Project Coordinator Manager

(***) *** - ****

www.linkedin.com/in/dana-machowski-78503a134

**************@*****.***

DANA MACHOWSKI PMO SENIOR PROJECT COORDINATOR/ASSOCIATE PROJECT MANAGER

PROFILE

Seasoned Senior Project Coordinator with demonstrated success in effectively managing projects for industry-leading clients in the Financial Services, Accounting, Pharmaceutical, Telecom, Aerospace/Missile Command/Satellite and global Athletic Apparel industries, including Ernst & Young, JP Morgan Chase, Pershing Advisor Solutions, AT&T, Nike, Bristol Myers Squibb, Frontgrade Technologies, Schering Pharmaceuticals, and Novartis.

EXPERIENCE

SENIOR PROJECT COORDINATOR

FRONTGRADE TECHNOLIGIES

MARCH 2023 – JUNE 2023

Worked with JP Morgan Chase Commercial Banking & Financial Services team to implement Frontgrade's new Commercial Card Program for managing Purchasing, Travel, and & Expenses

Oversaw the migration of employee expense data from the existing CAES business expense management system to the JP Morgan Chase Travel & Expense platform

Managed the project budget to ensure prompt and accurate employee reimbursement for expenses incurred

Oversaw project communications, including general awareness, cutover, and go-live announcements

Supervised the distribution of the new JP Morgan Chase business credit cards to employees

Led post-go-live activities, including office hour sessions, hyper care meetings, and system demos

SENIOR PROJECT COORDINATOR

BRISTOL MYERS SQUIBB - CONTRACT

2022-MARCH 2023

Provided project support for Bristol Meyers Squibb's Clinical Trial Management Data systems integration as part of the company's $74 billion merger and acquisition of biopharma company Celgene

Developed and managed cost plans across multiple projects, ensuring project budgets were maintained and kept within the specified limits

Tracked project data collection and progress, keeping project teams on track, and informed of project status

Improved project communication and collaboration by engaging with stakeholders across the organization, mapping project interdependencies, and ensuring smooth project flow

Streamlined team documentation, which improved project team efficiency and enhanced project output

Assisted with the development of executive sponsor quarterly project status presentations

Coordinated change management stakeholder roadshows and training demos

PROJECT MANAGER

BRILLIENT CORPORATION

2021-2022

Supported multiple Federal Civil project teams, ensuring smooth operations, contracting and subcontracting support, and general HR functions

Prepared and delivered monthly reports for internal and external clients, ensuring the accuracy and timeliness of information

Provided prompt and accurate status reports as requested by the client, facilitating effective decision-making and problem-solving

Formulated, communicated, and enforced quality work standards, which improved project performance and customer satisfaction

Monitored project progress and resolved identified issues, ensuring successful product/service delivery

Ensured compliance with all administrative and contractual requirements, mitigating risk and ensuring regulatory compliance

Served as the primary point of contact with government contract and program management staff, building solid relationships and ensuring project success

Supervised contract personnel, managed schedules, and reviewed work discrepancies to improve team performance and productivity

Developed and implemented project management best practices, ensuring consistent and effective project execution

ASSOCIATE PROJECT MANAGER

MAXIMUS FEDERAL

2019 -2021

Collaborated with the project management team and senior leadership team to implement a first-of-its-kind PMO, which improved financial and client reporting

Oversaw seven teams of 110 prime and subcontract employees, delivering $14M in annual revenue to a federal government client. Through effective management and coordination, the teams could provide high-quality work that added value to the client

Worked with the Finance and PM teams to ensure project schedules remained on track and within budget. Identified discrepancies within the projects to reduce monthly variances and created a process to improve resource time reporting to the correct Work Breakdown Structure (WBS)

Partnered with project leads to monitor weekly individual resource performance levels using work logs and timesheets to show discrepancies. This resulted in greater accountability and improved performance across the program

Allocated and managed 110 resources monthly across the entire program. Worked with the PM team to minimize resource sharing, maximize productivity, and increase efficiencies

Developed a new tracking process to manage corporate and government-furnished equipment for new hires, reducing unsupplied licenses by $33K

Produced weekly, bi-weekly, monthly, and ad-hoc client status reports. These reports included system, project statuses, and KPIs, ensuring that the client was constantly informed of progress and status updates

TMG HEALTH, A COGNIZANT COMPANY

ASSOCIATE PROJECT MANAGER/PROJECT COORDINATOR

2014 – 2019

Managed multiple teams and projects across the PMO portfolio, ensuring timely delivery and adherence to budgets while meeting stakeholder requirements

