Congress and Federal Register documents to ensure that the format was in accordance to the guidelines and policies. Assigned reports to the EERE programs, tracked each report and notice to make sure that notices could be quickly identified in the tracking database (edocs) that was used by the Department of Energy.

Provided updates to managers on the status of reports and notices sent to other Department of Energy Offices for review and concurrence.

Communicated both orally and in writing with offices such as The Office of General Counsel, The Office of Executive Secretariat, and other concurring programs to ensure all concurrences were received in a timely manner.

Researched and gathered information that related to laws and regulations to determine the appropriate EERE program to assign the responsibility of preparing a Congressional report. Managed and tracked all Congressional mandated reports for 11 EERE program offices.

Worked independently to provide guidance and resources to Energy Efficiency and Renewable Energy programs on the correct format, and grammar usage for preparing Reports to Congress, congressional letters, and memoranda according to policies and laws set forth.

Clerk-Typist 1987-1990

Employer: General Services Administration

Office of Small and Disadvantaged Business Utilization

18th and F Streets NW

Washington, DC 20405

40 Hours per week

Maintained the calendar for the Director of the office

Received visitors into the office and directed them accordingly

Received, opened and distributed mail for the office.

Typed speeches for the office Director, mailed out publications to individuals that would call in requesting various publications and materials on “How to start a Business.”

Clerk-Typist 1984-1987

Employer: Veterans Administration

Monument Affairs

810 Vermont Avenue, NW

Washington, DC 20420

40 Hours per week

Processed applications for grave markers for family members of deceased veterans

Filed applications, made calls to the family to get the necessary information needed in order to process the applications.

EDUCATION:

Lancaster Bible College – Graduated August 2020

Graduated from Chamberlain Vocational High School in 1978

COMPUTER SKILLS:

Proficient in Microsoft Word, Excel Spreadsheets, Power Point Presentations, SharePoint, create pdf files in Adobe Acrobat, CGE travel system, Autopen signatures for Assistant Secretary, scan documents on the 3 in one copier-printer-scanner, SAP ( processing of invoices), KRONOS (processing of payroll).

AWARDS/ACHIEVEMENTS:

Received Special Group Award for the successful creation and management of the innovative EERE Administrative Community of Practice (ACP) that promotes excellence in the delivery of administrative services.

Received Special Group Award for successfully working off a tremendous back log of correspondence and inquiries in relation to the Recovery Act Funding issued by President Obama in FY2010.

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