Diane Elizabeth Nixon

*** ******** ***, ****, ******, Texas 75063 ● ad0v5y@r.postjobfree.com ● 971-***-**** CAREER OBJECTIVE

My objective is to work in an organization supporting senior level executives and directors and assisting with the business operations.

SUMMARY OF SKILLS

• Advanced computer skills including Word, Excel, Outlook, QuickBooks Pro, Access, Adobe Acrobat, PowerPoint, OneNote, Publisher and SharePoint for correspondence, confidential documentation, mail merge, presentations, press releases, spreadsheets/tables and storage and retrieval of database information.

• Highly organized and efficient in setting up systems and procedures including orientating new employees, hiring new contractors and vendors and maintenance agreements.

• Very effective communication style, positive and strong ability to work with employees at all levels as well as vendors and clients.

EXPERIENCE

WINDOWS USA

Executive Assistant to CEO (Sept 2022 - present)

Supporting the CEO and the other C-suite officers in the corporate office. Main responsibilities include managing all calendars for senior executives and upper management, travel planning, procurement, board meetings, prioritizing day-to-day activities and functioning as a liaison for the upper management and the staff. Also, completed project management planning of an 80-person call center from design to completion with general contractor. Proactive in communication including daily updates for the management team, follow-up and action items completed to keep everyone in sync. JAY GROUP

HR Administrator (April 2021 – Aug 2022)

Responsible for employment ads, interviewing and selection of qualified candidates. Responsible for employee and temporary staff onboarding, including following up with new hires. Responded to inquiries from employees and Managers/Supervisors regarding regulations, policies and procedures. Met with employees with regards to FMLA and Short Term, Disability and maintain appropriate documentation. Provided knowledge and qualified expertise to Managers/Supervisors with regards to compliance of Federal, State and/or local regulations. Handled Worker's Compensation claims with documentation and investigations if required. Assisted Corporate Marketing specialist to create marketing plans to attract quality candidates/employees to join the team. Partnered with the temporary staffing agencies to ensure business needs are met and to find ways to include temporary associates to feel part of the team and to possibly convert them from temporary to full time employee after 90 days of successful work. REGENCE BLUE CROSS BLUE SHIELD

Executive Assistant to Vice President (Jan 2016 – Jan 2020) Provided administrative assistance and executive support to the VP of Marketing for Oregon, Washington, Idaho and Utah as well as other senior executives. Responsibilities included secretarial support (most of which were complex and/or of a confidential nature) including typing, transcribing, proofreading and editing of routine and non-routine correspondence, reports and memoranda; screening telephone calls and visitors and aiding or resolving inquiries where possible; follow-up; filing; scheduling appointments; opening, sorting, prioritizing and responding to mail; ordering supplies. Recording and distributing minutes of meetings. Maintained records of expenses and compiled expense reports. Assisted in preparation of budget and related records. Scheduled and maintained calendar of appointments, meetings and travel itineraries and coordinated related arrangements. Composed correspondence, memoranda and reports. Safety chairperson for the safety committee for the corporate office. CANBY TELCOM

Diane E Nixon Page 2

Administrative Assistant to the President (Oct 2005 – Jan 2016) Supported President and Executives for two telephone cooperatives. Managed corporate contracts which included negotiations, renewals, service maintenance plans, project bids, proposals for independent contractors. Responsible for purchasing and vendor relations from bid process through selections. Coordinated travel, scheduled and developed all company meetings, employee events, employee recognition banquets and annual meetings. Worked closely with HR department as back up assistant. Responsible for safety committee, SDS management, OSHA regulations, card security access monitoring and building facilities maintenance. 21st CENTURY TAX CONSULTANTS

Administrative Assistant (April 2002 – Sept 2022)

Supported two partners with responsibilities ranging from office management services to human resources. Completed correspondence, answered phones, greeted clients, scheduled appointments, ordered supplies, maintained office services, handled all purchasing, filing, and other duties as requested. Maintained all records for employees, coordinated benefits, scheduled interviews, posted new jobs and screened applicants. Assisted with payables, receivables, reconciled general/payroll accounts and prepared payroll and for various clients.

THE UROLOGY CLINIC

Administrative Assistant (April 2001 – May 2003)

Supported nine physicians, Administrator and Controller for five clinics. Maintained all personnel files, orientated new employees, coordinated benefits and other aspects of human resources. Provided secretarial support to management consisting of call schedules, contracts, handling of confidential documentation, credentialing for all physicians, scheduling, correspondence, filing, and ordering of supplies. Assisted Controller in daily receipts, accounts payable, coding and payroll preparation. GREENBRIER COMPANIES

Administrative Assistant to the President (Oct 1992 – April 2001) Provided administrative secretarial support for the President with highly confidential correspondence, form letters, database storage, filing, phones, travel arrangements and scheduling of appointments. Responsible for developing and implementing new security systems, organizing a large three phase office remodel, ordering and maintaining office equipment, furniture, repairs and all other office services. Created new procedures/systems, procurement of all office supplies and materials, proposals and authorizing expenditures of supplies/services. Developed a new requisition process for controlling general administration costs within departments. Liaison between the building management personnel and Greenbrier executives regarding office related matters such as security, safety codes, and building maintenance/repairs. EDUCATION

GEORGE FOX COLLEGE, Newberg, OR Bachelor of Arts: Management of Human Resources (Grad 1997)