Created project artifacts, including charters, scope documentation, project plan, communications plan, budgets, risk register, and project closeout documentation that were consistently high quality and met PMO standards

Monitored and tracked program progress and performance, ensuring that staff and subcontractors worked efficiently and effectively to meet project objectives

Built strong partnerships with internal and external stakeholders, including executive-level management and clients, resulting in successful project delivery and high levels of customer satisfaction

Worked with the PMO team to keep project schedules on track and within +/- 1% of budget, using internal project management tools to track project progress

Trained PM team and project coordinators on change request thresholds defined in PMO policy, ensuring adherence to PMO guidelines and standards

Identified and removed barriers to completing overall projects, including resource-related issues, to ensure timely project delivery

Facilitated collaboration between I.T., Development, QA, PMO, and stakeholders to ensure all teams were aligned and meeting project objectives

Managed 50 project resources to ensure each resource was allocated effectively to meet project objectives

Tracked project risks and managed detailed project timelines using Microsoft Project, ensuring project plans were up-to-date and accurate

PROJECT COORDINATOR

JPMORGAN CHASE - CONTRACT

2012 – 2014

Coordinated and facilitated daily deployment for a Win7 upgrade by collaborating with four Project Managers across the U.S., resulting in a seamless upgrade process for our client

Created and managed technicians' daily schedules, ensuring that all team members were properly scheduled and utilized, resulting in efficient project delivery

Facilitated and participated in client meetings, providing updates on scheduling, discrepancies, deadlines, milestones, and overall performance of Lead Technicians/Technicians throughout the U.S.

Developed and maintained time tracking reports for budgeted vs. planned, providing the client with accurate and up-to-date information on project progress and budget utilization

Hired and onboarded technical staff by conducting interviews, identifying top talent, and ensuring that all new hires had the necessary skills and experience to support the project

Administered mandatory fingerprinting process for all technicians, ensuring that all background checks were completed accurately and on time

PROJECT COORDINATOR

NIKE - CONTRACT

2012 – 2014

Coordinated multiple projects by working closely with the PMO to manage tasks and resources, resulting in on-time delivery of all projects

Developed and maintained project schedules to ensure project milestones were achieved within expected timelines

Efficiently managed resource allocation and time reporting for multiple projects, resulting in optimal utilization of resources and improved project efficiency

Prepared weekly status reports for internal and external stakeholders, providing up-to-date information on project progress and ensuring effective communication

Created and maintained action item databases, ensuring timely resolution of project issues and risks

Developed and maintained monthly client accruals per project, ensuring accurate financial reporting and improving project budgeting accuracy

Collaborated with project teams to identify and implement process improvements, increasing project management efficiency and effectiveness

Consistently met or exceeded project goals and objectives, resulting in high levels of client satisfaction and repeat business

Effectively managed project change requests, ensuring that project scope was controlled and worked in a structured manner

TEAM LEAD/PROJECT COORDINATOR

C3I SOLUTIONS – (PHARMACEUTICAL CLIENTS - BMS, TAKEDA, WATSON, OTSUKA) - CONTRACT

2011 – 2012

Created a deployment schedule for the upgrade of Win7 to ensure a seamless transition, reducing downtime and increasing productivity for the client

Managed a team of technicians, a Project Administrator, and daytime support staff, ensuring the project was delivered on time, within budget, and met the client's expectations

Maintained a deployment database to keep track of all assets deployed, ensuring accurate and up-to-date information was available for reporting and planning purposes

Created daily and weekly status reports for the client, providing regular updates on project progress and highlighting potential issues or delays

Prepared detailed documentation for the client's deployments, including user manuals, training materials, and standard operating procedures, ensuring a smooth transition and minimizing disruption

Maintained an asset management database, tracking all hardware and software assets, ensuring they were up to date, and reducing the risk of potential security breaches

PROJECT COORDINATOR / PROJECT ANALYST

NOVARTIS - CONTRACT

2006 – 2007

Managed the deployment of hardware, desktops, and laptops to identify users by dispatching teams and creating weekly schedules

Maintained the deployment database to ensure accurate and up-to-date information

Created and maintained daily and weekly status reports for clients, ensuring transparency and timely communication

Supported approximately 30 technicians, ensuring they had the necessary resources and information to perform their duties

Identified and ordered hardware for individual stores, ensuring each store had the necessary equipment to function efficiently

Maintained an asset management database, allowing for better tracking and management of company assets

Created and maintained time tracking reports for budgeted vs. planned, helping to ensure projects were completed on time and within budget

PROJECT COORDINATOR / PROJECT ANALYST

AT&T - CONTRACT

2006 – 2007

Identified and ordered hardware equipment tailored to the specific needs of each store

Carefully evaluated the technological requirements of each location to ensure that the hardware solutions were optimized for the business operations and goals of the stores

Maintained an asset management database to track the accurate and efficient inventory management, tracking each asset's location, status, and maintenance history

PROJECT COORDINATOR / PROJECT ANALYST

SCHERING PLOUGH - CONTRACT

2006 – 2007

Dispatched teams to deploy hardware/desktops/laptops to identified users

Created weekly schedules for deployments

Maintained deployment database

Created and maintained daily/weekly status reports for clients

Supported a team of 20 technicians

Maintained asset management database

Created and maintained time-tracking reports for budgeted vs. planned

PROJECT MANAGER

PARTY CITY CORPORATION

2005 – 2006

Led and managed all IT-related projects for new store openings, temporary Halloween stores, and franchise stores

Oversaw the DSL rollout to 250 corporate stores nationwide, ensuring the project was delivered on time and within budget

Collaborated with the Technical Support team to identify and troubleshoot DSL issues, implementing practical solutions to minimize downtime and disruptions

Partnered with cross-functional teams, including Store Operations, Marketing, and Finance, to ensure successful project delivery and alignment with business goals

Developed and maintained project timelines, budgets, and resource plans, regularly reporting progress and status updates to senior leadership

Identified and mitigated project risks and proactively addressed potential roadblocks to ensure success

Built strong relationships with internal and external stakeholders, fostered collaboration, and ensured effective communication throughout the project lifecycle

Continuously evaluated and improved project management processes and methodologies to enhance project delivery and achieve better outcomes

CORPORATE ADMINISTRATOR/ STORE SUPPORT OPERATIONS/LOSS PREVENTION

PARTY CITY CORPORATION

2003 - 2005

Verified and assessed I.T. consultant contracts and equipment while delivering analytical support to company-wide Loss Prevention Managers

Monitored the inventory of all I.T. equipment across 250 stores nationwide

Orchestrated the installation and deployment of Windows XP to 180 staff members

Generated and managed monthly accruals for employees and consultants associated with all ongoing projects

PROJECT COORDINATOR

SEALAND MAERSK CONTRACT

1998 – 2003

Worked with PMO to oversee various projects by managing tasks and resources effectively

Developed and maintained project schedules, ensuring timely delivery of projects

Efficiently managed resource allocation and time reporting, optimizing team productivity

Produced weekly status reports for internal and external stakeholders, providing transparent updates on project progress

Maintained comprehensive action item databases, ensuring timely completion of all action items

Implemented client monthly accrual reports per project, ensuring accurate billing and revenue recognition

PROJECT COORDINATOR

ERNST & YOUNG - CONTRACT

1998 – 2003

Collaborated closely with PMO to oversee tasks and resources across multiple projects

Established and updated project schedules

Managed allocation of resources and time reporting

Generated weekly status reports for internal and external stakeholders

Maintained databases of action items

Created and maintained monthly client accruals for each project

PROJECT COORDINATOR

NABISCO- CONTRACT

1998 – 2003

Collaborated closely with the PMO to oversee tasks and resources across multiple projects

Developed and updated project schedules

Oversaw allocation of resources and reporting of time

Generated weekly status reports for internal and external stakeholders

Maintained databases of action items

Created and managed monthly client accruals on a per-project basis

PROJECT COORDINATOR

PERSHING (DLJ) - CONTRACT

1998 – 2003

Managed tasks and allocated resources to ensure project milestones and budgets were met

To ensure the smooth running of the projects,

Created and regularly updated project schedules

Monitored the project's progress to ensure it was on track and that any necessary adjustments were made promptly to avoid delays

Managed resource allocation to ensure that the project team had the necessary staffing, equipment, and tools to complete the project successfully

Prepared weekly status reports that tracked essential details, including project milestones, tasks completed, outstanding tasks, and any risks or issues requiring attention

Manage and create monthly accruals reports

EDUCATION

CERTIFICATIONS

ASSOCIATES DEGREE IN BUSINESS

THE BERKELEY COLLEGE OF BUSINESS

SAFE 5 AGILIST

SCALED AGILE, INC

TECHNICAL SKILLS

Microsoft Project, ServiceNow, Visio, SharePoint Administration, Microsoft Office 365, WebEx, Zoom, Teams

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